The Manuscripts Department ( http://www.lib.unc.edu/mss/ ) includes the Southern Historical Collection (SHC), the Southern Folklife Collection (SFC), and University Archives (UA). For the SHC and the SFC, users get to an HTML file that allows them to chose an XML version or an HTML version of a given finding aid. For the UA, only the HTML versions are available. All but a few Manuscripts Department collections are represented online by MARC records in the UNC-Chapel online catalog. All but a few collections have some sort of representation on our website, some by EAD-encoded finding aids and some by finding aids in other formats (chiefly ascii files) that vary widely in depth and detail.
We have used NoteTab for several years to mark up all new and all modified finding aids in EAD. We're doing some legacy work on word-processed finding aids that are not marked-up in EAD and on paper finding aids, but, like most everyone else, only when time and funding permit. So we have MANY paper-only finding aids, but no ongoing project aimed at making EAD-encoded versions of these documents. These legacy finding aids are keyed in as with EAD markup when the collections they represent are reprocessed under special projects or because of additions or other changes that warrant finding aid revision. Processors produce EAD marked-up finding aids in NoteTab using templates that we developed in cooperation with NC EAD, a subgroup of NC ECHO (North Carolina ECHO, Exploring Cultural Heritage Online, the state�€™s doorway to the special collections of North Carolina's libraries, archives, museums, historic sites, and other cultural institutions). Completed finding aids are reviewed by the processing supervisor (most of our finding aids are written by graduate students). The departmental cataloger does the final editing, adding the controlled access terms; creates the HTML version; mounts the versions on the web; and does the MARC cataloging, which includes an 856 linking field to the finding aid. Through the abstract and controlled access fields, we include all information from the MARC record in the EAD-encoded finding aid. We do name and subject markup in the EAD-encoded finding aid (content tags) within the scopecontent at the collection level only (we call it a Collection Overview).