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Membership Committee
I. Purpose
The Membership Committee cooperates with the SAA executive director , staff, and Council to provide the highest quality services to the archivists and archives in the organization’s membership and to ensure their long-term retention in SAA through the delivery of these services.
II. Committee
Selection, Size, and Length of Terms
The Membership Committee shall be composed of one representative from each key contact district ; three additional representatives to coordinate SAA’s mentoring, membership diversity (in conjunction with the Diversity Committee), and career development initiatives; a vice chair/chair-elect (hereafter referred to as the vice chair) to manage SAA’s Key Contact Program; and a chair. Standing sub-committees shall be appointed as needed.
The composition of the committee is intended to represent as broadly as possible both those constituencies that are well-represented and those that are underrepresented in the society’s membership. The committee chair submits recommendations of prospective committee members to the SAA vice president/president-elect for consideration. The committee as a whole recommends to SAA’s vice president/president-elect for consideration the name of an individual from the committee to serve as its next vice chair. The vice chair will serve a one-year term, followed by a one-year term as chair.
Terms of district representatives shall be three years. Committee members’ appointments are made on a staggered basis to assure that the terms of three to four members expire each year. A selection of initial committee appointees may serve shorter terms. Terms of the representatives for mentoring, diversity, and career development shall be two years. The chair, vice chair, and new district representatives shall assume their committee responsibilities at the close of the annual meeting in the year in which they are appointed.
III. Reporting
Procedures
The Membership Committee chair and vice chair must submit an annual report to Council by December 31. The committee works closely with the SAA executive director and staff throughout the year as needed.
IV. Duties
and Responsibilities
The Membership Committee is responsible for the following:
- Membership Service. Identifying the needs of members and recommending the development of services to meet those needs.
- Increasing Membership. Recommending means for increasing SAA's membership base, especially among underrepresented groups including, but not limited to, African-Americans, Latinos, Native Americans, and Asian/Pacific-Americans.
- Keeping Membership Informed. Recommending to the SAA executive director, Council, and other SAA committees and related associations ways to make prospective and current members aware of the resources, services, and membership benefits of SAA.
- Welcoming New Members. Recommending ways to acknowledge new members and to encourage participation in SAA activities.
- Identifying Nonmember Needs and Perceptions. Gathering information on and analyzing non-members’ needs and perceptions of SAA. Recommending ways to meet these needs to attract non-members to join SAA
V. Meetings
The Membership Committee meets at least once during the annual meeting and at other times, if necessary.
Approved by
Council: January 1988
Revised: June 1992, June 1997, September 2004
For more information about the Membership Committee and
the Key Contact Program, please visit the Membership
Committee Home Page.
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