September 1, 1995
President Brenda Banks convened the meeting at 7:00 p.m., Friday, September
1, 1995. Present besides Banks were: Vice President Nicholas Burckel, Treasurer
Leon Stout, and Council Members Karen Benedict, Bruce Bruemmer, Susan Davis,
Timothy Ericson, Lori Hefner, Steve Hensen, Thomas Hickerson, Sharon Thibodeau,
and Sharron Uhler. Also present was SAA Executive Director Susan Fox.
Report on Breakfast Meeting with John Carlin
Banks reported on a breakfast meeting with John Carlin. She said the discussion
centered on how SAA and NARA could best work together. Carlin said that he
would identify key NARA staff to facilitate cooperation and that he envisioned
a NARA-sponsored electronic records summit in which SAA could play a prominent
role. Banks said she also extended an invitation for him to attend the winter
Fox reported that following the annual meeting she would promote Debra Mills
from Meetings/Member Services Director to Assistant Executive Director. She
said that this new position recognized Mills strong contributions and that
it would augment Mills current responsibilities with special projects as assigned
by the Executive Director. She also reported her intention to also promote
Bernice Brack from Receptionist to Meetings/Member Services Coordinator.
Next Meeting Date
Banks established the winter Council meeting would take place on a weekend
between January 26 and February 14. She requested Council members to inform
Fox of dates in which they would be unavailable to meet.
Recommendation for Editor of American Archivist
Fox reported on interviews with the candidates for editor of the American
Archivist. While both individuals presented strong credentials, the
selection committee recommended Council appoint Philip Eppard as editor.
The appointment would begin January 1, 1996 through December 31, 1999. Hensen
moved the appointment, Stout seconded. PASSED.
Petition for a Records Management Roundtable
Bruemmer reported that the Joint SAA-ARMA Committee submitted a petition signed
by 98 people to establish a Records Management Roundtable. He noted that the
new roundtable was not intended as a substitute for the Joint SAA-ARMA Committee,
which would continue operations. Bruemmer moved and Benedict seconded the motion
that Council create a Records Management Roundtable. PASSED.
Burckel moved that Council establish an Ad Hoc Appointments Committee to assist
the Vice President with the appointments process, Ericson seconded. PASSED.
Hensen reported on a meeting with Deanna Marcum, president of the Council
of Library Resources (CLR) on the establishment of an encoding standard of
archival description and finding aids in Standard Generalized Markup Language
He said the initiative had the potential as an excellent collaborative project
among SAA, CLR, and NARA, not just for developing application guidelines but,
equally important, to administer the standard. He envisioned SAA working closely
with the Library of Congress to implement the guideline. He also said that
CAIE would set up an Encoded Archival Description Working Group to help further
He said he would draft a proposal to Marcum in which SAA would create and
test an Encoded Archival Description (EAD) Document Type Definition (DTD, an
SGML structural requirement) of finding aids. He said he would submit a draft
proposal and budget to Fox for Executive Committee review soon after the annual
Hickerson reported that the NOTIS Users Roundtable voted to disband. Ericson
reported that CEPD had no objection to him continuing to serve as representative
to the ALA Committee on Accreditation.
At 8:00 pm Davis moved and Ericson seconded the motion to adjourn. PASSED.