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Society of
American Archivists
17 North State Street
Suite 1425
Chicago, IL 60602-3315
tel 312/606-0722
fax 312/606-0728
toll-free 866/722-7858

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Logistical Requirements for SAA Workshops

Achieving E-mail Account Preservation with XML

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 40 participants
   • Participants are asked to bring their laptops for "hands-on" experience so enough outlets or power cords are needed to enable them to plug in all laptops.
2. Required Audio/Visual Equipment:
   • Wireless classroom
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • Internet connectivity from the instructor workstation
   • LCD projector
   • Projection screen
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning breaks
   • Water/assorted soft drinks for afternoon break

Advanced Appraisal for Archivists,
Association Archives…Managing Your Institutional Memory,
Basic Electronic Records,
Real World Reference: Moving Beyond Theory, AND
Security in Archives and Manuscript Repositories

1. Room Set-Up:
• Classroom Style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 40.
• Instructor MUST have a stool (high enough to continue lecturing while seated) at the podium.
• Add at least a 4 foot table adjacent to the podium with 1chair. 

2. Required Audio/Visual Equipment:
• Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]. Internet connectivity from the Instructor workstation is nice but not an absolute necessity.
• LCD Projector
• Projection Screen
• Lavaliere microphone

3. Minimal Beverage Breaks:
• Coffee/Tea/Water for Morning Break and
• Water/Assorted Soft Drinks for Afternoon Break

Advanced Electronic Records: Design, Implementation and Evaluation

1. Room Set-Up:
• Classroom Style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 30.

2. Required Audio/Visual Equipment:
• Instructor workstation [a PC or laptop that runs standard MS Office Software (it must have PowerPoint, and having access to Word is also useful) with a USB port available for plugging in a memory stick.]
• Internet connection
• LCD Projector
• Projection Screen
• Lavaliere microphone

3. Minimal Beverage Breaks:
• Coffee/Tea/Water for Morning Break and
• Water/Assorted Soft Drinks for Afternoon Break

Analyzing and Improving Archival Websites

1. Room Set-Up:
   • Classroom seating (6 foot tables with 2 or 8 foot tables with 3 registrants)
   • Place pitcher of water with glass next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Internet connection
   • Wireless access for all registrants – registrants are asked to bring their laptops
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning breaks
   • Water/assorted softdrinks for afternoon break

Applying DACS to Single-Item Manuscript Cataloging

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35
   • A large table at the front of the room for the instructor to use to spread out teaching materials
   • Place pitcher of water with glass next to instructor station.
   • A large table to lay out the handouts, DACS copies, workbooks, etc.
   • A white board, erasable markers, and eraser or a flip chart with markers
2. Required Audio/Visual Equipment:
   • Instructor workstation [a computer that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning breaks
   • Water/assorted soft drinks for afternoon break

Archivists’ Guide to Balancing Legal Issues in Photographic Collections

1. Room set up:
   • Classroom style – e.g. 6 or 8 foot tables with 2-3 chairs per table for a maximum of 45 participants.
   • Instructor table with 2 chairs and a podium at the front of the room.  
   • Classroom should have outlets for computer(s).
   • If at all possible, room should have window shades or some other means of darkening the room so that the screen can be better seen.

2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software ~ it must have PowerPoint, and having access to Word is also useful] with a USB port available for plugging a memory stick into the computer],
   •  LCD projector & replacement bulb for LCD projector,
   •  Projection screen,
   •  2 wireless microphones.
3. Minimal Beverage Breaks:
   • Coffee/Tea/Water for the morning break and
   • Water/Assorted Soft Drinks for the afternoon break.

Arrangement and Description of Manuscript Collections

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Podium
   • Microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Building Digital Collections

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
   • Head table with table top podium and 2 chairs
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection dcreen
   • Live Internet connection
   • 2 lapel microphones
   • PC speakers
   • A white board, erasable markers, and eraser or a flip chart with markers
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Business Archives…Establishing and Managing an Archives

1. Room Set-Up:
   • Board room style with space at the front of the room for the instructors to spread out teaching materials
   • Place pitcher of water with glasses next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick in to the computer]
   • LCD projector
   • Projection screen
   • Flip chart and markers
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Coffee/tea/water/assorted soft drinks for afternoon break

Copyright: The Archivist and the Law

1. Room Set-Up:
   • Classroom Style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
   • A podium and a pitcher of water with glass next to instructor station
2. Required Audio/Visual Equipment includes:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick in to the computer]
   • LCD projector
   • Projection screen
   • Lavaliere microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Describing Archives: A Content Standard (DACS)

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35
   • Place pitcher of water with glass next to instructor station.
   • A large table at the front of the room for the instructor to use to spread out teaching materials
   • A large table to lay out the handouts, DACS copies, workbooks, etc.
   • A white board, erasable markers, and eraser or a flip chart with markers
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
3.  Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Designing Usable Web Sites

1. Room Set-Up:
   • Classroom seating (6 foot tables with 2 or 8 foot tables with 3 registrants)
   • Place pitcher of water with glass next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Internet connection
   • Wireless access for all registrants – registrants are asked to bring their laptops.
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Digital Object Modeling and Representation: Using the Archivists’ Toolkit™

1. Technical Requirements:
   • The Archivists’ Toolkit™ application consists of two parts: a database in which recorded data is stored and a client application used to interact with the database. For this workshop, the AT client and backend database have been integrated into a virtual machine that uses the open source Linux Ubuntu operating system. The AT virtual machine will be provided by the instructors in advance of the workshop.
   • There must be a separate workstation for each workshop participant. Each workstation must have the AT virtual machine loaded on it, as well as VMplayer (http://www.vmware.com/products/player/), a freely available application used for running the AT virtual machine.
   • The workstations must be configured so that data created during the 2 day workshop will be maintained until the workshop concludes. Programs such as Deep Freeze that are used to clean workstations periodically should be stopped during the workshop.
   • The host site must also have an instructor’s terminal with an AT virtual machine installation, matching those on the participants' workstations, and Microsoft PowerPoint. The instructor's workstation must be connected to a projector capable of displaying on a screen that is readily viewable from the workstation of every participant in the workshop.
   • An Internet connection for all participants and instructor(s)
   • It is recommended that the following applications be available on the workstations: A browser such as IE or Firefox, a text editor such as Notepad or WordPad, Adobe Acrobat, and an XML editor such as oXygen.
   • A technical support person(s) from the workshop host institution must be available on the afternoon of the day before the first workshop day to meet with the instructors and ensure that the AT installation for the workshop is functioning properly.
2. Minimal Beverage Breaks:
   • Tea/water for morning breaks
   • Water/assorted soft drinks for afternoon break

Digitization of Archival Materials

1. Room Set-Up for First Half of Day:
   • Electronic classroom for first half of day (classroom style set up with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum 25
   • Instructor station/computer, LCD panel, screen, microphone, instructor table; chair and water for instructor table
2. Room Set-Up for Second Half of Day:
   • Scanning lab for second half of day (PhotoShop and OCR software; should have OCR equipment; registrants receive a demonstration to convey the digitization process including the steps involved in scanning, imaging, electronic text creation, and material handling)
3. Minimal Beverage Breaks:
   • Tea/water for morning breaks
   • Water/assorted soft drinks for afternoon break

Encoded Archival Description AND
Style Sheets for EAD: Delivering Your Finding Aid to the Web

1. Room Set-Up:
• Computer lab with enough PCs to accommodate the number of registrants (25 preferred).  Occasionally registrants can share a PC, but ideally there should be a 1:1 ratio.  The lab must have Windows machines, not Macintosh.  Attendance is limited to 25 people. 
• The participants' PCs must have some way to save a small file. 
• Instructor's workstation needs a projection system, Internet access, and should have Word, PowerPoint, and Firefox or Internet Explorer.
• Place pitcher of water with glasses next to instructor station.
• White board, chalk board, or flip chart
• The lab staff must be willing and able to load the oXygen software on all the PCs for the duration of the workshop.  Participants are asked to bring a jump drive to save their files.
• Instructors must have access to the classroom the afternoon prior to the workshop.
2. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

The Essentials of Digital Repositories

1. Room Set-Up:
• Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 40
• A podium in the front of the room to the left of the screen
• Add a table adjacent to the podium with 2 chairs.
• Power needs to be run to the podium.
• Pitcher of water and 2 glasses are needed at table at front of room.
2. Required Audio/Visual Equipment:
• Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
• LCD projector
• Cords to connect to computer
• Projection screen
• Podium
• Internet connection
• Standard PC speakers
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Ethical Problem Solving

1. Room Set-Up:
• Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Flip chart or white board with appropriate markers and eraser
3. Minimal Beverage Breaks:
   • Coffee/tea/water for the morning break
   • Water/assorted soft drinks for the afternoon break

Fundamentals of Acquision and Appraisal

1. Room Set-Up:
• Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 40 participants
• Instructor must have a stool (high enough to continue lecturing while seated) at the podium.
• Podium at front of the room to the left of the screen
2. Required Audio/Visual Equipment:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Lavaliere microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for the morning break
   • Water/assorted soft drinks for the afternoon break

Grant Proposal Writing

1. Room Set-Up:
• Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
3. Minimal Beverage Breaks:
   • Coffee/tea/water for the morning break
   • Water/assorted soft drinks for the afternoon break

Financial Management Basics for Archivists

1. Room Set-Up:
• Classroom style ( 6 foot tables with 2 chairs or 8 foot tables with 3 chairs per table) for a maximum of 35 participants
• Place podium, lavaliere microphone, flipchart, easel and markers at front of room to the left of screen.
• Place pitcher of water with glass next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a computer that runs standard MS Office software (must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • A podium
   • Lavaliere microphone
   • Flipchart, easel, and markers
3. Minimal Beverage Breaks:
   • Coffee/tea/water for the morning break
   • Water/assorted soft drinks for the afternoon break

Implementing DACS in Integrated Content Management Systems: Using the Archivists’ Toolkit™

• Technical requirements:

The Archivists’ Toolkit application consists of two parts, a database in which recorded data is stored and a client application used to interact with the database.  The open source database application for which the AT client is designed is MySQL. It can be downloaded free of charge. The AT client can also be downloaded free of charge.

There must be a separate workstation for each workshop participant. Prior to the workshop, each workstation must have either:

• The AT client loaded and able to connect to a unique MySQL database properly instantiated to work with the AT client.  Instantiation is supported by the AT Maintenance Program, which is bundled with the AT client.  The MySQL databases can be set up on each terminal or, to expedite the process, on a network server, which will require network connectivity for all workstations.  More detailed instructions for how to do this can be provided if necessary. 

OR

• Be loaded with the AT virtual machine (VM), which uses the open source Linux Ubuntu operating system, and the VM player (http://www.vmware.com/products/player/), a freely available application used for running the AT VM.  Instructors can send technical staff a DVD loaded with the AT VM, which includes the AT client, MYSQL backend, and import files the participants use during the workshop.  More detailed instructions for how to do this can be provided if necessary. 

The workstations must be configured so that data created during the 2 day workshop will be maintained until the workshop concludes.  Programs such as Deep Freeze that are used to clean workstations periodically should be stopped during the workshop. 

The host site must have an instructor’s terminal with an AT installation matching those on the participants' workstations. The instructor's workstation must be connected to a projector capable of displaying on a screen that is readily viewable from the workstation of every participant in the workshop. 

It is recommended that the following applications be available on the workstations:  A browser such as IE or Firefox, a text editor such as Notepad or WordPad, Adobe Acrobat, and an XML editor such as oXygen. 

A technical support person(s) from the workshop host institution must be available on the afternoon of the day before the first workshop day to meet with the instructors and insure that the AT installation for the workshop is functioning properly.

• Minimal Beverage Breaks:

  Coffee/tea/water for Morning Break
  Water/Assorted Soft Drinks for Afternoon Break

Implementing DACS in Integrated Content Management Systems: Using Archon™

1. Technical Requirements:
   • A computer class room with a separate workstation for each participant and a computer/LCD/screen combination for the instructors.
   • Each computer MUST have an Internet connection and the latest version of Firefox installed. 
   • The instructors’ computer MUST also have Microsoft Office Professional (including Word, Excel, and Access 2007) installed and it must be configured so that the instructors can establish a VPN connection to computers at the University of Illinois, using the VPN software described here: http://www.cites.uiuc.edu/vpn/download-install.html.
   • Instructors will work with technical staff to supply a copy of the installation file for this software prior to the workshop.
   • Place pitcher of water with glasses next to instructor station.
2. Minimal Beverage Breaks:
• Coffee/tea/water for morning break
• Water/assorted soft drinks for afternoon break

Implementing More Product, Less Process

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
   • Place table-top podium with attached microphone to the left of the screen at the front of the room.
   • Add a second table adjacent to the table-top podium.
   • Place pitcher of water with glasses next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

   ---

Introduction to Archival Exhibitions

1. Room Set-Up:
   • Instructor table with chair
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35
   • Place pitcher of water with glasses next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [with a PC or laptop that runs standard MS Office Software (it must have PowerPoint; access to Word is also useful) with a USB port available for plugging in a memory stick]
   • Internet connectivity from the instructor workstation is preferred.
   • LCD projector
   • Projection screen
   • Lavaliere microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Introduction to Digital Libraries and Digital Archives

1. Room Set-Up:
   • Classroom style (with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum 25
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Internet connection
   • Microphone
   • Instructor table and chair; water for instructor table
2. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Management of Cultural Institutions

1. Room Set-Up:
   • Classroom style (with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs per table) for a maximum of 35 participants
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • VCR and video monitor
   • Flip chart and markers
3. Minimal Beverage Breaks:
   • Coffee/tea/water for the morning break
   • Sodas/water/tea/coffee for the afternoon break

Managing Literary Manuscripts

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
   • Place podium with attached microphone to the left of the screen at the front of the room; add a table adjacent to the podium. Place pitcher of water and 1 glass on table next to podium.
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Podium and microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Managing the Digital University Desktop

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 40
   • Place pitcher of water with glasses next to instructor station.
2. Required Audio/Visual Equipment:
   • Instructor workstation [with a PC or laptop that runs standard MS Office Software (it must have PowerPoint; access to Word is also useful) with a USB port available for plugging in a memory stick]. Internet connectivity from the instructor workstation is also useful because it’s occasionally used to help answer a question during the breaks but is not a necessity.
   • LCD projector
   • Projection screen
   • Podium
   • Lavaliere microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

MARC According to DACS: Archival Cataloging to the National Content Standard

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 30
   • A large table at the front of the room for the instructors to use to spread out teaching materials
   • A large table to lay out the handouts, workbooks, etc.
   • Place pitcher of water with glasses next to instructor station.
   • A white board, erasable markers, and eraser or a flip chart with markers is useful but not imperative. 
2. Required Audio/Visual Equipment:
   • Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Podium
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Moving Images: An Introduction for Archivists

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 30
   • Table at front of room next to Podium (it can be small)
   • A large table to lay out the handouts, workbooks, etc.
   • One 6-foot table at the front of the room for demonstrations and class exercises
2. Required Audio/Visual Equipment:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint and a media player program, like Windows Media Player, that can play digital video files with sound as the instructor will be using Windows Media Video file format. If at all possible, hook the computer's sound output into the house sound system) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Podium
   • Lavaliere microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Oral History: From Planning to Preservation

1. Room set up:
• Classroom Style [with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs] for a total of 35 participants
• A head table (6 or 8 foot) with chair
• (Optional) A table top or free standing podium
2. Required Audio/Visual Equipment:
   • CD Player & Speakers
   • DVD Player & Monitor
3. Minimal Beverage Breaks:
   • Coffee/Tea/Water for Morning Break
   • Water/Assorted Soft Drinks for Afternoon Break

Planning New and Remodeled Archival Facilities

1. Room Set-Up:
• Classroom Style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
• A podium
• A white board, erasable markers, and eraser or a flip chart with markers

2. Required Audio/Visual Equipment:
• Instructor workstation [a PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
• LCD Projector
• Projection Screen
• Microphone

3. Minimal Beverage Breaks:
• Coffee/Tea/Water for Morning Break and
• Water/Assorted Soft Drinks for Afternoon Break

Preservation of 20^th Century Visual Materials

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for  a maximum of 35 participants
   • A podium
   • Two tables (roughly 72 x 36 inches or a bit larger) with enough room to display sample photographic and video materials, handouts, business cards
   • Place a pitcher of water and glasses next to instructor station.
2. Required Audio/Visual Equipment:
   • An instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint; access to Word is also useful)]
   • TV/DVD or a TV/VCR combo 
   • LCD projector and remote
   • Projection screen
   • Microphone

Project Management for Archivists

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
   • A podium
   • A pitcher with water and glass next to instructor station
2. Required Audio/Visual Equipment includes:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick to the computer]
   • LCD projector
   • Projection screen
   • Lavaliere microphone
   • A flipchart, easel, and markers for group discussion
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Raising Private Monies to Support Archival Programs

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
2. Required Audio/Visual Equipment includes:
   • We ask that you bring your laptop for use at the workshop (applies to pre-conference workshops only).
   • LCD projector
   • Projection screen
   • Cords to connect instructor workstation (PC or laptop) to LCD projector

Rare Books for Archivists

1. Room Set-Up:
   • Open horseshoe style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 15
   • A large table to spread out teaching materials
   • A large registration table to lay out the handouts, workbooks, etc.
2. Required Audio/Visual Equipment includes:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint) with a USB port available for plugging a memory stick to the computer]
   • LCD projector
   • Projection screen
   • Internet access
3. Special Requirements:
   • Access to rare institutional specific materials (i.e.: 16th Century) to examine [If requested, handling of these materials will be restricted to the instructor.]
   • One library truck/cart
   • Soft book supporters/cradles for large and small books and some book snakes
4. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Records Management for Archivists

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
2. Required Audio/Visual Equipment includes:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint); access to Word is also useful) with a USB port available for plugging a memory stick in to the computer
   • LCD projector
   • Projection screen
   • Cords to connect workstation to projector
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Understanding Archives: An Introduction to Principles and Practices

1. Room Set-Up:
• Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs)
• Podium to the left of the screen
• Table adjacent to the podium with 2 chairs and a flip chart
• Place pitcher of water with glasses next to instructor station.
• Place a table at the back of the room for “display only” items.
2. Required Audio/Visual Equipment:
   • An instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint; access to Word is also useful) with a USB port available for plugging a memory stick in to the computer]
   • LCD projector
   • Projection screen
   • Podium
   • Microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Understanding Photographs: Introduction to Archival Principles and Practices

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
   • A large table on which to stack the handouts, books, workbooks, etc.
   • A table at the front of the room for the instructor to use to spread out teaching materials
   • Place pitcher with water and glasses next to instructor station.
2. Required Audio/Visual Equipment includes:
   • Instructor workstation [PC or laptop that runs standard MS Office software (must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
   • LCD projector
   • Projection screen
   • Lavaliere microphone
   • Flip chart or white board with markers
   • Internet connectivity for instructor workstation preferred
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Using Oral Histories: Publications, Exhibits, Internet

1. Room Set-Up:
   • Classroom style (6 foot tables with 2 chairs or 8 foot tables with 3 chairs) for a maximum of 35 participants
   • Podium
   • Pitcher with water and glass next to podium
2. Required Audio/Visual Equipment:
• Audio-cassette tape player
• CD player
• Speakers
• VCR and monitor
• Microphone
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break

Visual Literacy for Photograph Collections

1. Room Set-Up:
   • Open square tables and chairs set up for maximum of 30 participants
   • Please place table with 1 chair and table-top podium to the left of the screen at the front of the room. Place pitcher of water and 1 glass on table at front of room.
2. Required Audio/Visual Equipment:
• Instructor workstation [PC or laptop that runs standard MS Office software (it must have PowerPoint) with a USB port available for plugging a memory stick into the computer]
• LCD projector
• Projection screen
3. Minimal Beverage Breaks:
   • Coffee/tea/water for morning break
   • Water/assorted soft drinks for afternoon break