Section XI: Official Representatives & Coalitions
A. Guidelines
The SAA President or Council appoints representatives to a number of important
committees and bodies outside of the Society. A complete list, with terms
of appointment, is attached.
Representatives are expected:
to attend all meetings of the committee/body or to inform the appropriate
Council Committee if unable to do so. In that case, the representative
may wish to recommend a substitute to represent SAA, if appropriate. The
substitute appointment must be confirmed by the Council Committee in advance
of the meeting.
to report promptly to the appropriate Council Committee after each meeting.
Ordinarily such reports should be in writing, but an oral report may be
made if circumstances warrant.
to complete an annual report. The appropriate forms will be provided by
the SAA office.
From time to time issues may arise that will have a long-range impact on
SAA policy or a significant portion of the profession, or which SAA will
be asked to take a stand. In such cases, representatives will seek the advice
of the SAA President and/or the Executive Director prior to any anticipated
action on the issue. The President and/or Executive Director may in turn
wish to bring such issues before the Executive Committee or the full Council
for consideration and advice to the representatives.
Approved by Council: June 1988
B. The Role of Representatives
As part of the effort to serve its members, the archival profession, and
users and creators of archival records, the Society of American Archivists
maintains formal communications with a wide variety of groups engaged in
archival, library, research, and other educational work.
Currently, official SAA representatives have been appointed to various organizations,
agencies, and associations. Representatives are appointed to major funding
and policy agencies such as the National Historical Publications and Records
Commission, and the National Coordinating Committee for the Promotion of
History, a leading advocacy group. They also act as official representatives
in relation with professional organizations such as the Organization of American
Historians and the Association of Records Managers and Administrators, and
to groups with a very specific agenda, such as the American Library Association's
Committee on Cataloging: Description and Access. These formal ties play a
critical role in enabling SAA to generate action, to determine policy and
standards, to provide information and counsel on archival matters to kindred
groups, and to keep abreast of developments in fields relevant to the archival
community.
Some SAA representatives are significantly involved in policy decisions.
Others play a lesser role in determining agendas that are primarily involved
in presenting an archival perspective to the matters under consideration.
Representatives are selected for their expertise in the matters and organizations
at hand. They are appointed for terms of varying length by the Vice President/President
Elect usually in the months preceding the SAA annual meeting and assume their
representative assignment at the close of the annual meeting. The SAA Executive
Director serves as an ongoing and/or ex officio representative to
several organizations.
The Council Committee on Task Forces and Representatives assigns one of
its members as a liaison to each of the SAA's official representatives to
keep Council and the representatives mutually informed of matters and issues
under consideration during the time between Council meetings. Representatives
also are advised when to keep in touch with specified SAA committees, sections,
roundtables, task forces, and other representatives whose areas of interest
parallel their own. Representatives submit an annual written report to Council
and also consult with Council when needed before and after meetings of the
organizations to which they represent SAA, particularly when the matters
at hand involve major policy positions and decisions affecting the Society
and the profession.
Approved by Council: June 1988
Revise: January 1991
Academy of Certified Archivists
I. Function and Significance
The Academy of Certified Archivists, founded at the 1989 Annual Meeting
of the Society of American Archivists, is an independent not-for-profit organization
for certifying professional archivists.
II. Number and Length of Appointments
SAA is represented by the Executive Director ex officio on
a continuing basis and by a Council member selected by Council for a two-year
term.
III. Duties
A. The Executive Director is responsible for financial issues.
B. The Council member represents the Society on issues of archival policy,
such as education, publications and standards, in which SAA and ACA have
a mutual interest; and on issues where coordination of efforts is desirable,
such as the work of the nominating committees.
IV. Reporting Procedures
The Council member prepares an annual report to Council in accordance
with established procedures and reports to Council when necessary throughout
the year.
V. Meetings
The SAA Council member meets with ACA at the SAA's Annual Meeting
and at special meetings called by the ACA when appropriate. The Executive Director
may also attend ACA meetings as appropriate.
VI. Related SAA Bodies
A. Committee on Education
B. Archival Educators Roundtable
C. Standards Committee
Approved by Council: September 1991
Advisory Committee
U.S. Department of State, Historical Diplomatic Documentation
I. Function and Significance
The Advisory Committee consists of representatives of historical
and other professional associations who advise the Office of the Historian
of the U.S. Department of State on the preservation, processing, use, and publication
of State Department records. The qualifications method of selection and terms
of service are specified by federal law.
II. Number and Length of Appointments
A single representative is appointed for a three-year term by the
U.S. Secretary of State from a list of three candidates submitted by the SAA
President.
III. Qualifications
A. Each member of the Committee must have a security clearance in order
to review classified materials.
B. No officer or employee of the United States government may be a member
of the Advisory Committee.
IV. Duties
A. Provide advice on the preparation of the Foreign Relations series
published by the U.S. Department of State.
B. Advise on access to Department of State records.
C. Provide counsel on related archival concerns.
V. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
VI. Meetings
The Committee meets at least four times per year in Washington, D.C.
Members may review materials between meetings. All expenses are reimbursed.
VII. Related SAA Bodies
A. Government Records Section
B. Reference, Access and Outreach Section
C. Congressional Papers Roundtable
Approved by Council: January 1991
ALA Committee on Cataloging: Description and ACCESS (CC:DA)
I. Function and Significance
The American Library Association (ALA) Committee on Cataloging: Description
and Access includes representatives from many different organizations. It
reviews possible revisions to Anglo-American Cataloging Rules (AACR) and
to the International Standard Bibliographic Description (ISBD). The
standards embodied in AACR are used in catalog records found in national
data bases and in local catalogs. It is important for the views of archivists
to be represented in deliberations about standards for description and access
promulgated in the library world.
II. Number and Length of Appointments
A single representative is appointed for a two-year term.
III. Duties
A. Solicit and consolidate responses from the archival profession to suggested
AACR rule changes.
B. Provide information to the Committee on the impact of suggested AACR
rule changes on the archival profession.
C. Initiate recommendations for changes suggested by the archival profession.
D. Serve as an ex officio member of SAA's Standards Committee.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The Committee meets twice a year during the ALA's annual meeting
in June and at the ALA's January midwinter meeting.
VI. Related SAA Bodies
A. Standards Committee
B. Description Section
C. Electronic Records Section
D. SAA Representative to the USMARC Advisory Committee (MARBI)
E. Roundtables as appropriate
Approved by Council: February 1991
American Institute for Conservation of Historic and Artistic Works
I. Function and Significance
The American Institute of Conservation of Historic and Artistic Works
describes its purpose to "provide an organization to coordinate and advance
the knowledge and improved methods of conservation needed to protect, preserve,
and maintain the condition and integrity of objects or structures which because
of their history, significance, rarity or workmanship have a commonly accepted
value and importance for the public interest." AIC pursues these goals
through dissemination of technical and professional information, promotion
of standards of practice, and various publications.
II. Number and Length of Appointments
The Executive Director serves as representative.
III. Duties
A. Gather and relay information of mutual interest between the two organizations.
B. Assist in the exploration of areas which may lend themselves to joint
action or other efforts.
C. Inform SAA about the agendas of AIC and its future plans.
D. Participate in the AIC Advisory Council to define conservation issues.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The AIC meets once a year.
VI. Related SAA Bodies
A. Preservation Section
Approved by Council: February 1991
Association of Canadian Archivists (ACA)
I. Function and Significance
The Association of Canadian Archivists (ACA) is the national professional
association for Canadian Archivists that exists to serve the needs of persons
or institutions engaged in the acquisition, care, preservation, and providing
access to archival records for research. It is similar in purpose and structure
to the SAA with elected officers, standing committees, and special interest
groups. The ACA has a membership of approximately 650 paid members. It holds
annual meetings, sponsors workshops, publishes a semi-annual journal entitled Archivaria as
well as an extensive series of occasional papers. Like the SAA, the ACA has
been very active in many archival issues and concerns. The work of Canadian
archivists has been very influential in shaping the response to such issues
as appraisal, descriptive standards and archival education.
II. Number and Length of Appointments
The SAA is represented by a single representative who is appointed
to a two-year term.
III. Duties
A. Attend annual meetings of the ACA in order to keep abreast of ACA initiatives
and concerns.
B. Act as a liaison between the ACA and the SAA and help to ensure that
common interests and concerns are shared with appropriate bodies within each
organization.
C. Promote the message that it is advantageous for the SAA and ACA to work
together to meet common goals.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures. The representative also reports to Council, the
Executive Director, and to other appropriate SAA bodies when needed on other
occasions.
V. Meetings
The Association of Canadian Archivists meets annually in late May
or early June. The location of the ACA meetings varies from province to province
each year, similar to the manner in which SAA Annual Meetings are held in different
parts of the country.
VI. Related SAA Bodies
A. International Archival Affairs Committee
B. International Council on Archives Section on Professional Archival Associations
C. SAA does not provide fiscal support for its representative to attend
ACA annual meetings.
Approved by Council: June 1997
International Council on Archives
I. Function and Significance
The International Council on Archives (ICA) is
a decentralized organization governed by a General Assembly and administered
by an Executive Committee.
Its branches provide archivists with a regional forum in all parts of the
world (except North America); its sections bring together archivists and
archival institutions interested in particular areas of professional interest;
its committees and working groups are engaging the contribution of experts
to the solution of specific problems. The ICA Secretariat serves the administrative
needs of the organization and maintains relations between members and cooperation
with related bodies and other international organizations.
- ICA is the professional organization for the world archival community,
dedicated to promoting the preservation, development, and use of the world's
archival
heritage.
- It brings together national archive administrations, professional
associations of archivists, regional and local archives and archives
of other organizations
as well as individual archivists.
- ICA has more than members in over 170 countries
and territories, making it truly international.
- It is a non-governmental organization, which means that
it maintains an independence from the political process and that its
members include public and private
archive institutions and individuals.
- ICA works closely with inter-governmental
organizations such as UNESCO and the Council of Europe. It also has
strong links with other non-governmental
organizations.
II. Number and Length of Appointments
By specific delegation of SAA Council,
the SAA President serves as the representative to ICA. The President will
work closely with the SAA representative to ICA's
Section on Professional Archival Associations.
III. Duties
A. Convey SAA policies and practices regarding archival theory and
practice to the international audience represented by ICA.
B. Identify areas for joint
action between SAA and ICA.
C. Speak at the General
Assembly on behalf of American archivists, and submit proposals or communications
in writing to the General Assembly through the
ICA’s Secretary General.
D. Vote on behalf of SAA at the General Assembly
meeting as per the regulations of the ICA Constitution and Bylaws.
IV. Reporting Procedures
The President reports to Council on ICA activities
as part of the President’s
report at each Council meeting.
V. Meetings
The General Assembly of ICA meets once every four years in the spring.
In the interval between meetings of the General Assembly, an annual Delegates
Meeting
is held to consider business relating to the management and activities of
ICA, to approve the budget and to assess dues in accordance with the criteria
established
by the General Assembly.
VI. Related SAA Bodies
A. ICA/SPA Representative
B. Roundtable on International Affairs
Approved by Council: May 2003
International Council on Archives/Section on Professional Archival Associations
(ICA/SPA)
I. Function and Significance
The Section on Professional Archival Associations of the International
Council on Archives exists to promote co-operation between professional archival
associations; to promote co-operative activities within professional communities;
to gather, disseminate and exchange information about the activities of archival
associations; to contribute to the creation and development of professional
archival associations; to strengthen and promote the relationship between experienced
archivists and younger colleagues; to strengthen and promote professionalism
in archival work, including the dissemination of the Code of Ethics; to represent
professional associations and strengthen their involvement in the work of ICA.
II. Number and Length of Appointments
SAA is represented by a single representative appointed by the
SAA president for a four-year term that is renewable if the president sees
fit. In order to facilitate the possibility of the election of the SAA’s
representative to the Executive Committee of ICA/SPA, the term of appointment
runs through the ICA meeting of the final year of appointment. It is desirable
that the appointed representative be fluent in French as well as in English.
III. Duties
A. Reflect SAA policies and practices vis-a-vis other professional associations
regarding archival theory and practice.
B. Gain support for joint action on
questions of interest to professional associations.
C. Recommend actions
which SAA may endorse or pursue in the international arena.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
ICA/SPA's general assembly meets annually, usually in European locations
in conjunction with the ICA round table. The Steering Committee of ICA/SPA
meets once a year in the spring. It is to be hoped that ICA/SPA will elect
the SAA Representative to the Steering Committee.
VI. Related SAA Bodies
A. SAA President (as the SAA Representative to the ICA)
B. Roundtable on
International Affairs
Approved by Council: May 2003
Joint Committee on Archives and Library Relationships
I. Function and Significance
The American Library Association (ALA) is the world's largest professional
organization of its kind and is concerned with every aspect of library work.
Numerous archives are situated in library settings and many archivists report
to supervisors who are librarians. The collecting, conservation, research,
cataloguing, access, and other aspects of both professions are closely related
in many ways. Similarly, the education of professionals in both fields is of
common interest.
II. Number and Length of Appointments
The SAA appoints five representatives to the Committee, one of whom
serves as Co-Chair of the Committee. Appointments are for two-year terms, with
two or three of the SAA representatives rotating off the Committee each year.
III. Duties
A. Foster and develop ways and means of closer cooperation between ALA and
SAA.
B. Undertake such activities that may be assigned to the Committee by either
or both SAA and ALA.
C. Initiate programs of a relevant and timely nature at annual meetings
of either or both SAA and ALA.
D. Encourage the establishment of common standards.
E. Refer matters of concern to appropriate units of either SAA or ALA.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The Committee meets three times a year, at the annual and mid-winter
meetings of ALA and at the SAA annual meeting.
VI. Related SAA Bodies
None.
Approved by Council: February 1991
Joint ARMA and SAA Committee on Archives and Records Management
I. Function and Significance
The Association of Records Managers and Administrators (ARMA) is
the leading professional association in the field of records and information
management. ARMA promotes and advances the improvement of records and information
management and related fields trhough study, education, and research. The Joint
Committee seeks to foster and develop ways and means of achieving closer cooperation
between the two professions to facilitate increased knowledge of and involvement
in records management issues, to encourage mutual understanding among archivists
and records managers, and to involve SAA and ARMA in joint projects and/or
initiatives involving program and other educational offerings, training and
certification, and publications.
II. Number and Length of Appointments
The SAA is represented by the Executive Director on an ex officio continuing
basis and by three appointed representatives who serve for a term of three
years. The outgoing Chair of the SAA Records Management Roundtable and the
outgoing Chair of the ARMA Archives ISG both shall serve for one year.
III. Duties
A. Engage in a mutual exchanges of information about matters of concern
to both organizations.
B. Provide advice on the establishment of the agenda for the Committee.
IV. Reporting Procedures
The representative prepares an annual report in accordance with established
procedures and reports to Council when needed on other occasions.
V. Meetings
The Committee meets once a year, alternately during the annual meetings
of the respective organizations.
VI. Related SAA Bodies
A. Committee on Education
B. Business Archives Section
C. Government Records Section
D. Archival Education Roundtable
E. Standards Committee
Approved by Council: February 1991
National Afro-American Museum and Cultural Center Planning Council
I. Function and Significance
Administered by the Ohio Historical Society, the Center is a cooperative
venture between the Federal Government and the State of Ohio. The Center was
established to encourage an understanding and appreciation of African-American
history through collecting, preserving, exhibiting, and interpreting African
American material culture. The Center sponsors and produces educational programs
and museum displays and provides research opportunities in its Archives/Library
Center.
II. Number and Length of Appointments
The SAA is represented by a single representative whose term of appointement
is coincident with the term of the incumbent Governor of Ohio at the time of
the appointment. The representative is appointed by the Governor of Ohio from
a list of names submitted by the SAA President. It is preferable that the representative
be a resident of Ohio.
III. Duties
A. Provide professional direction in the area of archival/manuscript administration.
B. Give advice and counsel regarding the Center's Library/Archives.
C. Review various programs, fundraising, and administrative concerns of
the Center.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The Planning Council of the Center meets four times a year.
VI. Related SAA Bodies
A. Archivists and Archives of Color
Approved by Council: February 1991
National Coalition for History (NCH)
I. Function and Significance
The National Coalition for History (NCH) is comprised of about 64
member organizations and exists "to serve as a central educational/advocacy
outreach office for history and archives … it seeks to encourage study
and appreciation of history and archives by serving as a clearinghouse of information
to, and encouraging cooperation between the historical and archival professions
and their partners. The NCH promotes the interest in history and archives on
the state and federal levels, with special attention given to the funding and
welfare of public agencies with history or archival programs and policies,
regulations, agency directives, and programs that affect historical and archival
interests.
II. Number and Length of Appointments
SAA is represented by a member appointed by the vice president/president
elect to serve a three year term which may or may not be renewed.
III. Duties
A. Present an archival perspective and agenda items to the Policy Board
of the Committee (SAA is a member of the Policy Board by virtue of the dollar
amount of its annual contribution to the NCH).
B. Participate in at least one of the two NCH meetings.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The NCH meets twice a year at the annual meetings of the American
Historical Association and the Organization of American Historians.
VI. Related SAA Bodies
A. Government Records Section
B. Manuscript Repositories Section
C. Reference, Access, and Outreach Section
D. Congressional Papers Roundtable
E. SAA Representative to NHPRC
Approved by Council: February 2003
National Historical Publications and Records Commission (NHRPC)
I. Function and Significance
Through its grant programs, the National Historical Publications
and Records Commission (NHPRC) is one of the major funding sources for a wide
variety of projects through its two programs of support for historical publications
and preservation and use of historical records. NHPRC recommends the expenditure
of appropriated or donated funds for the collecting, describing, preserving,
compiling, and publishing of documentary sources significant to the history
of the United States, and for Institutes, training and educational programs
and fellowships related to those activities. It also disseminates information
about documentary sources through guides, directories, and other technical
publications. Because NHPRC is one of the chief grant funders to the archival
community, SAA's representative carries great responsibility to voice the concerns
of archives and archivists.
II. Number and Length of Appointments
Under federal statutes, SAA is represented by a single representative chosen
for one four-year term by SAA Council upon recommendation by the SAA President.
Commission members are subject to federal conflict of interest regulations
as well as specific guidelines adopted by the Commission.
III. Duties
A. Report the best interests of the archival community to the Commission.
B. Report to Council after each NHPRC meeting on the discussions and decisions
thereof.
C. Seek advice from Council on issues to be placed on the agenda for consideration
at future NHPRC meetings.
D. Participate, when possible, in the various committees of NHPRC as a way
of furthering
the archival agenda, particularly among those commission members who are
not familiar with archives.
IV. Reporting Procedures
The representative prepares an annual report and a three-year plan
to Council in accordance with established procedures and reports to Council
when needed on other occasions.
V. Meetings
NHPRC meets three times a year in Washington, D.C., at the National
Archives. All of the expenses of the representative are paid by the Commission.
VI. Related SAA Bodies
A. SAA representative to the National Coordinating Committee for the Promotion
of History.
Approved by Council: February 1991
National Information Standards Organization (NISO)
I. Function and Significance
The National Information Standards Organization (NISO) develops and
promotes consensus-approved standards used in library services, publishing,
and other information-related industries. NISO standards are American National
Standards that address the communication needs of its membership in areas such
as information retrieval, preservation of materials, information transfer,
forms and records, identification systems, publication formats, and equipment
and supplies. NISO standards are developed through voluntary committees where
most of the research, discussion, and drafting takes place. Once the standard
has been drafted, voting members review and approve or reject it. NISO's membership
includes professional associations, libraries, publishers, corporations, and
state and federal organizations. Many of the standards developed, approved
and promulgated by NISO affect the way in which information about and in archival
records is preserved and accessed. It is critical that archivists' views be
represented in deliberations that ultimately affect our most basic professional
practices.
II. Number and Length of Appointments
One representative and one alternate, serving staggering two-year
terms; the appointee serves one year as alternate and becomes the representative
in the second year. Because of the volume and variety of standards with which
NISO deals, it is important for one representative to have expertise in descriptive
standards and the other in preservation standards, including imaging technologies.
III. Duties
A. Circulate proposed standards to SAA members with appropriate expertise;
gather and compile comments from membership; cast SAA's vote for proposed
standard.
B. Coordinate activities with standards coordinator at NARA and with those
of other concerned bodies within SAA.
C. Inform the SAA membership (through the Standards Committee and through
articles in Archival Outlook) of draft NISO standards coming up for
vote and of the formation of committees or working groups to revise or develop
new standards. Encourage SAA membership to become involved in standards work.
D. Represent archival interests at NISO annual meeting and in discussions
relating to development and composition of committees to work on standards.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
NISO holds a major annual meeting in various locations. Other meetings
of working groups and committees are held as needed; the NISO representative,
alternate, or other SAA members may be involved on one or more standards development
committees.
VI. Related SAA Bodies
A. Standards Committee
B. Preservation Section
C. Description Section
D. Electronic Records Section
E. Joint Committee on Libraries and Archives
F. SAA Representative to AIIM
Approved by Council: January 1993
National Institute for the Conservation of Cultural Property (NIC)
I. Function and Significance
The Institute serves as a national forum for conservation and preservation
activities in the United States. It provides leadership and coordination in
national efforts to promote and facilitate the conservation and preservation
of the nation's patrimony, which includes both cultural property, architecture
and natural history specimens in both public and private collections. The Institute
assists the efforts of its diverse membership and provides coordination in
identifying needs and issues, in formulating strategies and solutions, and
in initiating programs and projects to insure the conservation of the nation's
patrimony.
II. Number and Length of Appointments
SAA is represented by the Executive Director.
III. Duties
A. Monitor NIC projects and report back to Council.
B. Promote awareness of issues of archival preservation concerns in conjunction
with the Outreach Committee of SAA's Preservation Section.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The NIC meets once a year in Washington, D.C.
VI. Related SAA Bodies
A. Preservation Section
B. Representative to the American Institute of Conservation of Historic
Works
Approved by Council: February 1991
USMARC Advisory Board - ALA (MARBI)
I. Function and Significance
The USMARC Advisory Board provides input to the Library of Congress Network
Development Office regarding a wide range of issues relating to revisions
to and expansions of the MARC format.
This format is the standard adopted by SAA for the electronic communication
of descriptions of archival materials. The profession's interests must be
represented during discussions to ensure that the special needs of archival
description can be accommodated in this standard format.
II. Number and Length of Appointments
A single representative is appointed for a term of one year, which
may be renewed.
III. Duties
A. Provides information to the Advisory Board through comments on the listserv
and reports, and through comments and straw votes at meetings. The liaison
is not eligible to participate in votes of MARBI, which is an ALA committee.
B. Solicits and consolidates responses from the archival profession suggesting
changes to the USMARC format.
C. Initiates recommended changes to the USMARC format suggested by the archival
profession and proposes possible changes to the profession among archivists.
D. Serves ex officio to the SAA Standards Committee.
IV. Meetings
The Board meets with ALA MARBI at both the annual and the mid-winter
ALA meetings and solicits input through the USMARC-L listserv. If the liaison
is not able to attend a meeting, a substitute may be appointed with the prior
approval of the Standards Committee.
V. Reporting
The liaison should prepare for Council and the Standards Committee
a report after each meeting and an annual summary report describing the Board's
activities and the liaison contribution. Council or the Standards Committee
may ask the liaison for additional reports.
Approved by Council: June 1993
I. Function and Significance
The Coalition for Networked Information was founded in March 1990 to help
realize the promise of high performance networks and computers for the advancement
of scholarship and the enrichment of intellectual productivity. The Coalition
is a partnership of the Association of Research Libraries (ARL) and EDUCAUSE.
The Coalition pursues its mission with the assistance of a task force of
two hundred institutions and organizations that provides focus and resources
which are crucial to the ability of the Coalition to articulate and explore
shared visions of how information management must change to meet the social
and economic challenges of the 21st century. Members of the Coalition
Task Force include higher education institutions, publishers, network service
providers, computer hardware, software, and systems companies, library networks
and organizations, and public and state libraries.
II. Number and Length of Appointments
The Executive Director serves as SAA representative.
III. Duties
A. Monitor CNI activities and report back to Council.
B. Promote awareness of archival issues within the Coalition Task Force.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
The Task Force meets twice a year, once in Washington, D.C. and once
in another area of the country.
VI. Related SAA Bodies
A. College & University Archives Section
B. Description Section
C. Electronic Records Section
D. Preservation Section
E. Reference, Access, and Outreach Section
F. Visual Materials Section
G. EAD Roundtable
H. Visual Materials Cataloging and Access Roundtable
Approved by Council: September 1998
I. Function and Significance
The National Initiative for a Networked Cultural Heritage (NINCH)
is a diverse coalition of 66 educational institutions and cultural organizations
dedicated to ensuring the greatest participation of all parts of the cultural
community in the digital environment. The Initiative began in 1993 as a collaborative
project of the American Council of Learned Societies (ACLS), the Coalition
for Networked Information (CNI), and the Getty Art History Information Program
(AHIP).
II. Number and Length of Appointments
SAA is represented by the Executive Director on an ongoing basis.
III. Duties
A. Monitor NINCH projects and report back to Council regarding them.
B. Promote awareness of archival issues and concerns with the Initiative.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
NINCH meets at various times throughout the year.
VI. Related SAA Bodies
A. College & University Archives Section
B. Description Section
C. Electronic Records Section
D. Museum Archives Section
E. Preservation Section
F. Reference Access & Outreach Section
G. Visual Material Section
H. Art & Architectural Thesaurus Roundtable
I. EAD Roundtable
J. Performing Arts Roundtable
K. Recorded Sound Roundtable
L. Visual Materials Cataloging & Access Roundtable
Approved by Council: September 1998
I. Function and Significance
The 42 member Digital Future Coalition (DFC) is committed to preserving
the time-tested balance between the rights of owners of intellectual property
and the traditional use privileges of the public. Createdin 1995, the DFC is
a unique collaboration of many of the nation's leading non-profit educational,
scholarly, library and consumer groups, together with major commercial trade
associations representing leaders in the consumer electronics, telecommunications,
computer and network access industries. Thus, the DFC membership represents
both the owners and the users of intellectual property.
II. Number and Length of Appointments
The Executive Director represents the Society on an ongoing basis.
III. Duties
A. Monitor DFC activities and report back to Council regarding them.
B. Promote awareness of archival issues and concerns with the DFC.
IV. Reporting Procedures
The representative prepares an annual report to Council in accordance
with established procedures and reports to Council when needed on other occasions.
V. Meetings
DFC meets in Washington, D.C. at various times throughout the year.
VI. Related SAA Bodies
A. College & University Archives Section
B. Description Section
C. Electronic Records Section
D. Museum Archives Section
E. Preservation Section
F. Reference Access & Outreach Section
G. Visual Material Section
H. Art & Architectural Thesaurus Roundtable
I. EAD Roundtable
J. Performing Arts Roundtable
K. Recorded Sound Roundtable
L. Visual Materials Cataloging & Access Roundtable
Approved by Council: September 1998
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