We are posting the finding aids on the web in native SGML. Our original plan was to mark up each finding aid in both HTML and SGML. But while we had a small HRDP grant over the summer, we concentrated on SGML, so not all of our SGML finding aids have HTML counterparts. Ultimately we would like to be able to convert to HTML on the fly.
All of our finding aids are in electronic form in Microsoft Word and are created using a template in WORD7. These finding aids are then marked up in SGML using Author/Editor. (When we do HTML finding aids, we use Claris Home Page, and follow the same procedure.) We have created macros in A/E that automatically insert the correct tags for genre, corpname, persname, geoname, title, etc.
We also have macros that insert the combination of tags for a new box list and a new series level, and signify if it is a series, folder, or file. The same sort of thing was done in CLARIS, where we created libraries that insert " " multiple times to display the box list at a hierarchical level. So far we have not been marking dates, but have been marking all of the above mentioned genre terms as they appear in the Biography/History, Scope and Content, and Box list. The subject terms we are taking from our library catalog so they are LC subject headings.