EAD Help Pages - Helper Files

Help Pages - Helper Files

Tools || Style Sheets || EAD Examples for Particular Record Types
Helper Files for: Author/Editor || OpenText || XMetal || Word || WordPerfect

This page includes links to tools developed by other implementors that will help you to more effectively use particular software products to create and deliver finding aids in EAD format.

Normalize Dates

normalize_dates

This is a Perl script that will normalize dates in an existing finding aid to ISO 8601. It reads in the content of a <unitdate> element, then creates and inserts a "normal = " attribute. It is still in the beta test version, so comments are welcome.

The script will work with most date formats familiar to archivists. Any unrecognized date formats cause the script to pause, and prompt the encoder to enter the normalized form of the date. This will create the "normal = " attribute, while leaving the displaying date in the "nonstandard" format.

Please note that it has only been tested in Windows with ActivePerl 5.8.3.809. It requires the XML::Twig and HTML::Entities modules. After saving the file on a Windows machine, you might need to add the extension ".pl" to the script in order for it to run.

The script was written by Jason Casden at the Ohio State University Jerome Lawrence and Robert E. Lee Theatre Research Institute. Comments or reports of problems can be sent to him at mailto:casden@email.unc.edu

Tools

The EAD Tools and Resources page of the NCSU Libraries Special Collections website is the EAD Roundtable's main resource for EAD Tools It includes macros (for WordPerfect and MS-WORD), templates, and scripts, compiled from several implementors, including Berkeley, Duke, and UVA.

http://www.lib.ncsu.edu/archives/tech_serv/eadtools.html

For tools and helper files used to convert from EAD beta to EAD version 1.0, see Converting to EAD .

Sample Style Sheets

Created by Massimo Castellacci, Centro Ricerche Informatiche nei Beni Culturali - Scuola Normale Superiore - Pisa.

ead.ssh (Hold down the [SHIFT] key while clicking the link to download the file)

EAD Examples for Particular Record Types

EAD for descriptions of oral history projects created by the Regional Oral History Office at The Bancroft Library.

Author/Editor

Author/Editor needs a "rules" files (a compiled version of the DTD) to parse an instance. The following files need to be put in the rules directory within the Author/Editor directory structure. Consult the Author/Editor manual for further instructions.

Rules files for Microsoft Windows:

Tabular display "OFF"

ead.rls (Hold down the [SHIFT] key while clicking the link!)
eadgrp.rls (Hold down the [SHIFT] key while clicking the link!)

Tabular display "ON"

eadtab.rls (Hold down the [SHIFT] key while clicking the link!)

Rules files for Macintosh:

Tabular display "OFF"

ead.rls.hqx (Hold down the [SHIFT] key while clicking the link!)
eadgrp.rls.hqx (Hold down the [SHIFT] key while clicking the link!)

To convert Author/Editor's UPPER-CASE tags to lower-case, use a macro (written in C++) that is available from the University of Minnesota Libraries EAD page.

OpenText LiveLink

Certain alterations may be needed to have the DTD function correctly with indexing software. For OpenText LiveLink, which assumes concrete reference syntax, a modified version of eadbase.ent must be used.

eadbase.ent (Hold down the [SHIFT] key while clicking the link!)

XMetaL

ead.rlx is used to produce an XML output.

ead.rls is used to create an SGML output (note: this is different file from the Author/Editor ead.rls file)

ead.rlx (Hold down the [SHIFT] key while clicking the link!)
ead.rls (Hold down the [SHIFT] key while clicking the link!)

Microsoft Word

Macro for converting tags from UPPER-CASE to lower-case.

Corel WordPerfect

For WordPerfect 9.0:

Chris Prom has graciously contributed the following compiled template for WordPerfect 9.0:

Ead.wpt (Hold down the [SHIFT] key while clicking the link!)

"Note that it was compiled from the xml compliant version of the EAD DTD, i.e. as noted on pages 134 of the appliation guidelines with changes to the entity reference. If you want to play around with this, copy the file into the following directory:

c:/program files/corel/WordPerfect Office 2000/template/Custom WP Templates/xml

When you save the document as an xml file, it will automatically add the <?xml> statement at the front. Although I set it to automatically include the <!DOCTYPE> declaration, it does not seem to do it correctly."

Chris Prom
University of Illinois at Urbana-Champaign
Visiting Assistant Archivist, University Archives
Ph. D. Candidate, Modern British History

For versions of WordPerfect before 9.0:

The following logic files are loaded in a directory in WordPerfect called "lgcfiles". After the logic file is copied to this directory, you need to set this as an option within WordPerfect by selecting Tools, SGML, Document type, New. In the dialogue box, type ead for name, then type the path for the logic file. After the logic file is loaded, you can select "ead" as a document type when you open an SGML file.

Helper files:

Tabular display "OFF"

ead.lgc (Hold down the [SHIFT] key while clicking the link!)
eadgrp.lgc (Hold down the [SHIFT] key while clicking the link!)

Tabular display "ON"

eadtab.rls (Hold down the [SHIFT] key while clicking the link!)
eadgrptab.rls (Hold down the [SHIFT] key while clicking the link!)