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2001 Annual Report
1. Annual Meeting - August 31, 2001
Cheryl Stadel-Bevans, Chair of the ERS, led the meeting. The Section held
elections for two leadership positions, with Geof Huth becoming our new Vice-Chair/Chair-Elect
and Phil Bantin being appointed to the Steering Committee. Cal Lee became the
new Section Chair at the end of the meeting. Jennifer Jacobs agreed to become
the new newsletter editor and Harold Thiele the new webmaster. We would like
to thank outgoing steering committee members Tom Ruller, Anne Marie Phillips,
and Chuck Thomas for their service to the section.
The meeting included the following announcements:
- Kris Kiesling encouraged section members to submit session proposals for
next year's meeting.
- Tom Battle, SAA Council Liaison to the ERS, asked members to let him know
if there were any concerns or issues that he could take to Council for us.
- Steve Hussman encouraged everyone to attend the annual ECURE conference
in Arizona.
- Rosemary Pleva Flynn announced the formation of a new discussion list for
ERS members and that a survey of members' interests would be available soon.
- Cheryl Stadel-Bevans reiterated the need for session proposals, offered
the section's assistance in developing them, and asked that those seeking
ERS endorsement submit them to the section by October 1.
Members divided into three groups, who each then reported back to the section
on what they had discussed.
Standards
Discussion Leader: Nancy Kunde
Participants: Bruce Ambacher, Terry Baxter, Garth Clarke, Fynnette Eaton, Pat
Galloway, Jerry Handfield, Steve Hussman, Randy Jones, Janice Krahn, Nancy
Kunde, Margaret Merrick, Jonathan Nelson, Richard Pearce-Moses, Betsy Pittman,
Sarah Polirer, Rose Roberto, Tom Rosko
The group discussed four general topics:
- What types of standards efforts are undertaken by which groups? The group
recommended the creation of both a standards clearinghouse and the appointment
of a liaison to work with the SAA Standards Committee.
- The need to identify all the standards groups that are working in areas
of interest to or directly impact the work of archivists and records managers.
- The need for a common vocabulary for discussing electronic records issues.
- The current joint project between ARMA and SAA on Conversion and Migration
Criteria for Records Keeping Systems.
Legislation
Discussion Leader: Cal Lee
Participants: Christopher Frey, Geof Huth, Paul Lasewicz, Cal Lee, Mike Miller,
Cheryl Stadel-Bevans
Discussion focused primarily on intellectual property concerns, specifically
those related to the anti-circumvention provisions of the Digital Millenium
Copyright Act. The group identified some specific issues related to file formats,
such as PDF, which are openly documented by still owned by specific vendors.
Cal Lee volunteered to promote further discussion of these issues through online
forums and to possibly initiate the drafting of a white paper.
Membership Needs and Information Sharing
Discussion Leaders: Nancy Deromedi, Rosemary Pleva Flynn, and David Read
Participants: Phil Bantin, Richard Boyden, Mark Conrad, Jean Deken, Nancy Deromedi,
Rosemary Flynn, Howard Lowell, David Read, Jill Tatem
The discussion focused on three main topics: a membership survey, dissemination
of electronic records information, and the content to be shared.
- Nancy Deromedi and David Read presented to the group a survey they created.
The group decided to review and possibly revise the survey in order to then
distribute it through several electronic mailing lists.
- Regarding information dissemination, the group discussed the recently created
Yahoo! Groups mailing list, the need for contributions to the ERS newsletter,
and possible revisions to the ERS Website.
- The group identified a variety of different types of information resources
that the ERS could provide, deciding that work group members should take
responsibility for resources in specific areas.
2. Response to NARA Advance Notice of Proposed Rulemaking
On October 19, on behalf of SAA Council, Peter Hirtle asked that the ERS,
in cooperation with the Government Records Section, take the lead on the drafting
of a response to an Advance Notice of Proposed Rulemaking from the National
Archives and Records Administration. The ANPRM involves a petition from Public
Citizen regarding changes to current regulations on the management and disposition
of electronic records. The ERS and GRS submitted a joint draft response to
Council on December 1. Council responded very favorably to the draft, though
they provided some suggestions for changes. The document is currently undergoing
revision, with plans to have a completed version to NARA by January 8.
3. Session Endorsements
The ERS endorsed all six of the session proposals we received for the SAA
2001 Annual Meeting. We endorsed seven of the nine proposals we received for
the SAA 2000 Annual Meeting.
4. Budgetary Requirements
The Electronic Records Section will continue to produce and distribute our
newsletter this year. We do not foresee this exceeding the three mailings to
our membership that is already included as a line item in the SAA annual budget
for all sections.
5. Current ERS Leadership
Chair, Cal Lee (University of Michigan)
Vice-Chair/Chair-Elect, Geof Huth (New York State Archives)
Newsletter Editor, Jennifer Jacobs (University of California, Irvine)
Webmaster, Harold E. Thiele (Simmons College)
SAA Council Liaison, Thomas Battle (Howard University)
Steering Committee
- Philip C. Bantin (Indiana University)
- Jean Marie Deken (Stanford Linear Accelerator Center)
- Nancy M. Deromedi (University of Michigan)
- Steve Hussman (Arizona State University)
- Joe Laframboise (Kansas State Historical Society)
- Cheryl L. Stadel-Bevans (National Archives and Records Administration)
Respectfully Submitted,
Cal Lee
Chair, Electronic Records Section
December 11, 2001
Page last updated: 2002-01-05
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