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Business Archives Section
Governance and Mission
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GOVERNANCE
This document was adopted by a unanimous vote of the Business Archives Section on 22 August 2002.
1. Officers
a. Officers consist of a vice-chair, a chair, a past chair, and an editor.
b. At the conclusion of the annual section meeting, the vice-chair becomes
the chair.
c. During the business meeting, nominations for vice-chair are offered and a
vice-chair is elected by a simple majority.
d. At the conclusion of the annual section meeting, the chair becomes past
chair.
e. The editor is appointed by the vice-chair for a term that begins when the
vice-chair becomes chair and ends at the conclusion of the next annual
section meeting.
f. The vice-chair, chair, past chair, and editor constitute a steering
committee.
2. Duties
a. The chair presides over the business meeting, calls meetings of the steering committee, sets the agendas for meetings, works with the SAA council liaison, and directs the business of the section.
b. The vice-chair is chair elect, appoints an editor to serve when he/she becomes chair, assures a slate for the election of the following vice-chair, and temporarily performs the duties of the chair if the current chair is unable to serve. Traditionally, the vice-chair organizes the colloquium
and mixer.
c. The past chair provides continuity for the section and serves on the steering committee.
d. The editor oversees the production of the web site and/or other
communications, and serves on the steering committee.
3. Terms and eligibility
a. Each officer serves a period of approximately one year, starting at the
conclusion of the annual section meeting and ending at the conclusion of
the next section meeting.
b. Elected officers may serve only one office at a time, i.e., the chair elect
cannot run for vice-chair simultaneously.
c. There is no limit on the number of times a section member can run.
d. All officers must be members in good standing of the Society of American
Archivists.
e. Should an officer be unable to complete his/her term, the steering
committee will appoint a person to serve the remainder of the term. In the
case of the current vice-chair and current chair, a permanent replacement
will be elected at the business meeting (except for the current past chair,
whose term will expire at the conclusion of the section meeting).
f. The editor may be reappointed and serve successive terms.
4. Conduct of business
a. A section meeting will be held once a year during the annual meeting of the Society of American Archivists.
b. A business meeting will hear new business, although because the time of the meeting is limited, the chair may table any petition until the next
meeting at his/her discretion.
c. The section meetings are intended to be informal. However, the chair
individually or the steering committee collectively may invoke the rules of
parliamentary procedure at any time during the meeting.
d. The section will use the same parliamentary rules as stipulated in the bylaws
of the Society of American Archivists.
5. Steering Committee
a. The role of the steering committee is to assist in directing the business of
the section.
b. At least two meetings of the steering committee will take place between
section meetings and may use teleconferencing as deemed appropriate by
the chair.
c. In any votes taken during the steering committee, a tie will favor the
chairs position.
6. Amending governance document
a. Changes to this document may be made by a simple majority of members
at the annual Business Archives Section meeting.
b. Changes cannot be made unless a quorum of at least twenty- five (25)
section members is present.
7. Reporting
a. An annual report will be made to SAA council and made accessible to the
Business Archives Section at large.
The SAA Business Archives Section adopted the following mission statement at its business meeting in August 1984. The statement was drafted in 1983 by a sub-committee consisting of Jane Gibbs (Chair), Linda Edgerly, Manuel Jimenez, Bara Levin, Richard Lynch and Gary Saretzky.
The mission of the SAA Business Archives Section shall be to promote
the interests of business archivists and others concerned with the preservation
and use of business records, and to encourage the establishment and growth
of business archives in both profit-making and non-profit organizations in
the United States and Canada.
To fulfill this mission, the SAA Business Archives Section pursues
goals in three broad categories: membership services and growth; development
of information and communication; and education. The section has as its goals
the following:
Membership Services and Growth
- Promote SAA membership among business archivists and others concerned with
business records, and encourage professional development.
- Foster active participation on the part of business archivists in the affairs
of the Section and of SAA. Participation may include office-holding, policy,
program, and publications development, research and Task Force membership.
- Develop leadership through Section government, committee and Task Force
membership, and project management.
- Maintain contacts with professional organizations with similar interests,
such as ARMA, the Business Archives Committee of ICA, and the Business History
Conference.
Development of Information and Communication
- Identify and promote communication about areas of particular concern of
the Section members.
- Serve as a forum for discussion.
- Encourage mutual assistance among archivists that have similar goals, problems
and publics to serve.
- Represent within SAA the needs and interests of business archivists, including
making recommendations on positions, programs and policies to Council.
- Act as an information resource for the public, other archivists, and individuals
in the corporate world who seek to establish, improve, and/or utilize business
archives.
- Survey the section membership as needed to determine the state of business
archives.
- Exchange information concerning business archives with professional organizations
that have similar interests (see A-4).
- Sponsor, write, and edit publications and articles of interest to business
archivists and others concerned with business records.
Education
- Promote and help arrange SAA Business Archives Workshops in the United
States and Canada; encourage the use of well-qualified speakers and instructors.
- Encourage corporations and other institutions to establish and maintain
effective, well-managed archives, including recommending the hiring of archivists
and consultants whom have professional credentials.
- Each year, contribute to the SAA Program Committee suggestions that address
the issues and information needs of business archivists.
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