Tools & helper files University of Michigan, Bentley Historical Library

URL: http://www.umich.edu/%7Ebhl/EAD/

Encoding Procedure:  

For about ten years Bentley finding aids have been created in Microsoft Word (currently WORD 6.0) using a WORD stylesheet to control formatting. Some older finding aids have been OCRed and then formatted and updated using the WORD stylesheet.  The stylesheets identify most elements of the finding aid  in a way that can be used for automated conversion to EAD. 1) Finding aids are created/edited in WORD to conform to the latest version of the stylesheet. 2) Several WORD macros employing the stylesheet codes are run on the container list portion of the finding aid to convert it to an EAD document. Macros insert proper <C0x><did><unittitle><unitdate><physdesc>and<note> tags. Other macros convert MARC controlled access terms, various lists and indexes to appropriate EAD tags.

Delivery Mechanism:  

Finding aids are delivered using on the fly conversion to HTML.  At present there is no provision for delivery of native SGML.  The Bentley is working in collaboration with the University Librarys Digital Library Production Services Unit.  The SGML finding aids are stored on a DLPS server using Open Text PAT 5.0 for indexing and searching.  The search interface is a simple HTML forms page.  DLPS-developed CGI and perl scripts translate queries from HTML to Open Text search language and translate results from SGML to HTML for delivery to user. (see About the Bentley EAD Project on our EAD site for more details)

Contact:  

Greg Kinney gkinney@umich.edu phone 734-764-3482

RLG Member:  

Bentley finding aids have been made available to the RLG project

Last updated:  Date unknown

Update information:
If any information concerning the above EAD implementation is incorrect or out of date download the XML source file for this entry, make required changes and mail back to jnemmers@ufl.edu. Updated entries may only be submitted by the contact listed above.