 |
Please send feedback, suggestions, and additions to the SAA Technology Best Practices Task Force at techbp-tf [at] forums [dot] archivists [dot] org
Managing Electronic Records and Assets: A Working Bibliography
5. Electronic Records
- Networks and Communities
- Standards, Guidelines and Best Practices
- Selected Articles, Books and Reports
Networks and Communities
SAA Electronic Records Section
http://www.archivists.org/saagroups/ers/index.asp
Persons interested in managing electronic records. The Section has a listserv.
Standards, Guidelines and Best Practices
Department of Defense 5015.02-STD, Electronic Records Management Software Applications Design Criteria Standard, 2007
http://jitc.fhu.disa.mil/recmgt/standards.html
This Standard sets forth baseline functional requirements for Records Management Application (RMA) software and describes the minimum records management requirements that must be met based on current National Archives and Records Administration (NARA) regulations.
European Commission, Model Requirements for the Management of Electronic Records (MoReq), 2001
The Model Requirements is a comprehensive set of functional requirements for systems that manage electronic records. The Model Requirements are in the process of being revised and updated.
International Council on Archives, Electronic Records: A WorkBook for Archivists, Paris: ICA, 2005
http://www.ica.org/en/node/30273
This workbook includes chapters on basic concepts and definitions, on influencing recordkeeping practices, on implementing recordkeeping requirements, on long-term preservation, and on access to electronic records.
International Research on Permanent Authentic Records in Electronic Systems
(InterPARES)
http://www.interpares.org/
InterPARES aims at developing the theoretical and methodological knowledge essential to the long-term preservation of authentic records created and/or maintained in digital form. The Project is based at the School of Library, Archival and Information Studies at the University of British Columbia, in Vancouver, British Columbia, Canada.
- InterPARES1 Project, “The Long-term Preservation of Authentic Electronic Records: Findings of the InterPARES Project,” 2001.
- InterPARES2 Project: Products include a series of methods for reliable and accurate record making, authentic record keeping, appraisal and disposition, and authentic preservation; a register of existing metadata schemas; two models of preservation; a terminology database; and fifty case studies. http://www.interpares.org/ip2/ip2_products.cfm
International Standards Organization (ISO), International Standard 15489 -Information and Documentation-Records Management, Geneva: ISO, 2001.
ISO 15489 comprises two parts: AS ISO 15489.1 Records Management - Part 1: General, and AS ISO 15489.2 Records Management - Part 2: Guidelines. Part 1 provides a high-level statement of principles and policy. Part 2 is a supplementary technical report that provides additional detail and guidance to help organizations implement the principles outlined in Part 1. Taken as whole, the Standard provides a set of requirements and practices that will assist archivists and record managers in designing recordkeeping systems.
Minnesota Historical Society, Electronic Records Management Guidelines
http://www.mnhs.org/preserve/records/electronicrecords/erguidelines.html
These guidelines provide information on a variety of topics,
such as file formats and file naming, electronic records management strategies, electronic
document management systems, digital media, storage facilities and procedures, e-mail
and web content management, and electronic and digital signatures.
National Archives of Archives of Australia, Dirks: A Strategic Approach to Managing Business Information
http://www.naa.gov.au/recordkeeping/dirks/summary.html
The DIRKS methodology is described as “an eight-step process for agencies to use to improve their recordkeeping and information management practices, including the design and implementation of new recordkeeping systems."
National Archives of Archives of Australia, e-permanence made easy: A Manager's Guide to the Strategic Management of Records and Information
http://www.naa.gov.au/recordkeeping/overview/summary.html
This guide provides information to assist managers in understanding and accessing the National Archives tools and resources needed to manage records and information assets in accordance with best practice standards and legal requirements.
National Archives of Australia, Recordkeeping Metadata Standard for Commonwealth Agencies
http://www.naa.gov.au/recordkeeping/control/rkms/summary.htm
This standard describes the metadata that the National Archives of Australia recommends should be captured in the recordkeeping systems used by Commonwealth government agencies. The Recordkeeping Metadata Standard consists of 20 elements, eight of which are mandatory and 12 optional. In addition, many of these elements comprise a number of sub-elements, some mandatory and some optional. There are a total of 65 sub-elements.
National Archives of the United Kingdom
http://www.nationalarchives.gov.uk/electronicrecords/
The National Archives of the UK provides the following guidelines: a policy framework for electronic records management; functional requirements for electronic records management systems; guidelines on the management, appraisal and preservation of electronic records; a set of practical electronic records toolkits to help organizations develop electronic documents and records management; generic requirements for sustaining electronic information over time; and strategies for the custody of electronic records, including the articulation of a “Seamless Flow” program which automates the process of transferring electronic government records to The National Archives.
State Archives of Victoria, Management of Electronic Records PROS 99/007 (Version 2), The Victorian Electronic Records Strategy (VERS)
http://www.prov.vic.gov.au/vers/standard/version2.htm
The Standard for the Management of Electronic Records (PROS 99/007) includes five technical specifications: Specification 1: System Requirements for Preserving Electronic Records; Specification 2: VERS Metadata Scheme; Specification 3: VERS Standard Electronic Record Format; Specification 4: VERS Long Term Preservation Formats; Specification 5: Export of Electronic Records.
Selected Articles, Books and Reports
Bantin, Philip, “Strategies for Managing Electronic Records: A New Archival Paradigm? An Affirmation of Our Archival Traditions?” Archival Issues, Vol. 23, No. 1 (1998): 17-34.
Bearman, David, “Recordkeeping Systems,” in Electronic Evidence, Pittsburgh: Archives and Museum Informatics, 1994: 34-70.
http://www.archimuse.com/publishing/electronic_evidence/ElectronicEvidence.Ch2.pdf
Cook, Terry, “Electronic Records, Paper Minds: The Revolution in Information Management and Archives in the Post-Custodial and Post-Modernist Era,” Archives and Manuscripts, Vol. 22 (November 1994).
Cook, Terry, “What is Past is Prologue: A History of Archival Ideas Since 1898, and the Future Paradigm Shift,” Archivaria, Vol. 43 (Spring 1997): 17-63.
Cunningham, Adrian, “Collecting Archives in the Next Millenium,” presented to the Australian Society of Archivists Annual Conference, Adelaide, July 1997
http://www.nla.gov.au/nla/staffpaper/acunning7.html
Cunningham, Adrian, “Ensuring Essential Evidence - Changing Archival and Records Management Practices in the Electronic Recordkeeping Era,” Provenance the Web Magazine, Vol.2, No.2, Spring 1997
http://www.netpac.com/provenance/vol2no2/features/evidence.htm
Cunningham, Adrian, “From Here to Eternity: Collecting Archives and the Need for a National Documentation Strategy,” State Library of New South Wales, LASIE: Library Automated Systems Information Exchange, Vol. 29, No. 1, March 1998
http://www.sl.nsw.gov.au/lasie/mar98/archives.htm
Lee, Christopher A., "Guerilla Electronic Records Management: Lessons Learned,"
Records and Information Management Report, Vol. 18, No. 5 (2002): 1-13
http://www.ils.unc.edu/callee/guerrilla_erm_2002.pdf
Library of Congress and National Science Foundation,“Its About Time. Research Challenges in Digital Archiving and Long-Term Preservation,” 2003.
May be available at http://www.digitalpreservation.gov/
McKemmish, Sue, “Are Records Ever Actual”
http://www.sims.monash.edu.au/research/rcrg/publications/smcktrc.html
McKemmish, Sue, "Yesterday, Today and Tomorrow: A Continuum of Responsibility"; http://www.sims.monash.edu.au/research/rcrg/publications/recordscontinuum/smckp2.html
McKemmish, Sue, Glenda Acland and Barbara Reed, “Towards a Framework for Standardising Recordkeeping Metadata: The Australian Recordkeeping Metadata Schema”
http://www.sims.monash.edu.au/research/rcrg/publications/framewrk.html
McKemmish, Sue, and Frank Upward, “Somewhere Beyond Custody”
http://www.sims.monash.edu.au/research/rcrg/publications/somewher.html
Reed, Barbara, “Metadata: Core record or core business?”
http://www.recordkeeping.com.au/pub_metadata.html
|
|
