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Appointments Committee
I. Purpose
The Appointments
Committee assists the vice-president/president-elect with the appointment process
by identifying a pool of potential candidates for appointed positions to committees,
boards, tasks forces and official SAA representatives. The Committee provides
a means to expand the pool of potential candidates by providing a mechanism
for self-nomination of members who wish to be considered for appointments and
consulting with current chairs for possible candidates. The Committee surveys
the overall list of current and potential appointments to achieve quality, balance,
and diversity of appointees both overall and within each unit. At the same time,
the committee maintains an openness to appointing new people, especially through
the intern program.
II. Committee
Selection, Size, and Length of Term
The committee
consists of three to six members (including the chair) appointed by the newly
elected SAA vice president prior to the annual meeting at which s/he takes office.
The committee chair and members serve for one year to assist in the appointment
process. The chair from the previous year serves as an ex officio member. Membership
should reflect the diverse groups represented within SAA.
III. Reporting
Procedures
The committee
chair prepares a list of possible candidates for each committee, task force,
board or representation to enable the vice president to select nominees for
the various posts. The chair consults with the vice president as s/he works
through the list, extending offers of appointment to these individuals. After
the vice president receives the acceptances, the chair prepares a final list
of committee members for presentation at the first Council meeting at the Annual
meeting.
IV. Duties
and Responsibilities
The Appointment
Committee is responsible for the following:
- Requesting
self nominations by members and attendees at the Annual Meeting to give members
a chance to express interest in serving on a committee, task force, board
or as a representative.
- Preparing
announcements for Archival Outlook and possibly other newsletters as well
as archives list serve or other electronic channels to encourage the SAA members
to submit their names for consideration for committees on which they are interested
in serving.
- Canvassing
current chairs, representatives, councillors, officers, sections and roundtables
for suggestions.
- Preparing
recommendations for appointments to be forwarded to the vice president.
- Following
the annual meeting at which the chair completes his/her service, he/she will
transfer files as appropriate to te next year's chair and SAA archives.
- The Appointments
Committee chair will remain available to serve in an advisory role to the
President to assist with filling vacancies or appointing new groups that arise
during the President's term.
Approved by
Council: June 1998
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