Tools & helper files The Museum of Modern Art, Museum Archives

URL: http://www.moma.org/research/archives/holdings.html

Description:  

The MoMA Archives' online finding aids represent nearly seventy collections of museum and departmental records and personal papers and manuscripts. All were encoded and placed online between 2006 and 2007 in a retrospective conversion project partially funded by a grant from The Henry Luce Foundation.

Encoding Procedure:  

Prior versions of our finding aids were equally divided between paper originals and electronic documents (Microsoft Word and Word Perfect) while a few had been previously encoded in EAD 1.0. Paper documents were scanned and run through OCR, and all files were then manually encoded in NoteTab according to a template developed by the Archives. Steps were taken wherever possible to bring description up to DACS standards. New finding aids are written and encoded directly in NoteTab.

Delivery Mechanism:  

Our EAD finding aids are encoded in EAD 2002 and converted into HTML locally using Saxon and a heavily modified XSLT style sheet from New York University. We use a framed layout in the browser and the four HTML files for every finding aid are stored in a single directory online. A search software package provided by the Museum's IT department allows keyword searching (with a limited vocabulary of special characters) so users can search across finding aids. The Museum's library catalog, DADABASE, contains MARC records of the collections and direct links to the HTML files. The finding aids are included in ArchiveGrid and are discoverable by Internet search engines such as Google.

Contact:  

Inquiries can be directed to:

Jonathan Lill

jonathan_lill@moma.org

The Museum of Modern Art, Museum Archives

45-17 32nd Place

Long Island City, NY 11101

RLG Member:  

Yes

Last updated:  

Update information:
If any information concerning the above EAD implementation is incorrect or out of date download the XML source file for this entry, make required changes and mail back to levjen@umd.edu. Updated entries may only be submitted by the contact listed above.