Records Management Roundtable
   
Records and Information Management Bylaws Election
BYLAWS
RECORDS MANAGEMENT ROUNDTABLE
OF THE
SOCIETY OF AMERICAN ARCHIVISTS
ARTICLE ONE: NAME AND AFFILIATION
A. The name of this organization shall be the Society of American Archivists Records Management Roundtable, hereinafter referred to as the Roundtable. The Roundtable shall be a subsidiary unit of the Society of American Archivists.
ARTICLE TWO: PURPOSE AND MISSION
A. The Records Management Roundtable encourages discussion of current issues in records and information management and promotes better understanding of the importance of collaborative efforts between archivists, records managers, and other information professionals. The roundtable works with the Society of American Archivists to promote proactive and responsible records and information management practices that benefit the Society of American Archivists, archival and records management institutions and professionals, consumers of records and information management services, and society as a whole through the verification of the authenticity and accuracy of records. The roundtable endorses and upholds the profession’s ethical standards and guidelines, while encouraging a strong commitment to the professional development of its members through continuing education; developing professional standards and practices; and educating society about records and information management. The roundtable encourages diversity, initiates discussions and training in records management technologies, and promotes public awareness of the records and information management profession and its close ties to archives management.
ARTICLE THREE: MEMBERSHIP
A. Any member or non-member of the Society of American Archivists may become a member of the Records Management Roundtable in accordance with the most current Guidelines for Roundtables as set forth by the Society of American Archivists Council.
ARTICLE FOUR: MEETINGS
A. The Roundtable shall hold a meeting each year as a part of the schedule of the Annual Meeting of the Society of American Archivists.
B. A quorum for the conduct of business shall be constituted by the membership present at the Annual Meeting.
C. The results of all votes taken at the Annual Meeting shall be considered true and valid and shall remain in effect until the next Annual Meeting or until the steering committee shall decide to hold a special vote using the Society of American Archivists electronic voting procedures.
D. The results of all votes taken at the Annual Meeting shall be governable by the rules and regulations as set forth in the current edition of the Guidelines for Roundtables.
ARTICLE FIVE: STEERING COMMITTEE
A. The number of steering committee members shall be ten, including the chair, vice-chair, and immediate past chair.
B. The steering committee shall be elected each July by electronic vote in an election supervised by the Society of American Archivists staff. The seven persons receiving the seven highest vote totals shall constitute the steering committee.
C. Steering committee members shall serve terms of one (1) year. There shall be no term limit for steering committee members.
D. Steering committee members must be members of the Society of American Archivists and the Records Management Roundtable.
E. In the case of a vacancy or vacancies on the steering committee, the chair and vice-chair, with the approval of the steering committee, may appoint individuals to serve on the steering committee.
ARTICLE SIX: OFFICERS
A. The officers of the Roundtable shall consist of a chair and vice-chair, to be elected annually by the membership in an electronic election.
B. The chair shall coordinate the duties of the Roundtable and shall be the official representative of the Roundtable to the Society of American Archivists subsidiary units and outside organizations and persons.
C. The vice-chair shall assist the chair in the operation of the Roundtable and shall plan the annual meeting speaker roster. The vice-chair shall coordinate at least two roundtable committees or working groups.
D. In the case of a vacancy in either the chair or vice-chair positions, the current steering committee, under guidance from the Society of American Archivists Council liaison to the Roundtable, shall elect a replacement to serve until the next annual meeting.
ARTICLE SEVEN: NEWSLETTER
A. The Roundtable shall periodically publish, at least two (2) times per year, a newsletter detailing the activities, projects, and initiatives of the Roundtable and its members. The newsletter shall be titled “The Records Manager.”
B. The chair and vice-chair shall annually appoint a newsletter editor(s), who shall be in charge of production and distribution of the newsletter.
C. The newsletter shall be produced in accordance with the “Newsletter Guidelines” of the Roundtable, as amended. The newsletter guidelines will be reviewed annually by the editors and the steering committee.
ARTICLE EIGHT: WEBSITE
A. The Roundtable shall maintain a current website detailing its leadership, membership, and activities and providing resources for the membership. The website shall be placed on the Society of American Archivists server.
B. The chair and vice-chair shall annually appoint a webmaster, who shall be in charge of maintenance of the website. The webmaster will be supported and advised by a volunteer web design committee, consisting of at least two (2) Roundtable members appointed by the chair and vice-chair.
C. The website shall be maintained and modified in accordance with the guidelines for websites of the Society of American Archivists. The website will adhere to accessibility practices.
ARTICLE NINE: PARLIAMENTARY AUTHORITY
A. All meetings of the Roundtable shall be governed by the rules and procedures set forth in the most current edition of Roberts Rules of Order Newly Revised in all such cases to which they are applicable and attainable.
ARTICLE TEN: AMENDMENTS
A. These Bylaws may be amended by a two-thirds (2/3) majority of the members voting in an electronic vote supervised by the Society of American Archivists staff.
B. When the Society of American Archivists Council amends or modifies the Guidelines for Roundtables that affect specific provisions of these Bylaws, then those provisions shall be considered amended and shall immediately go into effect, not requiring a vote of the roundtable membership. Such automatic changes shall be placed into these Bylaws in all places to which they are applicable.
This RMRT page updated by Lorette Weldon on January 9, 2010
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