Archives and Archivists (A&A) List
Terms of Participation
Revised and approved by the SAA Council, August 1, 2006.
Note: Instructions for subscribing to A&A may be found at the end of this document.
Background and Mission
The Archives and Archivists (A&A) List was established in 1989 by Donna Harlan and John Harlan as an open forum for all topics relating to archival theory and practice. Over the years, A&A has had various homes. In late 1993, the list was migrated to Miami University. In 1998, the Society of American Archivists (SAA) assumed sponsorship of the list as a service to the archival profession. It remained hosted at Miami University under the stewardship of Robert M. Schmidt until September 2006, at which time SAA assumed full ownership of the list and responsibility for its ongoing maintenance.
Audience
The principal audiences include archivists, archival educators, and students enrolled in graduate archival education courses and program. The list is open to all individuals with an interest in the archival profession and in the preservation and promotion of archival materials. SAA membership is not required for participation in the list. Participants are required, however, to “register” with the Society of American Archivists. Please see “Responsibilities of Participants” below.
Scope of the List
Subjects appropriate to the list include all aspects of the theory and practice of the archival profession. In order to maintain a highly informative and focused professional forum, SAA strongly encourages list participants to use the following labels at the beginning of all subject lines. This will allow others to filter list messages via mail rules and automatically select those types of information according to their individual needs and preferences.
- “Calls:” (Calls for papers, survey participation, etc.)
- “Disc:” (Discussion on various topics)
- “Event:” (Conference, seminar, workshop announcements, etc.)
- “FF:” (“Friday funnies,” see below)
- “FYI:” (General announcements and information)
- “Job:” (Job announcements)
- “Media:” (Links to archives and archivists in the news)
- “Qs:” (Questions)
- “Pubs:” (Announcements re: books, chapters, papers, dissertations, and reviews)
Messages that are unrelated to the archives profession are off-topic and are prohibited. Other off-topic subjects include:
- Unsolicited commercial advertisements for goods and/or services (a.k.a. spam)*;
- Messages directed to specific individuals (please contact them directly);
- Flames (i.e., personal attacks);
- Virus warnings (generally, such messages are hoaxes);
- General humor (see below).
* Excluding those nonprofit archival and allied associations listed online at http://www.archivists.org/assoc-orgs.
Regarding humor: The posting of humorous anecdotes (a.k.a. “Friday Funnies”), especially as they pertain to archives and/or a current thread, has a long tradition on A&A. General humor, however, is off-topic. Participants are especially encouraged to label Friday Funnies for the benefit of colleagues who may wish to filter these messages and to be mindful of the professional nature of the A&A List at all times.
Netiquette
Participants are strongly encouraged to follow the core rules of netiquette. See: http://www.albion.com/netiquette/corerules.html
Copyright and License Agreement
Participants retain copyright to their individual postings (“the Work”). By posting a message to the list, participants grant to the Society of American Archivists and its agents a worldwide, royalty-free, non-exclusive, perpetual license to copy, distribute, display, perform, prepare derivatives, or otherwise use the Work in any manner that would contribute to the advancement of the archival profession. Nothing in this license is intended to reduce, limit, or restrict any rights arising from fair use, first sale, or other limitations on the exclusive rights of the copyright owner under copyright law or other applicable laws.
Copyright Infringements
As a professional association concerned with protecting intellectual property rights of authors whose works are held in archival repositories, SAA expects participants to set a high standard of respect for copyright. Copyrighted material beyond brief quotations should not be posted to the A&A List without appropriate permissions. Participants wishing to direct others to copyrighted text are encouraged to post a link to the copyrighted materials on the Web as long as: a) such links do not circumvent any fees charged by the site and b) the URL is not to a site that is itself in violation of copyright.
PARTICIPANTS ASSUME RESPONSIBILITY FOR ALL MATERIALS THEY POST TO THE ARCHIVES AND ARCHIVISTS LIST.
It is SAA’s policy to respond to notices of alleged copyright infringement that comply with the Digital Millennium Copyright Act (DMCA). The agent designated to respond to reports alleging copyright infringements, in accordance with the Digital Millennium Copyright Act, is Nancy Beaumont, SAA Executive Director.
The Digital Millenium Copyright Act specifies that all infringement claims must be in writing (either electronic mail or paper letter) and must include the following elements:
- A physical or electronic signature,
- Identification of the infringed work,
- Identification of the infringed material,
- Contact information for the complainant, e.g., address, telephone number, electronic mail address,
- A statement that the complaining party has a good-faith belief that use of the material in the manner complained of is not authorized by the copyright owner or the law, and
- A statement that the information contained in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the copyright owner.
DMCA Agent Contact Information
Nancy Beaumont, Executive Director
Society of American Archivists
527 South Wells Street, 5th Floor
Chicago, IL 60607
Email: nbeaumont@archivists.org
Phone: 312/922-0140
Fax: 312/347-1452
On receipt of a conformant complaint of copyright infringement, SAA’s response may include removing or disabling access to material claimed to be the subject of infringing activity and/or terminating the participation of the infringer. If material is removed or access disabled in response to a DMCA notice, SAA will make a good-faith attempt to contact the participant who posted the content so that he/she will be able to make a counter notification pursuant to sections 512(g)(2) and (3) of that Act. It is our policy to document all notices of alleged infringement on which we act.
Responsibility of Participants
Participants agree to restrict their messages to the scope of the list; to follow generally accepted principles of netiquette; to respect the interests and rights of other participants and of the Society of American Archivists; and to respect the law. A&A is an un-moderated forum. Participants are solely responsible for their postings.
Due to certain technical requirements, subscriber information for all SAA-hosted discussion forums must be stored in SAA’s central database of member and nonmember contacts. Therefore, by subscribing to the A&A List, participants also grant SAA permission to record essential contact information (e.g., name and email address) in its central database. Personal contact information will be administered in strict accordance with SAA’s Privacy and Confidentiality Policy (http://www.archivists.org/privacy.asp).
SAA reserves the right to block or permanently remove participants if off-topic or abusive messages threaten to disrupt the functioning of the A&A List. SAA may also block or remove participants for violating the copyright of others or for any other actions that do not conform to these Terms of Participation. Punitive action is rare and generally follows numerous warnings and persistent disregard for these Terms of Participation.
List Ownership
The Archives & Archivists List is owned by the Society of American Archivists. The SAA Council is charged with setting policy on the list. The A&A List Coordinator, reporting to SAA headquarters staff, oversees the daily operations of the list, including assisting participants with their subscriptions.
A&A List Coordinator: Kerwin R. So (kso@archivists.org)
Instructions for the Archives & Archivists List
Please read the Terms of Participation above before subscribing to A&A. By subscribing, you agree to these terms.
To read A&A online, visit: http://forums.archivists.org/read/?forum=archives
To subscribe to A&A:
Visit http://saa.archivists.org/Scripts/4Disapi.dll/4DCGI/person/ListServ.html and log in via your SAA profile. If you do not have a profile or if you are not sure, click on the link to "Find/Create an SAA Profile."
To unsubscribe or to modify your subscription settings (set digest, etc.):
Log in at http://saa.archivists.org/Scripts/4Disapi.dll/4DCGI/person/ListServ.html
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