NHPRC Suspends Fellowships
budgetary constraints, the NHPRC has decided to suspend the NHPRC Fellowships
in Advanced Archival Administration and Historical Documentary Editing
for 2001-2002. This decision appeared in all news releases regarding the
Commission's most recent meeting in November 2000.
disregard the announcement "NHPRC Fellowship in Archival Administration" that
was inadvertently published on page 31 of the January/February issue
of Archival Outlook.
American Archivist Errata!
note the following correction to the spring/summer 2000 issue of the American
Archivist (vol. 63, no. 1). The last sentence on page 124 should read:
is no room for playful or profound ambiguity in archival representations."
sheet will be mailed to all SAA members and journal subscribers.
The Society of American Archivists
Hot Off the Press!
American Archival Studies: Readings in Theory and Practice
edited by Randall C. Jimerson
The 28 essays reprinted in this volume represent important recent American
writings on archives and the role of archivists in modern society. They
are collected here in order to make them more easily accessible to archival
students and practicing archivists, indeed to anyone who wants to explore
archival issues in greater detail than can be found in introductory texts.
The articleslisted belowprovide important perspectives both
on basic elements of archival practice and on fundamental principles
in archival theory and methodology.
TABLE OF CONTENTS:
American Archivists and the Search for Professional Identity
Randall C. Jimerson
One: Understanding Archives and Archivists
Mary Jane": Some Reflections on Being an Archivist
John A. Fleckner
Remember and Forget: Archives, Memory and Culture
Kenneth E. Foote
Symbolic Significance of Archives
James M. O'Toole
and Sight": Visual Literacy and the Archivist
Elisabeth Kaplan and Jeffrey Mifflin
Two: Archival History
Equality, Posterity?: Some Archival Lessons From the Case of the
Judith M. Panitch
Provenance of a Profession: The Permanence of the Public Archives
and Historical Manuscripts Traditions in American Archival History
Luke J. Gilliland-Swetland
Blessings of Providence on an Association of Archivists
J. Frank Cook
Three: Selection and Documentation
the "rim of creative dissatisfaction": Archivists and Acquisition
Timothy L. Ericson
Controls the Past
Helen Willa Samuels
Documentation Strategy and Archival Appraisal Principles: A Different
Richard J. Cox
the Idea of Uniqueness
James M. O'Toole
the Black Box: The Appraisal of University Administrative Records
Frank Boles and Julia Marks Young
"The Surest Proof": A Utilitarian Approach to
Five: Arrangement and Description
Power of the Principle of Provenance
David A. Bearman and Richard H. Lytle
and Reference in the Age of Automation
Practices for Electronic Records:
Deciding What is Essential and Imagining What is Possible
Archival Description: The Development of an Encoding Standard for
Archival Finding Aids
Daniel V. Pitti
Six: Reference and Use of Archives
In the Eye of the Beholder: Archives Administration from
the User's Point of View
Elsie T. Freeman
and Frameworks: An Approach to Studying the Users of Archives
Administrative Use and Users in University Archives
Elizabeth Yakel and Laura L. Bost
the Idea of Permanence
James M. O'Toole
Preservation Practice in a Nationwide Context
Re-Recording of Audio Recordings in Archives:
Problems, Priorities, Technologies, and Recommendations
Christopher Ann Paton
Eight: Electronic Records
Archives for Electronic Records: Alternative Service Delivery Options
David Bearman and Margaret Hedstrom
Communications: Documentary Opportunities Not to Be Missed
Archival Identity: Meeting User Needs in the Information Society
Randall C. Jimerson
Users and Funders: Building an Awareness of Archival Value
John J. Grabowski
C. Jimerson is associate professor of history and director of the
graduate program in archives and records management at Western Washington
University, Bellingham, Wash.
Date: August 2000
656 pp., 6"x9" soft cover
$44.95 (SAA members $34.95)
Product code 395
contact Rodney Franklin at:
or SAA Publications, 527 S. Wells Street, 5th Floor, Chicago, IL 60607.
is Next Vice President/President Elect
led the race to victory in the election for SAA's vice president. Hensen
will begin his one-year term in August and become SAA's 57th president
in 2001-2002. Hensen is the director of planning and project development
at the Rare Book, Manuscript and Special Collections Library at Duke University,
where he has served since 1986. He holds a B.A. and M.A. from the University
of Wisconsin at Madison.
of SAA since 1971, Hensen has served the association in a variety of capacities:
on Council; part of the NHPRC-funded description curriculum revision project;
Encoded Archival Description Working Group; Fellows' Posner Prize Committee;
Nominating Committee; Editorial Board; Committee on Archival Information
Exchange; and the Working Group on Standards for Archival Description.
He was named an SAA Fellow in 1991.
is the author of the best-selling archival publication, Archives, Personal
Papers and Manuscripts (SAA, 1989), for which he was awarded SAA's
certificate of commendation for writing of superior excellence. He has
also written more than 50 papers, articles and lectures in the area of
archival description and standards and digitizing of archival materials.
In 1998 he was a co-recipient of the C.F.W. Coker Award (as a member of
the Bentley Finding Aid Project).
for vice president were required to answer the following question posed
by the Nominating Committee:
era of stagnant SAA membership and an increasingly compartmentalized
profession, what would you like to see as the main accomplishments
of SAA and the
archival profession by 2005?"
response to the committee's question, Hensen stated that he is optimistic
about the future of SAA and the profession in general. "As a profession,
we are poised to assume our rightful and integral place in the burgeoning
21st-century world of information management and dissemination, and public
awareness and appreciation of the profession is steadily increasing," Hensen
of what he would like to see as the main accomplishments of SAA and the
profession by 2005, Hensen advocates the following: "...leadership
and staff increase their efforts to reach out to various student chapters.
Somehow the inherent vitality and enthusiasm of these new archivists
not translating into professional identification through SAA membership.
Second, I would work with the leadership to establish patterns of greater
utilization of new and younger members in task force and committee
Third, while one of the greatest strengths and successes of [SAA] over
the past years has been in the associations it has built with allied
more must be done in this regard; to the extent that we now have a higher
public profile, it often has been through these relationships and the
concomitant public alliances that have emerged...a more focused program
on attracting new members...will stand us in good stead for the next
years. Finally, the efforts surrounding the development, promulgation,
maintenance, and internationalization of EAD have brought [SAA] a great
deal of respect and credibility and can provide a model for future
Dooley, Battle and Connors Join Council
also elected Jackie M. Dooley, Thomas Battle and Thomas Connors to Council.
Their three-year terms will begin this August following the conclusion
of the 64th annual meeting in Denver and serve through the conference
in 2003. They will succeed outgoing Council members Fynnette Eaton, Karen
Jefferson and Helen Tibbo.
for Council were required to answer the same question posed by the Nominating
Committee to the vice president/president elect: "In this era of stagnant
SAA membership and an increasingly compartmentalized profession, what
would you like to see as the main accomplishments of SAA and the archival
profession by 2005?" Responses along with brief biographical sketches
JACKIE M. DOOLEY is the head of special collections and university
archives at the University of California, Irvine. She holds an M.L.S.
from the University of California, Los Angeles and a B.A. from University
of California, Irvine.
of SAA since 1987, Dooley has chaired the Program Committee, Publications
Board, and Nominating Committee. She is a members of the Encoded Archival
Description Working Group and is an EAD workshop instructor. In 1998 she
was a co-recipient of the C.F.W. Coker Award (as a member of the Bentley
Finding Aid Project). Dooley is the editor of the fast-selling Encoded
Archival Description Application Guidelines Version 1.0 (SAA, 1999)
and Encoded Archival Description: Context, Theory, and Case Studies
professional activities also include active participation in the American
Library Association's ACRL Rare Books and Manuscripts Section, where she
has served as chair, executive committee member, secretary, and on the
candidate statement, Dooley asked, "How can we reach out to members of
regional archival societies and groups, such as ACRL's Rare Books and
Manuscripts Section, to ensure that professionals with other primary
allegiances are aware of the richness of SAA's offerings, such as publications,
continuing education workshops and conferences? Can we do more to market
our services and expertise to them, and possibly gain members in the
further stated that "It is also important that SAA begin to look more
seriously beyond our own national borders... Our national society must
take a stronger leadership and participatory role internationally, encouraging
U.S. archivists to understand the relevance of international professional
affairs and creating opportunities for participation. In addition, I
like to see [SAA] develop and even greater commitment to development
and promulgation of technical and descriptive standards than it has in
past...Successful deployment of new standards such as Encoded Archival
Description, both nationally and internationally, will help archives
and even stronger presence in shared information systems such as the
World Wide Web."
THOMAS BATTLE is the director of the Moorland-Springarn Research
Center at Howard University, where he has worked since 1986. He holds
a Ph.D. from George Washington University, M.L.S. from the University
of Maryland at College Park, and B.A. from Howard University.
has served SAA as chair of the Task Force on Minorities; chair of the
Nominating Committee; Awards Committee co-chair; Committee on Goals
Priorities; co-chair of the Archives and Archivists of Color Roundtable;
and member of the Publications Board. He is also active in MARAC and
served on the Advisory Board of the Cooperative Historically Black Colleges & Universities
Archival Survey Project. The author of numerous articles and presenter
of lectures and papers on archival development, he currently
is editor-in-chief of HUArchivesNet, an electronic journal.
candidate statement, Battle noted that "Early archival development focused
on the historical and intellectual value of documents and involved librarians
and historians... Technical discussions now dominate our work instead
of discussions about the content of our collections...In addition to
the preparation of archivists and developing sound archival education
guidelines and programs, I would hope to see a return to the discussion
of research value and the utilization of collections."
THOMAS CONNORS has been archivist/curator of the National Public
Broadcast Archives of the University of Maryland since 1993. He holds
a B.A. in anthropology and M.A. in American civilization from Brown University.
served SAA as editor of the World View column in Archival Outlook;
member and chair of the International Archival Affairs Committee and Roundtable;
and member of the Program Committee and Labor Archives Roundtable. Other
professional activities include membership in the Academy of Certified
Archivists and MARAC. His articles have appeared in The Midwestern
Archivist and The Public Historian.
candidate statement, Connors said that "First, SAA should use its legacy
as the original national association for archivists to present the profession
in all of its complexity and diversity back to professional archivists...Second,
SAA should...speak out and lead on political and legislative issues affecting
archivists...Third, SAA should...be a stronger presence in the global
archival community...Fourth, a stronger sense of organizational continuity
will be needed in [SAA]"
concluded that "These four points may or may not be realized in the next
five years. As a member of Council I would work for their realization
and would be keenly interested in other ideas that would help us sharpen
the image of archivists and help [SAA] to be truly responsive to changes
in the profession and to the professional needs of archivists."
Adkins Elected Treasurer
manager of archives services at Ford Motor Company, was elected treasurer.
She will begin a three-year term this August following the SAA annual
meeting in Denver and serve through the conference in 2003. She will succeed
outgoing treasurer Robert Sink.
holds an M.A. in history from Carnegie-Mellon University and a B.A. in
history from SUNY-Binghamton. A co-instructor of the SAA Business Archives
workshop, Adkins has also served on SAA's Program Committee, Committee
on Public Information and has been chair of the Business Archives Section
and the Acquisition and Appraisal Section. She is a past president of
the Academy of Certified Archivists..
for treasurer were required to answer these questions posed by the Nominating
Committee: "How would you balance the needs of the membership against
the limited budget of SAA? How would you move beyond membership dues
locate other areas of possible revenue sources?"
response, Adkins noted that "Limited resources are a fact of life in SAA...I
favor the idea of working through the sections to understand diverse interests
of our members, and trying to address those interests by allocating a
small budget to each section." In terms of locating other possible revenue
sources, Adkins suggests that "One possibility is to intensify fundraising
efforts for corporate and institutional support of SAA projects and programs,
including the annual meeting." She further states that "We can also market
SAA publications, workshops, and the annual meeting more aggressively
to allied professions" as well as "vigorously marketing the annual giving
Neal, Anderson and Landis to Serve on Nominating Committee
election also yielded three members to serve on the 2001 Nominating Committee:
Kathryn Neal, Joseph Anderson, and William E. Landis. The committee is
responsible for identifying and selecting next year's slate of candidates
as well as drafting questions posed to candidates. Two members of Council,
appointed by the president, also serve on the committee.
for the Nominating Committee were required to respond to the following
questions posed by this year's committee: "What kind of leaders will
SAA need in the coming years? Based on your answer, how will you locate
leaders and ensure that they represent SAA's diverse membership?"
KATHRYN NEAL is the curator of the Givens Collection of African
American Literature, Special Collections & Rare Books at the University
of Minnesota Libraries. A 1994 recipient of the SAA Minority Student Award,
she currently chairs the Archivists & Archives of Color Roundtable.
candidate statement, Neal stated that "SAA leaders need to possess...
an ability to assess and respond to members' needs, an ability to represent
SAA in a variety of arenas, a blend of vision and flexibility, and a sound
knowledge of how the organization functions." Neal further noted that
"Future leaders will need to pave the way toward creating an inclusive
atmosphere for... diverse groups to thrive within the profession...A
method and creative committee members can easily produce a lengthy list
of potential candidates. The greatest but not insurmountable challenge
lies in persuading them to run."
JOSEPH ANDERSON is the head of the Niels Bohr Library & Archives
and assistant director of the Center for the History of Physics, American
Institute of Physics. A member of SAA since 1978, he is also active
the Academy of Certified Archivists and the Midwest Archives Conference.
candidate statement, Anderson noted that "the Nominating Committee has
to be able to clearly articulate the traditional skills and new requirements
for the positions being filled and make a persuasive case for the value
and the professional benefits of seeking office in SAA." Anderson added
that the committee has to "have a wide familiarity with the members of
the profession and energetic networking skills. SAA's sections and roundtables
remain one effective leadership ladder, allowing members to come to the
attention of their fellows and be recruited for elective office."
WILLIAM E. LANDIS is the manuscripts librarian in special collections
at the University of California, Irvine. He serves on the SAA Task Force
on Continuing Education, vice chair of the Description Section and is
a member of the EAD Working Group.
candidate statement, Landis asks, "How to find committed, willing, inventive,
collaborative, industrious, fun archivists to run for SAA office who
already so oversubscribed in their lives to be immobilized? ...the Nominating
Committee...need[s] to utilize colleagues and other contacts for ideas
and feedback in assembling a slate of willing, eager volunteers who represent
the diversity within SAA's membership and are willing to invest some
their precious time, for a year or for three years, in insuring that
archivists in the U.S. continue to have an active, visible, inventive
Adam's Mark Hotel Chain Settles Lawsuit
WASHINGTON, March 21 The Adam's Mark luxury hotel chain agreed
today to pay $8 million, revise its policies and seek minority customers
in settlements of racial discrimination lawsuits by the Justice Department,
the state of Florida and a group of black guests.
includes $1.5 million for Florida to distribute to four historically
black colleges in the stateFlorida A&M University, Bethune-Cookman College,
Edward Waters College and Florida Memorial Collegefor scholarships
and internships in hotel management.
General Janet Reno told a news conference here that the agreements also
will "ensure that every guest is treated equally and fairly." Joining
her, Florida Attorney General Bob Butterworth said, "Adam's Mark chose
to do the right thing."
Plaintiffs: We Had to Wear Wristbands
the Justice Department charged that the chain, which owns 21 full-service
hotels in 13 states, charged black customers higher prices than whites
and segregated them in less desirable rooms as part of a corporate pattern
of discrimination. Florida alleged the chain violated state consumer-protection
last year, five black vacationers brought a class action suit against
the chain over the treatment of guests at last April's Black College Reunion
weekend. They alleged the Adam's Mark in Daytona Beach, Fla., singled
them out as security risks and made them, but not white guests, wear bright
orange wristbands to get into the hotel.
agreement to settle the lawsuits, the chain will provide $4.4 million
for black guests and visitors to the hotel during that weekend. Their
attorney estimated that there were 1,200 guests and an undetermined numbers
of their visitors. The five original plaintiffs will each get $25,000.
the chain agreed to pay $112,000 to the four black Florida colleges to
coordinate and promote the annual Black College Reunion over the next
of the settlement will pay legal fees and the costs of administering the
payments to members of the class.
Hotel Agrees to Outside Monitoring
the hotel chain did not admit wrongdoing, its president, Fred Kummer,
said in St. Louis, "We are willing to take these extra steps to demonstrate
... that we are absolutely committed to diversity and equality."
Adam's Mark ... has never intentionally done anything wrong, we apologize
for any actions that may have made any of our guests feel uncomfortable
Mark also agreed to hire an outside monitor, Project Equality of Kansas
City, Mo., to investigate any complaints by guests, to design nondiscrimination
training for all hotel employees, to test the hotels' compliance annually
and to design a marketing plan to attract black guests to the chain.
on the Adam's Mark Hotel from SAA President Hickerson (March)
President H. Thomas Hickerson
Re: Adam's Mark Hotel Chain (February)
Council Resolution Regarding
Adam's Mark Hotel Chain (January)
2000-2001 SAA Membership Directory Begins Production
Individual and institutional members of SAA will be receiving a postcard
in April showing each member's current contact and mailing information
as listed in the SAA database. Members are requested to verify the information
listed, indicate any changes, and return the postcard to SAA by April
24. Once all corrections have been implemented, production on the 2000-2001
SAA Membership Directory will begin. Printing and distribution are
slated for this summer.