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Society of
American Archivists

17 North State Street
Suite 1425
Chicago, IL 60602-3315
tel 312/606-0722
fax 312/606-0728
toll-free 866/722-7858

 

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Continuing Professional Education Calendar

SAA Education Office Policies and Procedures

The Society of American Archivists Office of Education is committed to providing quality continuing education that is relevant and accessible to professional archivists via a variety of delivery methods. The following Education Office Policies and Procedures are presented here for your information.

 

SAA Workshops

Registration for Workshops

Full payment must accompany your registration. Registrations not accompanied by payment will be placed on hold until payment is received. Registrations are processed on a first-come, first-served basis. To avoid being double-billed, do not send your registration via more than one method. To register, participants may submit completed registration forms to the Education Office online, via mail, or via fax (with credit card number) Please do not fax your registration if you will pay by check.

SAA accepts checks made payable to SAA, as well as credit cards issued by VISA, MasterCard, or American Express. Payment must be made in US funds. No purchase orders or vouchers can be accepted. If payment is by credit card, we recommend that you submit your completed registration form, including credit card information, to SAA via fax or Internet.

Early Registration Discount

Participants who submit a completed SAA Registration Form including payment 30 days prior to the workshop start receive a $50 discount.

Registration Limits

For a workshop to be offered, a minimum enrollment based on specific workshop expenses must be reached 30 days prior to the workshop.

Workshop Cancellation

SAA Workshops are subject to cancellation 21 days prior to the scheduled date of the event if the minimum enrollment is not attained. Instructors and registered participants will be notified immediately after the 21-day deadline in the event of cancellation.

Workshop Refunds / Transfer

Workshops canceled by SAA will result in full and prompt refunds to registered participants. In the event that a participant must cancel his/her registration the following stipulations apply:

  1. Participants who cancel their registration, in writing (e-mail is acceptable), 5 business days prior to the first scheduled day of the workshop will receive a full refund, minus a $35 administrative fee.
  2. Participants may not receive a refund for a workshop if cancellation is received less than 5 business days prior to the first scheduled day of the workshop.
  3. If you prefer to transfer to an alternate workshop, notice is required (e-mail is acceptable), 5 business days prior to the first scheduled day of the workshop and a $15 administrative fee is required.


Agreements for Instruction of SAA Workshops

  • An instructor contract is contingent upon a minimum enrollment based on specific workshop expense per course. If the required enrollment is not attained 30 days prior to the course(s), SAA reserves the right to cancel the course(s) listed on a signed contract. Instructors will be notified immediately of any cancellations.
  • SAA will pay directly for economy airfare booked through Travel Too Agency. Where possible, arrangements will include a Saturday night stay-over. Any changes made in air travel and subsequent travel charges will be the sole responsibility of the instructor.
  • Travel, lodging, and meal (per diem) expenses incurred in direct relation to the instruction of these courses will be reimbursed by SAA. SAA reserves the right to disallow expenses that do not follow SAA policy. All expenses must be submitted on the SAA Expense Form enclosed with the contract. IMPORTANT: SAA will not reimburse expenses submitted more than six months following expenditure. There are no exceptions to this rule.


Co-Sponsorship of SAA Workshops

Organizations/Entities that co-sponsor workshops with SAA will receive the following support from SAA as standard policy:

  1. Instructor(s) with travel and expenses paid;
  2. Instructional materials, including handouts and readings, nametags, registration of participants, and Continuing Education Certificates for registered participants.
  3. One complimentary registration if refreshments and appropriate classroom space and AV equipment is provided at no cost to SAA; Requirements vary per workshop.

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ARCHIVES 2008

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