Architectural Records Roundtable Co-chair Responsibilities

One co-chair is elected each year serving a two-year term. The newly elected co-chair serves as vice-chair, rising to the senior co-chair in their second year. The newly elected co-chair assists the senior co-chair, as appropriate, during the first year's tenure including taking minutes at the business meeting, and managing the list of members.

Overall Duties

Serve as point of contact to the SAA Council, office staff and membership.
Chairs are listed in the SAA Leadership Directory and placed on the SAA Leadership Listserv.
Respond to inquiries from the public, archival profession, and SAA members and groups.
Coordinate efforts to address issues of interest and concern to the ARR.
Periodically check status of activities with ARR members who have volunteered to manage ARR projects.
Evaluate and endorse, as appropriate, SAA session proposals focused on issues of interest and concern to ARR.
Ensure publication submissions to the ARR editor liaison for Views: The Newsletter of the Visual Materials Section of the Society of American Archivists. The newsletter is issued solely in electronic format. Publication months are April, August and December with the intention of having the issue posted to the Web site by the10th of each month.
Ensure the on-going publication and update of the ARR website (pending).
Seek candidates for the new Roundtable Chair. All candidates must be SAA members in good standing. Prepare for election/appointment to be held at ARR annual business meeting.
At the end of the Chair's tenure, send all records created during their tenure to the ARR Archives.

Annual Meeting Duties

Respond to requests from SAA to establish the date, time, and equipment needs for the ARR business meeting, held during the annual SAA conference.
Develop agenda and run the business meeting.
Junior Co-Chair takes business meeting minutes. If both co-chairs are not in attendance, they must recruit someone to run and take the minutes using the supplied agenda. Minutes must include a count of the number of meeting attendees. Minutes are forwarded to SAA, the Visual Materials Section liaison, and posted on the ARR listserv.
Circulate a form to compile a list of attendees to the meeting. Form should ask for contact information for future communications with the attendees. (Note all those attending SAA annual meetings are not SAA members, some are simply attending this specific conference.)
Encourage ARR members to participate in ARR and SAA projects (ex. program sessions, committee appointments, other roundtables and sections, etc. )
Announce to membership the names and positions of ARR members who are holding office, and serving on committees and task forces, etc. in SAA.
Seek additional nominations for the new Roundtable Chair. All candidates must be SAA members in good standing. Hold election/appointment.