Archival Association Leadership List (AALL)
The Archival Association Leadership List (AALL) is designed to facilitate
timely communications among all archival professional associations in
the United States at the national, regional, state, and local levels.
In 2002, COSHRC issued "Connecting the Archival Community"
which found that there are now more than 60 professional associations
serving archivists in the U.S. The Project's Working Group, whose
members represented many national, regional, state, and local archival
associations, suggested a number of ways to bring these organizations
into closer working relationships with one another. One specific recommendation
was to establish a listserv for leaders of all of these associations.
A subscription to the listserv is available to the president (or equivalent)
of each U.S. archival professional association. The president is then
invited to select up to 4 additional individuals from among the association's
leaders to participate in the listserv. These individuals could be officers,
governing board members, committee chairs, newsletter editors, webmasters,
staff, or others who are actively involved in the management of the association.
COSHRC staff will be responsible for registering listserv participants
and updating the subscribers' mailing list. The president (or other officers)
of each association will determine who will represent that organization
in the listserv (up to a maximum of 5 individuals per association) and
should contact COSHRC staff (email@example.com)
with corrections or additions.
Scope of the List
Subjects appropriate to the Archival Association Leadership List
include issues of broad concern to archivists and their professional associations
as well as announcements, success stories, or challenges faced by association
leaders. The listserv is not intended to address the day-to-day work of
archiviststhe Archives and
Archivists Listserv already exists for that purpose. The postings
on this listserv might cover the following kinds of topics:
- Calls for action on legislation or other issues
- Conferences and meetings (dates, locations, themes, etc.)
- Workshops and other continuing education programs
- Additions or changes to Web sites
- Outreach activities
- Special programs or initiatives
- Member services, development, and retention
- Announcements about grant deadlines, reports, personnel changes, or
other significant actions from allied professional associations or federal
We encourage posters to the listserv to use the subject line to clearly
indicate the topic involved so participants can more easily determine
if the message pertains to their specific responsibilities.
Subjects to be avoided include:
- Off-topic discussions;
- Messages unrelated to archives or the profession;
- Commercial advertisements for goods or services;
- Messages directed to specific individuals (contact them directly);
- Flames (personal attacks); and
- Virus warnings, chain letters, or "please post widely" messages.
Generally, such messages are hoaxes;
Those wishing to post to the list agree to abide by these Terms of Participation;
to restrict their messages to the scope of the list; to respect the interests
and rights of other readers and of the list host; to follow generally
accepted principles of netiquette; and to respect the law.
The listserv manager will contact each archival association's president
(or equivalent) annually to update the list of participants who represent
that association on the listserv. Individuals no longer officially representing
an association may be removed as subscribers.
The list will be unmoderated at the outset, but our intention is that
the postings will be of high interest to association leaders who are,
by the nature of their positions, already very busy people. We will review
the decision to operate as an unmoderated list after several months. If
too much "noise" has developed, we may, with advice from listserv
participants, choose to institute a moderator.
The listserv sponsors and manager reserve the right to block an individual
from posting if off-topic or abusive postings threaten to disrupt the
functioning of the list. Further, the list manager may block an individual
from posting if he or she believes that the individual has violated these
Terms of Participation and has persisted in postings messages that violate
these Terms after notice from the manager. An individual blocked from
posting may be allowed to resume posting when the list manager and sponsors
feel that the individual is willing to abide by these guidelines.
PLEASE READ CAREFULLY. COSHRC and SAA consider all messages posted to
the Archival Association Leadership List to be a form of publication.
One of the primary purposes of this listserv is to provide a vehicle for
quick and easy dissemination of information to archival associations throughout
the U.S. and, by extension, to the members of those associations. To facilitate
this intent, while authors of messages to AALL retain the copyright in
those messages, sending messages to this listserv constitutes permission
to AALL and its subscribers for electronic distribution of those messages
and downloading for nonprofit educational purposes with proper attribution
to the author, the originating list, and the date of original postings.
Original messages to AALL are not in the public domain and may not be
used for other than educational, nonprofit purposes without the permission
of the copyright holder and notification to AALL. In general, the author
retains copyright rights to publication of any submission to the list,
and grants to AALL, COSHRC, and SAA permission to store, disseminate with
full attribution, and make available to subscribers such submissions without
As a profession directly associated with protecting the intellectual
property rights of authors whose works are in our custody, participants
are encouraged to set a high standard of respect for copyright with the
above provisions in mind.
Participants forwarding messages written by
others should recognize that
they are effectively publishing those messages. Participants should
assume that any material not authored personally to be protected by copyright.
As such, the participant should consider the possibility that they are
violating the original author's copyright and that they are opening
to the possibility of litigation.
Simply put, copyrighted material beyond brief quotations should not be
posted to the list without appropriate permissions. Participants wishing
to direct others to copyrighted text are encouraged to post a link to
the copyrighted materials on the Web as long as: a) such links do not
circumvent any fees charged by the site; b) the URL is not to a site which
is itself in violation of copyright.
PARTICIPANTS ASSUME RESPONSIBILITY FOR ALL MATERIALS THEY POST TO THE
ARCHIVAL ASSOCIATION LEADERSHIP LIST (AALL).
Individuals or organizations who feel their copyright has been infringed
should send a hard-copy letter (on letterhead, if appropriate) to the
President, Council of State Historical Records Coordinators, PO Box 1771,
Dover DE 19903-1771, and to the Executive Director, Society of American
Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602-3315. Complaints
- specify the content they believe to be infringed;
- the date of posting;
- other information necessary to identify the content in question, and;
- include a clear statement that the individual making the complaint
is the owner of copyright or authorized to act on behalf of the owner
On receipt of a bona fide complaint of copyright infringement, the list
manager will contact the individual(s) responsible for the alleged violation
and request that the individual(s) cease future postings from that source.
If the individual making the post believes the complaint to be in error
or that that the material has been misidentified, it is the responsibility
of the individual making the post to earn acknowledgement of error/misidentification
either from the complainant or from a court of law, at which point COSHRC
and SAA will permit future postings.
If COSHRC and SAA receive multiple, bona fide complaints regarding an
individual posting copyrighted materials, the list manager may block posts
from that individual as described in Participation.
For a general discussion of netiquette, see Netiquette by Virginia Shea:
Messages should trigger discussion through a question or observation,
or should further a discussion by adding something new.
Participants should remember that other readers receive messages in
a different context from the author. Messagesespecially responsesshould
be long enough to be understandable, including enough of the original
message (by quoting or paraphrasing) to provide context. However, when
replying to a message, avoid including the full text of long messages.
Avoid inflammatory remarks of a personal nature. Similarly, when reading
a message, be slow to take offense. In general, assume that an individual
had good intentions when posting a message, but the rapidity of the medium,
the lack of visual cues, and other factors may make an otherwise innocent
message seem insulting. Countering with insults on the list is considered
Participants should consider whether their reply if of interest to the
list as a whole or only to the individual making the posting. Do not automatically
use the reply key (which usually responds to the whole list). The best
and most experienced participants will occasionally make this mistake,
which is entirely forgivable.
Avoid posting styled text (messages formatted with html code) to the
list, as many e-mail readers and the digest readers are unable to read
these messages easily.
The Archival Association Leadership List is jointly sponsored by
the Council of State Historical Records Coordinators and the Society of
American Archivists. COSHRC staff manages the list while SAA provides
hosting services. Copies of this document and additional information about
this Listserv are also available on the COSHRC Web site at http://www.coshrc.org/connections/.