from Charlotte Brown (UCLA), Steven Coy (UC San Diego), Deborah Day (UCSD Scripps Institution of Oceanography), David Farrell (UC Berkeley), and Jennifer Jacobs (UC Irvine)

The UC Archivists' Council (UCAC), in the process of designing a survey to assess the status of electronic records on the UC campuses, compiled a sample of e-records recently accessioned into campus special collections departments (particularly the university archives, which is in each case a part of special collections.)

Charlotte Brown, University Archivist at UCLA, reports that they have received a few scattered electronic records. The Library has asked that the Archives take snapshots of the Library web site, and a set of email documenting policy discussion. They have a set of PDF curricular guides from the Graduate School of Education, to which there is a finding aid in the Online Archive of California (www.oac.cdlib.org). And the Registrar regularly transfers PDFs of the schedule of classes-they have electronic versions dating back to 1996.

According to Steven Coy, Library Assistant and interim University Archivist at UC San Diego, the Mandeville Special Collections Library has recently acquired electronic records in their literary authors collection and their Melanesian anthropologist collection. They have word processing files on disks from author Arman Schwerner. They received both word processing files on CD and a print version of one Melanesian anthropologist's field notes. And they have several magnetic tapes from another Melanesian anthropologist, but no hardware with which to read them.

Deborah Day at UCSD's Scripps Institution of Oceanography reports that the Archives there holds snapshots of several web sites, including Staff Council's first, and sites of various scientific conferences. She also keeps data sets from researchers, which she receives on 8-track tapes, then takes to the data centers on campus where they are transferred onto CDs.

David Gartrell is University Archivist and Manuscripts Curator at UC Santa Barbara. He reports that UCSB's Department of Special Collections has acquired the records of the former Cult Awareness Network on 6 hard drives and 40 floppy disks. They have also digitized and made available on the web a set of wax cylinder recordings. The project is documented on the web at www.library.ucsb.edu/speccoll/pa/cylinders.html.

Jennifer Jacobs, University Archivist at UC Irvine, has been passively accumulating a small quantity of electronic records. UCI's Archives holds over 400 email publications and announcements. Additionally, staff makes copies of scans requested by patrons, a practice also followed at both UCLA and UC Santa Barbara.  º