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Society of
American Archivists

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2008 Candidate Statements

 

Candidate for Vice President / President-Elect

FYNNETTE EATON

Eaton

Professional Experience: Consultant,  Eaton Consulting, 2007–. Change Management Officer, Electronic Records Archives Program (ERA), National Archives and Records Administration (NARA), July 2002–January 2007. Director, Technical Services Division, Smithsonian Institution Archives, May 1997–2002.  Branch Chief, Technical Services Branch, Center for Electronic Records, NARA, 1990–May, 1997.  Asst. Branch Chief, Archival Services Branch, Center for Electronic Records, NARA, 1988–89   Archivist, Machine-readable Branch, NARA, 1986–1988. Archivist, Documentation Standards Staff, NARA, 1984–1986.  Archivist, Office of Presidential Libraries, NARA, 1977–1984.  Archives Technician, Archives of American Art, Smithsonian Institution 1976–1977.

Education: Advanced Management Program, Information Resources Management College, National Defense University, Washington, D.C., January–April, 1997. MA, British History, University of Maryland, 1976.  BA, History, University of Maryland, 1971.  

Professional Activities: SAA, 1979–. News Notes co-editor, American Archivist, 1980–1986. Steering Committee, Government Section 1983–1985. Vice Chair, Aural and Graphics Section 1984–1986. Program Committees, 1987, 1991, 1993, and co-chair 1994. Committee on Automated Records and Techniques 1989–1995, co-chair 1992–1994. 1995 Nominating Committee, chair. Selected as a SAA Fellow, 1995.  Council, 1997–2000. Received 1997 Posner Award for the special issue of the American Archivist  featuring case studies on electronic records issues for archives. SAA representative to the National Historical Publications and Records Commission, 2001–2002. SAA Treasurer 2003–2006. Contributed a chapter on electronic records for Museum Archives: An Introduction, published by SAA, 2004.  Mid-Atlantic Regional Archives Conference (MARAC): Custer Committee 1985–1988. 1987 Program Committee. Fall 1990 Local Arrangements Committee. District of Columbia Representative, 1992–1994.  Chair, 1995–1997. Development Committee, 2003–2006.  Finance Committee, 2003–2006.

Question posed by Nominating Committee

SAA needs to build on its strengths to ensure that our mission is fully realized.  I want the American public to recognize the benefits we provide to society at large.  SAA has made enormous strides in the last five years, but we need to do more. We can not do it alone. By aligning ourselves with individuals, with the regional archival associations, and with organizations in related fields, both here and abroad, we can share experiences, learn from others, and accomplish more.  We must identify those we need to work with, determine what needs that we have in common and work together in those specific areas.

I would use our three identified priorities:  public awareness/advocacy, diversity, and technology, to define projects upon which we should focus.  The Council of State Archivists provides an excellent example of developing new partnerships with its $2.6 million award from the Federal Emergency Management Agency to better serve the American public and increase archives’ visibility.  SAA’s sponsorship of MayDay is another example.   In addition, we must be actively involved in advocacy when the issues touch our core values.  We are a small organization, but we have a very important message to convey.  Archives Month is a good step in that direction. 

Building upon AACR’s work on establishing the Harold T. Pinkett Minority Student Award to increase the diversity of our profession, we could look to other initiatives, such as the American Library Association’s Spectrum Scholarship Program, to see if there are ideas we can use in broadening a scholarship program.  And we need to find ways to increase interest in our profession in junior and senior high school students.

My personal experience in technology provides an excellent example of how working with others can greatly increase our accomplishments and our reach.  The Electronic Records Archives Program produced benefits for archivists and computer scientists by identifying research topics that were of common interest. Through NARA’s participation in research projects funded by the National Science Foundation, and  by working with international researchers, the archival community is much closer to realizing a system that will preserve all types of electronic records.

Only by working closely with other groups, communicating clearly and sharing common goals, can SAA achieve the larger mission we seek.


Candidate for Vice President / President-Elect

PETER GOTTLIEB

Gottlieb

Professional Experience: State Archivist and Director, Library and Archives Division, Wisconsin Historical Society, 2000–present; State Archivist and Administrator, Archives Division, Wisconsin Historical Society, 1991–1999; Head, Historical Collections and Labor Archives, Penn State University, 1983–1990; Associate Curator, West Virginia Collection, West Virginia University Library, 1977–1983.

Education: PhD, University of Pittsburgh, 1977; MA, University of Pittsburgh, 1974; BA  (Honors), University of Wisconsin, 1971; Institute on Advanced Archival Administration, University of Pittsburgh School of Library and Information Science, 1991, 1992, 1994, 1996, 1997.

Professional Activities: SAA and other National Organizations: SAA Council , 2005–2007 (Executive Committee, 2006–2007); Chair, American Archives Month Task Force, 2006–present; SAA Working Group, A*Census Project, 2003–present; SAA Awards Committee, 1997–1999; Chair, SAA Theme Collections Section, 1984–1985; Council of State Historical Records Coordinators Steering Committee, 1999–2002 (Chair, 2001–2002). Regional Associations:Midwest Archives Conference, Council, 2001–2004; Editorial Board, 1996–1999. Boards, Commissions, Councils: Deputy Coordinator and Member, Wisconsin Historical Records Advisory Board, 1991–present; Wisconsin Public Records Board, 1991–present (Chair, 2004–present); Coordinator, Institute on Advanced Archives Administration, University of Pittsburgh, 1996–1997; Archives Advisory Committee, Pennsylvania Historical and Museum Commission, 1986–1991.

Publications: Partnerships for Preserving Wisconsin History (with Helmut Knies) (Madison: Wisconsin Historical Records Advisory Board, 1996); “Wisconsin’s Electronic Records Work, 1979–1993: A Once and Future Program” in Electronic Records Management Program Strategies, Margaret Hedstrom, ed. (Archives and Museum Informatics, 1993); Making Their Own Way: Southern Blacks’ Migration to Pittsburgh, 1916–1930 (University of Illinois Press, 1987); “The Historical Collections and Labor Archives, Pattee Library, Penn State University” (with Diana Shenk), Labor History 31 (Winter–Spring, 1990); eight additional articles and numerous reviews in history journals.

Other: Adjunct Associate Professor, School of Library and Information Studies, University of Wisconsin-Madison, 1995–present; Book Review Editor, Pennsylvania History, 1987–1990; Project Director, Wisconsin Historical Records Advisory Board State-wide Strategic Planning Projects, 1995–1996 and 2005–2006; Project Director, National Historical Publications and Records Commission, Archives Administration Fellowship, 1992–1993

Question posed by Nominating Committee

I believe that SAA can lead the entire archives profession in advocating vital issues like access to historical records, improved funding for archival programs, and development and adoption of professional standards—issues that affect SAA’s members and all archivists. Five years ago SAA had around 3,600 members; today we have more than 5,000. Thanks to the hard work of staff, officers, and many members, we now offer more learning programs, publications, and professional networking opportunities by far than we did even a few years ago. Our progress has set the stage for a stronger advocacy role. For this role SAA needs to forge closer ties to the two other national archival associations—the Council of State Archivists (CoSA) and the National Association of Government Archivists and Records Administrators (NAGARA)—and better coordinate its work with the regional archival associations. The 2006 joint national conference with CoSA and NAGARA was a great step in the right direction, and further efforts toward an alliance of our three organizations can enable us to speak with one voice about common concerns. I would approach the leaders of these organizations as well as the regional associations to discuss a national archival agenda that we could push with our combined resources and expertise.  Working together, we could bolster our Congressional lobbying efforts, both through our current connection to the National Coalition for History and through participation in broader groups like the National Humanities Alliance. SAA’s growing numbers and preeminent position in the archives field give us these opportunities to advocate for our members and the profession, and we should embrace them.



Candidates for Council

Pam Hackbart-Dean

Sara S. “SUE” Hodson

Tom Hyry

Rosalye Settles

Diana L. Shenk

Rob Spindler



Candidate for Council

PAM HACKBART-DEAN

Professional Experience: Director, Special Collections Research Center, Southern Illinois University Carbondale, since 2006.  Head, Special Collections Department, 2003-2006 and Archivist/Director, Southern Labor Archives, 2000–2003, Georgia State University.  Assistant Department Head/Archivist, 1997–2000 and Processing Archivist 1990–1997, Richard B. Russell Library for Political Research and Studies, University of Georgia.  NHRPC Project Archivist, National Recreation and Park Association, 1988–1990. 

Education: Master of Arts, History, and Certificate in Public History and Archival Management, University of Connecticut, 1987.  BA, History, Hendrix College, 1986.  

Professional Activities: SAA, 1988–. Member of the Committee on Education, 2003–, Chair, 2005–2006. Vice Chair 2004–2005.  Workshop co-instructor of Arrangement and Description of Manuscript Collections, since 2006.  Member of the Preservation Section Leadership, 1996–2001 and Chair, 1999–2000. Member of the Congressional Papers Roundtable Leadership, 1996–2001, and Chair, 1999–2000. Chair of the Labor Archives Roundtable, 2002–2003.  Member of the Manuscript Repository Section Leadership, 1997–1999 and Chair, 2003–2004.  Member of the Oral History Section Leadership, 2001–2005, and Chair, 2004–2005. Member of the 2002 Annual Program Committee.  American Library Association, 2006-. Rare Book and Manuscripts (RBMS), a component of ACRL, 2006–.  Society of Georgia Archivists, 1990–. President, 1997; Member of the Executive Board, 1993–2000. Newsletter editor, 1994–1995. Book Review editor, Provenance, 1999–2001. Member of the Editorial Board, Provenance, 2006–present.  Midwest Archives Conference, 2006–. Member of the 2008 Annual Program Committee. Academy of Certified Archivists, 1992–.   Member of the Exam Development Committee, 2002–2004.  Member of the Outreach Committee, 1997–1999.

Publications/Presentations: Seventeen articles and six reviews. More than twenty presentations at state, regional, and national conferences on topics including the outreach, labor history, arrangement and description techniques, preservation planning, preservation of electronic records, and disaster planning.   

Question posed by Nominating Committee

I believe open communication is the foundation to identify and advocate member needs.  If we do not understand our members’ needs we cannot hope to eliminate their frustrations at seeing these needs go unfulfilled. Communication is only possible by talking to individuals, section and roundtable leadership, student groups, committees, and SAA staff. By utilizing modern communication techniques such as email and webinars, in addition to the tried and true methods of using the telephone, attending committee/section/roundtable discussions, as well as related meetings, the needs of our members need never be more than a click away. One huge advantage to using email is the time it allows one to think a problem through rather than have to immediately have an answer to a potential problem, thus insuring a more permanent solution. 

A method of communication I would use to reach the maximum number of members would be to conduct surveys on specific issues as they might arise. Once again modern techniques have helped us out by proving web based communication tools, such as Survey Monkey, which makes it easy to create and analyze mass surveys in a timely manner. 

To keep abreast of the latest issues related to our profession, I would be in continual communication with allied professional groups, such as ALA, ARMA, NAGARA and CoSA to name a few, to ascertain their approaches to advocacy and assessment. It is imperative to work with our colleagues on issues that affects us all, such as funding issues and legislation.

Identifying and advocating the important issues and needs of the members of SAA will be my primary responsibility as your council member. Communication is the underpinning for doing all of this. 

Being an active and engaged member of SAA has been one of the most fulfilling parts of my professional life. I would welcome the opportunity to extend this commitment as your member of the SAA Council.


Candidate for Council

SARA S. “SUE” HODSON

Professional Experience: Curator of Literary Manuscripts, The Huntington Library, San Marino, CA, since 1979.  Responsible for all aspects of British and American literary manuscript collections, from the Renaissance to the present, including overseeing acquisitions, reference, and processing, and curating major exhibitions.  Intern, rare book cataloging, William Andrews Clark Library, 1978.

Adjunct Instructor, Claremont Graduate School, 1994;  faculty, Western Archives Institute, 1994-96, 2000-02, 2006-08;  faculty, Huntington Graduate Seminar in Late Medieval and Renaissance Paleography, 2000-08.

Education:  BA (with Honors), 1971, and MA in English, 1977, both at Whittier College;  MLS with Specialization in Rare Books and Manuscripts, UCLA, 1979.

Honors: Fellow, Society of American Archivists, 2004; Service Recognition Award, Jack London Foundation, 2001; Lincoln College (Oxford) Research Fellowship, 1999; Lifetime Achievement Award, Society of California Archivists, 1996; Beta Phi Mu, 1979.

Professional Affiliations: SAA: Member since 1977; Leland Award Committee, 2003–2005; Host Committee Co-chair, 2002–2003; Publications Board, 1998–2004 (Chair, 2000–2001); Task Force on the Annual Meeting, 1997–1999; Program Committee, 1994; Privacy & Confidentiality Roundtable, founding member, Chair, 1996–1998, vice chair, 1994–1996;  Manuscript Repositories Section, Chair, 1994–1995, vice chair, 1993–1994, Steering Committee, 1989–1991; Membership Committee, 1993–1996.  Society of California Archivists:  Member since 1977; Development Committee Chair, 1996–2005; Awards Committee, 1992–1994; President, 1991–1992; Vice President, 1990–1991; Treasurer, 1986–1988; multiple program committees, task forces, and host committees; Academy of Certified Archivists: Nominating Committee, 1993.  American Library Association, Rare Books and Manuscript Section, member since 1981.  American Literature Associatiom: Member since 1991.  Western Literature Association: Member since 1997. Jack London Society: Member since 1992; Advisory Board, 1998– ; President, 2004–2006. Wallace Stevens Society: Member since 2005.  Mayme A. Clayton Library: Executive Committee, 2004–.

Presentations: About 40 papers on archival and literary subjects, especially topics relating to privacy and ethical issues in personal paper collections, for groups including SAA, SCA, RBMS (of ALA), California Library Association, Web-wise conference (Getty/OCLC), UCLA School of Information Science, the American Literature Association, Western Literature Association, Jack London Society, and T.E. Lawrence Society.  Multiple invited lectures throughout the U.S. and in Nevers. France.

Publications: A dozen articles on archival topics, especially privacy, and on literary subjects in The American Archivist, Rare Books & Manuscripts Librarianship, California History, Dictionary of Literary Biography, First Monday (www.firstmonday.org), the Christopher Isherwood Review, and The Huntington Library Quarterly.  Most recent essay, “In Secret Kept, in Silence Sealed:  Privacy in the Papers of Authors and Celebrities,” appears in Privacy and Confidentiality Perspectives (SAA, 2005).  Most recent book, Jack London:  One Hundred Years a Writer (with Jeanne Reesman, 2002).  Current book project, also with Reesman, Jack London, Photographer, forthcoming in 2009, University of Georgia Press.

Question posed by Nominating Committee

Communication among an organization’s members, and between the membership and leaders, is crucial to the organization’s success.  SAA members, no matter what niche of the archival enterprise they occupy, know what they need from their professional association, and it is incumbent upon the leadership to be aware of and to meet those needs.  In a group as large and varied as SAA, this is a challenge, to say the least, and it would be impossible for a council member to be in direct communication with an entire membership.  However, one of the best mechanisms for furthering communication is the each council member’s responsibility to serve as liaison for several sections and roundtables.  These are the groups within SAA in which members have the most direct dialog with others sharing similar interests and concerns.  They offer an environment in which members can meet in small arenas, share their thoughts and brain-storm ideas for everything from session proposals, to publication suggestions, to recommendations for council action.  Surveys of the SAA membership show again and again that members value the section and roundtable structure as one of the most important member benefits, precisely because of the opportunity for one-on-one interaction with other professionals sharing the same concerns.  Thus, it is often at the section and roundtable level that member needs are made known and can be transmitted to council liaisons.


Candidate for Council

TOM HYRY

Professional Experience: Head of the Manuscript Unit, Beinecke Rare Book and Manuscript Library, Yale University, 2006–present; Head of Arrangement and Description, Manuscripts and Archives, Yale University Library, 2000–2006; Archivist, Manuscripts and Archives, Yale University Library, 1997–2000.

Education: MILS with Specialization in Archives and Records Management, School of Information, University of Michigan, 1996; B.A. (History), Carleton College, 1993. 

Professional Activities: SAA: Member since 1996.  Committee on Ethics and Professional Conduct, 2007–2010; Co-chair, Program Committee for the Joint Annual Meeting of SAA, NAGARA, and CoSA, 2006; Program Committee for 2001 and 2005 annual meetings; Manuscript Repositories Section Steering Committee, 2003–2005; Acquisitions and Appraisal Steering Committee, 2000–2002.  New England Archivists: Member since 1997.  Executive Board, 2004–2007; Program Committee and Local Arrangements Committee, Fall 2001 Conference.  Connecticut State Historical Records Advisory Board:  Member, 2000–2006. Greater New Haven Labor History Association: Executive Board, 2001–2005, Advisory Board, 2005–present. Midwest Archives Conference:Member, 1997–2001.  

Publications/Presentations: Eleven articles and reviews and more than a dozen conference panels on topics including the evolution of the finding aid, streamlined arrangement and description techniques, archives in Cuba, appraisal of faculty papers, and the preservation of and access to electronic records in manuscript collections.

Question posed by Nominating Committee

These are exciting and challenging times to be an archivist. The profession is charged with acquiring, preserving, and providing access to an ever more complex documentary heritage, recorded on a vast variety of media, for users with the highest expectations for effective service. Although we are asked to do more now than ever before, many archivists continue to function with inadequate resources. At the same time, emerging technologies provide opportunities to achieve our goals, serve more users, and raise the profile of the profession and the holdings we oversee. A professional organization such as SAA should help us keep pace with change, innovate with our colleagues, and find solutions to the latest challenges. In this rapidly evolving environment, SAA’s importance is heightened. SAA brings together archivists with diverse backgrounds, specializations, and expertise to share, learn, and grow. To accomplish these aims, SAA’s leaders must understand the issues confronting the field and the varied needs and perspectives brought to the profession by its multiple constituencies.

Effectively identifying these needs and advocating for them requires superb communication skills. SAA Council must vigilantly seek to identify member needs and endeavor to be as transparent as possible. As a member of Council, I would push SAA to improve its use of new technologies to actively engage membership, solicit member feedback, and publicize issues and actions. Members of Council must also work with the leaders of sections, roundtables, and committees, where deep expertise resides, to identify pressing concerns and fashion solutions. Finally, it has been my experience that the best ideas often occur in casual conversation outside of the formal structures of SAA, fueled by meals or coffee. SAA leaders should be a visible presence in and outside of formal sessions at conferences and other meetings, available to interact with anyone with a burning issue, a considered complaint, or encouraging compliment.

To act on behalf of the membership, Council members should work collaboratively to build consensus on the organization’s most important issues. When consensus cannot be reached, leaders must solicit member feedback widely and then take principled and informed stands. My own positions would be built on the principles of openness, honesty, pragmatism, cooperation, progressive values, creativity, and respect. If elected, I would look forward to working with others to move forward SAA’s current strategic priorities of diversity, technology, and advocacy and public awareness, as well as develop other priorities for action.

A strong professional organization is a diverse professional organization, one that incorporates many types of archivists into a unified whole. I would relish the opportunity and challenge of working with SAA’s membership and leaders to understand and represent this diversity to meet the needs of an ever-evolving profession.


Candidate for Council

ROSALYE SETTLES

Professional Experience:  Department Records Management Officer, Office of the Chief Information Officer, U.S. Department of the Treasury, 2004–present; Records Management Officer, U.S. Department of the Treasury, Office of Foreign Assets Control, 2001–2004; Archivist, U.S. Architect of the Capitol 1999–2001; Appraisal Archivist, National Archives and Records Administration, 1993–1999; Archivist Team Member, Delta Sigma Theta Sorority, Inc. Archives Team, 1998–2000 (part-time); Maslow Media Group, Media Production Researcher, 1995 (part-time); Reference Librarian, CBS News, Inc., November 1992–June 1993; NYC Department of Environmental Protection, Chief, Records Management Unit, 1990–1991; NYC Department of Environmental Protection, Records Management Officer 1989–1990; Archivist/Department Head, Studio Museum in Harlem, 1988–1989; NYC Department of Records and Information Services/Municipal Records Division, Supervisor, Public Service Agency Records 1986–1988, NYC Department of Records, Assistant Director/Supervisor, Municipal Archives Research Room 1982–1986 

Education: MLS, Columbia University in the City of New York, 1992, Preservation; MA, American History, New York University, 1987; BA, English, Pace University, 1980

Professional Affiliations: Member, SAA; Co-Chair, Archivists and Archives of Color Roundtable, 2000-2001. Member, Academy of Certified Archivists (ACA); ACA Regent for Certification Examination Development, 1998-2000; ACA Certification Examination Development Committee, 1995-1998; ACA Representative, Council of State Historical Records Coordinators, Archival Continuing Education Forum, 1999-2000. Member, Association of Records Managers and Administrators (ARMA), 2001-present. Member, International Association of Privacy Professionals, Certified Information Management Professional, CIPP/G. Member, MARAC. Dept of the Treasury Alternate, Federal Records Council, 2005–present; Dept of the Treasury Representative, ARMA Electronic Message Task Force 2005-2007; Dept of the Treasury Representative, Interagency Committee on Government Information, Electronic Records Policy Working Group, 2004-2005; Speaker, Electronic Records Conference, Digital Government Institute, June 2005; Dept of the Treasury, Women’s History Month Committee, 2005

Publications: Editor/Writer, Dept. of the Treasury Strategic Information Management Newsletter, The Gallatin Gazette; Articles written for Archivists and Archives of Color Roundtable and ACA newsletters.

Question posed by Nominating Committee

As a member of Council, my primary duty will be to engender a sense of participation and collaboration among members. To accomplish this goal, addressing the concerns of fellow archival professionals will be realized through creative and engaged leadership.  During my term, I will advocate the creation of new venues of dialogue to better asses the members’ needs. 

SAA needs to explore and exploit technology to create additional communication channels.  For example, the SAA website, the organization’s electronic persona, should be maximized for member interaction, thus creating a dynamic exchange for ideas, and insights.  Council could host periodic forums, ranging from “Question of the Month” or a permanent feature such as “Ask The Council.” Periodic surveys could be posted so members can log in and provide their valuable perspective. A blog would add more daily traffic to the website by keeping members more interested in returning. Council members could also conduct “live” chats with members and also invite industry experts to participate. Doing so will give members more access to trendsetting innovations. Ideas such as these would enable Council to both capture and track member needs over time.

In addition to the enhanced use of technology, I would advocate Council implement member insight surveys to existing SAA roundtables and groups. Results would discern whether SAA is truly serving its members.  Further, I would advocate that Council consider creating regional focus groups to identify member concerns by geographic and demographic area. 

Council’s mission is to ensure that everyone has a presence at the table. It is imperative that SAA explore more innovative avenues to identify membership needs.  I believe that Council needs take a new direction.  My vision for the Council would be to Ask, Listen and Act. Engaging in on-going and substantive dialogue enables Council to ask, “What is important to you and how can Council make it happen?”


Candidate for Council

DIANA L. SHENK

Professional Experience:  Archivist, Archives of American Art, Smithsonian Institution, since 2007.  Regional Director, Northwest Regional Branch, Washington State Archives, 2001-2007.  University Archivist, University of Washington, 2000-2001.  Head, Historical Collections and Labor Archives, Penn State University, 1991-1999.  

Education:  Masters of Library Science, University of Maryland, 1987.  B.A. in History, Penn State University, 1982.  

Professional Activities: SAA: Member since 1988; Diversity Committee, 2005– ; Key Contact for Washington, 2005–2006; Program Committee, 2003; Steering Committee, College and University Archives Section, 2000–2001; Chair, Labor Archives Roundtable, 1993–1994.  Mid-Atlantic Regional Archives Committee (MARAC): Member 1986–1999, 2007– ;  Steering Committee, 1994–1998, 2006– ; Administrator, 1994–1998, Co-Chair, Program Committee, Spring 1999.  Northwest Archivists (NWA): Member since1999; Executive Board, 2002–2006; Membership Coordinator, 2002–2006. 

Question posed by Nominating Committee

The Society of American Archivists is blessed with a vibrant and diverse membership representing a wide range of individual goals and aspirations for our profession and its national association. SAA leadership must be ever vigilant in its efforts to identify and then advocate for the expressed needs of its membership and for the broader archival community.  As we work to serve our association, I would also encourage us to think about those professionals who have chosen not to join SAA.  The A*CENSUS data tells us that two-thirds of the members of both MAC and MARAC belong to SAA. While this statistic seems to indicate high levels of cross membership, we should be cognizant of the remaining thirty-three percent who are not members of the society but who are active professionally. As SAA seeks to better understand and address the needs of all archivists, I believe we will see the association grow in numbers and commitment.

In these efforts, the SAA leadership must strive to reflect the institutional, ethnic, and geographic diversity of our association. An archivist at a university in Alaska might have a different set of concerns from the corporate archivist in Chicago.  Each community should feel that they have the capacity to influence the Society’s decision-making process. It’s the responsibility of the SAA leadership, especially Council members, to ensure that all voices are heard and that SAA considers a range of goals and aspirations for the Society as we plan for the future of the organization.

Collaboration with regional archival associations and allied organizations offer important opportunities to learn about the needs of the profession.  Joint meetings and shared educational and training opportunities can build relationships with these organizations and serve to unify the profession. The regional meetings provide an opportunity for individuals, especially those who are new to the profession to voice their opinions in a more intimate setting. As a member of regional associations on both coasts since graduate school, I have benefited from countless exchanges with other archivists and records managers. Listening to my colleagues at meetings, workshops, and informal gatherings has informed my growth as an archivist and as a member of SAA.  Maintaining my strong connection to the regional archival associations and communicating their needs learn will help me to better serve the SAA membership. 

Professional listservs are an excellent example of a communication tool that serves both the membership and the broader archival community.  As a member of the Archives listserv for several years, I have seen a more relaxed electronic mail environment that lends itself to some passionate and often eloquent discussions about SAA’s commitment to advancing the profession. I have also observed how those discussions can redirect SAA leadership decisions.  

SAA continues to develop into a strong and vital organization, committed to promoting and advancing the mission of archives and our professional association.  The leadership cannot do it alone.  I believe that each individual member also has an obligation, a responsibility, to advocate for themselves, to voice their hopes for SAA’s future direction and purpose. It would be an honor to serve the SAA membership as we address the challenges facing archivists in an era of significant change for our profession.


Candidate for Council

ROB SPINDLER

Professional Experience: Currently: University Archivist and Head, Archives and Special Collections, Arizona State University Libraries since 1996. Administers work in six archival repositories primarily documenting the diverse cultures of the Southwest, coordinates the Tempe campus records management program. Previously: Curator of Manuscripts, Archives and Special Collections, Arizona State University Libraries (1988-1996) and Project Archivist, Peabody Museum of Salem (1986-1988). Consultant to University of California Archivists Council (2006), Embry-Riddle Aeronautical University (2005), University of California, Irvine (2002), Society of American Archivists (1995-1996), Milton H. Erickson Foundation (1995), Maine Maritime Museum (1992-1995), Polaroid Corporate Archives (1986)

Education: BA in History, Boston University (1982), MA in History, Boston University (1985), MS Simmons College Graduate School of Library and Information Science (1986).

Professional Affiliations: SAA: Member since 1989; President’s Appointment’s Committee (2006);  College and University Archives Guidelines Review Group, College and University Archives Section (2005–present); Working Group on Electronic Publications (2003–2006, Chairperson 2003–2004); Publications Board (2002–2003); Task Force on Electronic Publishing (Chairperson, 2001–2003);  Standards Board (2001–2002); Nominee, SAA Council (2001); SAA 2000 Program Committee; Description Section (Chairperson, 1998); Nominations Committee (Chairperson, 1997); Encoded Archival Description Working Group (1996); Committee on Archival Information Exchange (1992–1995, Chairperson,1995); Manuscript Repositories Section Steering Committee (1993–1994).  Arizona Historical Records Advisory Board: (2000–present).  Academy of Certified Archivists (ACA):  Workshop Programs Task Force (1995).  Society of Southwest Archivists (SSA): Nominating Committee (1995); A. Otis Hebert Scholarship Committee, (1992, Chairperson, 1994–1995); Local Arrangements Committee, Society of Southwest Archivists/ Conference of Inter-mountain Archivists Joint Annual Meeting (Chairperson, 1991). Arizona Paper and Photograph Conservation Group: Co-Editor, ConservatioNews (1996–1998); Nominations Committee (Chairperson, 1995); President (1991–1993).  

Presentations: Twenty for national/international audience including SAA (6), Coalition for Networked Information (4), ECURE (4), and invited presentations for New England Archivists (2007), NEDCC Persistence of Memory (2006), NHPRC Electronic Records Fellowship Program (2005). Podcasts for the ASU Libraries Library Channel (2006-2007), Educause/CNI (2005) and webcast/teleconference for Ready 2 Net, California State University, Monterey Bay (2007). Seven television and radio appearances.

Publications: Two book chapters, one encyclopedia article, three refereed journal articles.

Awards: Turtle Award, Arizona State Library, Archives and Public Records “for outstanding service in promoting collaboration” (2005); C.F.W.Coker Prize, Society of American Archivists (1998) for participation in the SAA Encoded Archival Description (EAD) Working Group.

Question posed by Nominating Committee

Members of Council have a formal responsibility to solicit and receive member input on SAA priorities through their service as liaisons to committees, task forces, sections, roundtables and external representatives. However, it is vitally important to reach out beyond leadership to meet and learn from new members of SAA, and from continuing members who are not yet active in SAA groups. All members should have access to Council because our cultural, geographic and professional diversity is our strength. Council members also have a responsibility to help membership initiate and feel comfortable with change in our organization. In our work for the Electronic Publishing Working Group, we served as catalysts for many of the significant changes that SAA is now implementing in its publishing program, including digitization of the American Archivist and recent changes in management of section and roundtable web pages. Fundamental changes like these can be disruptive and uncomfortable, but constructive member input before, during and after change is essential to our success. Council members have a critical role in helping SAA remain responsive to our members’ interests, as we continue to improve and modernize member services. In recent years Council has responded to proposed legislation and pending litigation on behalf of our membership. Effective advocacy requires prompt action, so Council must always be in touch with member opinions in order to accurately represent our interests. In order to effectively serve our members and embrace external opportunities SAA must be a lithe and agile organization, but deep change requires transparency, flexibility and timely communication. As a member of Council I would work hard for changes that reflect the needs and desires of all our members.



Candidates for Nominating Committee

Sharmila Bhatia

Julie Herrada

Tara Z. Laver

Chris Prom

Arlene B. Schmuland

Helen Wong-Smith



Candidate for Nominating Committee

SHARMILA BHATIA

Professional Experience: Archivist, National Archives and Records Administration, College Park, MD, May 2001-present. Reference Archivist, South Carolina Department of Archives and History, Columbia, SC, January 1988-May 2001. Reference Librarian, Richland County Public Library, Columbia, SC, February 2000-April 2001.

Education: Master of Arts (Applied History) and Master of Library and Information Science, University of South Carolina, 1990. Bachelor of Arts, History, University of Maryland, 1986.

Professional Activities: SAA: Steering Committee Member of Government Records Section, 2006–2008; Host Committee for Washington, D.C., Conference, 2006. Mid-Atlantic Regional Archives Conference: Co-Chair Program Committee for Fall 2008 Meeting; Program Committee, Fall 2006; Publications Committee, 2004–2007. National Archives Assembly: President, 2006–2007; Vice President, 2005–2006; Co-Chair Technology Applications Committee, 2002–2005. South Carolina Archival Association: Secretary, 2000–2001. South Carolina Library Association: Secretary, Public Services Section, 1998; Chair, Archives & Special Collections Roundtable, 1995; Vice Chair, Archives & Special Collections Roundtable, 1994; Secretary, Archives & Special Collections Roundtable, 1993. 

Question posed by Nominating Committee

The Nominating Committee is tasked with identifying leaders in the archival profession to serve as candidates for SAA’s elected positions. In order to provide membership with a slate of diverse candidates the Nominating Committee should look to members who are committed to being archivists for the sake of the records and the profession. The committee will need to identify leaders to whom being an archivist is a career and a vocation. We need leaders who are active in professional organizations and contribute to the profession by influencing policy, procedures and methods, and more importantly, educate and inspire archivists who are new to the profession.

As archival collections have broadened to document demographically diverse groups in a variety of record formats so has the need for individuals with broader experiences and education. Archivists come to the profession with a myriad of experiences, educational and social backgrounds to process, protect, and to provide access to our records. SAA’s leadership needs to identify these archivists to take an active part in SAA’s committee and roundtables which will increase the pool of potential nominees. We should be identifying leaders who reflect the diversity of the general membership, are willing to explore, develop, expand, and implement new methods and look towards the future without sacrificing what we have learned in the past.


Candidate for Nominating Committee

JULIE HERRADA

Professional Experience: Senior Associate Librarian and Head of the Labadie Collection, Special Collections Library, University of Michigan, since 2000; Assistant Head of the Labadie Collection, Special Collections Library, University of Michigan, 1994–2000.            

Education: Master’s of Science in Library Science (MSLS) with a Certificate in Archival Administration, Wayne State University, 1990; BA, Geography and Urban Studies, Wayne State University, 1984.

Professional Activities:  SAA, 1993– ;  Member of the Privacy and Confidentiality Roundtable Steering Committee, 2003–2006 (Chair, 2005–2006); Member of the Acquisitions and Appraisal Section Steering Committee, 2005– (Chair, 2007–2008); Diversity Committee, 2005–2006; Diversity Brochure Task Force, 2006– ; Mentor, 2005–2006. American Library Association, 1990– . Midwest Archives Conference, 1995– , Minority Scholarship Committee (Archie Motley Memorial Scholarship Committee) 1998–2004 (Chair, 2002–2004), Program Committee Co-Chair, 2007. Michigan Archival Association, 1999– . Michigan Oral History Association, Board of Directors, 2007– .

Select Publications: Review of Ethics, Accountability, and Recordkeeping in a Dangerous World, by Richard J. Cox in Archival Issues (upcoming);Collecting Anarchy: Continuing the Legacy of the Joseph A. Labadie Collection,” RBMS Journal(Fall 2007 issue on Diversity and Special Collections); Review of Privacy and Confidentiality Perspectives, Archivists and Archival Records, edited, with an introduction, by Menzi L. Behrnd-Klodt and Peter J. Woshin Archival Issues Vol. 29:1; “Letters to the Unabomber: A Case Study and Some Reflections,” Archival Issues 28 (2003–2004).

Question posed by Nominating Committee

SAA’s efforts to build a more diverse organization will not succeed without a long-term, sustainable commitment from its leadership. Change is inevitable. The issue of our identity is not going to go away if we continue to ignore it. The slate of candidates from which SAA members will choose their leadership should include those who are open-minded, inclusive, and prepared to take risks, people who are willing to step out of their comfort zones, to take the organization into new territory without being threatened by a perceived loss of power or status. Being exclusive has not benefited us as an organization. It has left us more often than not trying to explain what we do and justify our value to society.

My own experience as a mixed race daughter of working class, first generation Americans, has informed my awareness that one’s appearance or skin color does not reveal their story. If we can move beyond the superficial to uncover the genuine stories, we will continue to improve as an organization and as a profession, but most importantly, we will enhance our standing as the custodians of our collective cultural record. Our profession is about nothing if it is not about preserving and presenting people’s stories. It would serve archivists well to include in our ethical standards a readiness to cultivate a commitment to diversity, not just through our words, but through our actions.

In order to transform the organization into one which reflects the interests and needs of the broader populace, and thereby gain credibility with and support of the public, the Nominating Committee should seek out potential candidates who are dynamic, egalitarian, tolerant, flexible, and accessible. Every person should be given an equal chance, and every SAA member should be given an opportunity to lead if they are willing and able to be a role model to members and to the profession.


Candidate for Nominating Committee

TARA Z. LAVER

Professional Experience: Curator of Manuscripts, Special Collections, Louisiana State University Libraries, 2006-present; Assistant Curator of Manuscripts, LSU Libraries, 2000–2006; Archivist, Delta State University Archives, Cleveland, Mississippi, 1997–2000; General Librarian in Manuscripts Processing, LSU Special Collections, January-July 1997.

Education and Credentials: Certified Archivist, 2003. MLIS, Louisiana State University, Baton Rouge, LA, 1996. Graduate coursework in American History, LSU, 1994–1995 and 2000–2001. BA with double major in History and Mass Communication, LSU, 1994.

Professional Activities: SAA: Member (1996–present); Acquisitions and Appraisal Section: Vice Chair (2007–present), Steering Committee (2005–2007); Manuscripts Repositories Section: Steering Committee (2006–present); District 7 Representative for Membership (2005–present); Louisiana Key Contact (2003–2005); Description Section Steering Committee (2001–2004); Mississippi Key Contact (1999-2000).  Society of Southwest Archivists: Member (1998–present); Program Committee (2007–present); Executive Board (2005–2007); 2005 Annual Meeting (Baton Rouge) Local Arrangements Committee Co-chair (2003–2005); Scholarship Committee (2003–2006); Newsletter Editor/Publications Committee Chair (2001–2003); 2003 Annual Meeting (New Orleans) Local Arrangements Committee (2002–2003).  Louisiana Archives and Manuscripts Association: Member (1995–present); President (2003–2004); Vice President/President-Elect (2002–2003); Executive Board Member (2000–2002); Local Arangements (2001, 2003).  Society of Mississippi Archivists: Member (1997–2002); Vice President/President-Elect (1999–2000); Executive Board Member (1998–1999). 

Publications:  “Letters of William H. Whitney from the Red River Campaign,” Little to Eat and Thin Mud to Drink, a collection of edited documents edited by Gary D. Joiner (University of Tennessee Press, 2007). “Do a Good Deed:  Deeds of Gift for Manuscript Collections,” Louisiana Libraries (Fall 2005): 23–30. “Where Duty Shall Call: The Baton Rouge Civil War Letters of William H. Whitney,” Louisiana History 46:3 (Fall 2005): 333–370. “In a Class by Themselves: Faculty Papers at Research University Archives and Manuscript Repositories,” American Archivist 66:1 (Spring/Summer 2003): 159–196. “Off the Shelf and Into the Classroom: Working with Teachers to Integrate Digital Collections into Classroom Instruction,” The Southeastern Librarian (Spring 2003): 32–37. Richards, David and Tara Zachary, eds., Guide to Oral History Collections in Louisiana (Baton Rouge, Louisiana: T. Harry Williams Center for Oral History, 1996).

Selected Presentations: “Faculty Papers—in a Class by Themselves?” College and University Archives Section, SAA Annual Meeting, 2006;  “Precarious Possession of Manuscript Collections: The Legal Status of ‘Permanent Loans,” Acquisitions and Appraisal Section, SAA Annual Meeting, 2005; “Ethics in Acquisitions: A Discussion of Case Studies,” Louisiana Archives and Manuscripts Association Annual Meeting, 2003. (panelist); “Primarily Speaking:  Bringing Primary Sources to High School and College Students,” Southern Archives Conference, 2000; “‘So What's Going to Be in That Building Anyway?’: A New Building and a New Beginning for the Delta State University Archives,” SAA Annual Meeting, 1998.

Question posed by Nominating Committee

Leaders of the SAA not only provide direction for the organization and strive to meet the organizational needs and concerns of the Society’s members, but also represent the interests of archives and archivists to other information professionals and advocate to appropriate government agencies and the general public.  These multiple roles require individuals who are articulate, diplomatic, adaptable, and good listeners.  Further, they need to be visionary but also have practical experience in the field.  Finally, and perhaps most important, our leadership should exhibit a cross-cultural awareness;  that is, someone who can take a wide view and consider the diverse internal constituency of SAA, not only in terms of gender, ethnicity, race, or sexual orientation, but also diversity in geography, institution type, and professional level.

The Nominating Committee can identify individuals with these characteristics by being diverse, as defined above.  The committee should be a cross-section of the organization, and, through that variety of experiences and contacts from service in the different SAA groups and committees, other professional organizations, and work relationships, draw up a slate that looks like the Society itself and is comprised of those who have exhibited the desired characteristics in performing their professional responsibilities and service.  The committee should also strive for a balance of both familiar and new faces, taking advantage of the knowledge of experienced leaders while also involving those with fresh perspectives and ideas.


Candidate for Nominating Committee

CHRIS PROM

Professional Experience: Since 1999, Assistant University Archivist and Associate Professor of Library Administration at the University of Illinois at Urbana-Champaign, and adjunct appointment in the Graduate School of Library and Information Science.  I have undertaken a wide range of tasks, including appraisal, outreach, preservation, and reference, but my main work has involved projects to improve archival access.

Education: PhD in History from the University of Illinois at Urbana-Champaign and studied at the University of York (UK) and Marquette University. NHPRC fellowship, 2003–04. Fulbright Fellowship, 1997–1998.

Professional Activities:  SAA: Currently a member of the Encoded Archival Context Working Group and Theodore Calvin Pease Award Committee.  I chaired the Description Section and the Technical Subcommittee on Descriptive Standards and served as a member of the Standards Committee.  Midwest Archives Conference: Co-chair of the Spring 2006 Program Committee; contribute a regular column in the MAC Newsletter.

I have presented frequently at regional, national, and international conferences, including the International Council on Archives Section on University and Research Institute Archives.  I am a member of the Illinois State Historic Records Advisory Board and have served on federal grant review panels.

Publications: Co- author with Ellen Swain of “From the College Democrats to the Falling Illini: Identifying, Appraising, and Capturing Student Organization Web Sites,” American Archivist, Fall/Winter 2007.  Co-editor and a chapter author, College and University Archives: Readings in Theory and Practice (SAA, forthcoming 2008).  I have published several other pieces relating to description and access in the American Archivist and other journals.

I am applying lessons from this research as co-director, with Scott Schwartz, of the “Archon” project. Archon is an open-source tool for describing and publishing archival information.

Question posed by Nominating Committee

Members of the Nominating Committee can present a diverse slate of qualified candidates by carefully following the process defined in the Society’s bylaws.  They should solicit nominations from the membership, take advice from SAA’s leaders and members, and carefully examine each potential candidate’s training, experience, background, and institutional/personal qualities.  Committee members should thoroughly discuss each potential candidate, contact those on the short list to confirm willingness to serve, and make transparent recommendations concerning the final slate.

An SAA councilor should be an experienced archivist who has exhibited substantial service to the Society and who thoroughly knows the Society’s members, structure, constitution, and bylaws.  He or she should be respected by other archivists and have a reputation for impartiality, since councilors decide questions concerning our policies and finances. He or she should not seek office to advocate or implement a particular agenda, but should strive to make decisions that will benefit the society as a whole. The decisions that Council reaches should help SAA’s staff, committees, task forces, sections, and roundtables achieve the Society’s strategic goals and contribute to the professional development of our members.
 
In addition to the above-named qualities, the treasurer must have a working knowledge of financial procedures and principles, a reputation of integrity and attention to detail, and (ideally) experience managing accounts on the job or in another professional organization.

In addition to the qualities noted for councilors, the vice president/president elect should be an established leader in the Society and an articulate advocate for archival values.  Ideally, the president elect will have previously served on council.  He or she should be a careful listener and effective communicator, but also a forceful spokesperson when necessary, since the president presents the society’s face to the media, government, and public.

Members of the Nominating Committee should possess some responsible experience in the Society.  Committee members should be effective at organizing a short-term project and at facilitating communication with those who can suggest potential candidates.

I believe I can capably discharge the responsibilities assigned to the Nominating Committee and would be honored to serve because SAA has contributed greatly to my own professional development.


Candidate for Nominating Committee

ARLENE B. SCHMULAND

Professional Experience: Head, Archives & Special Collections, Consortium Library, University of Alaska Anchorage, 2007–present (2002–2007, Reference Archivist). Patron Services Archivist, Utah State Archives and Records Services, 1998–2002. Court Archivist, Bonneville County (Idaho) District Court, 1994–-1998.

Education and Credentials:  Certified Archivist, 2004.  MA, History/Archives and Records Management, Western Washington University, 1997.  BA, History, Idaho State University, 1990. 

Professional Activities:  Alaska State Historical Records Advisory Board: 2004–2007.  SAA: 2007 Program Committee, RAO Steering Committee 2003–present, Privacy and Confidentiality Roundtable Steering Committee 2004–2006.  Northwest Archivists (NWA): Local Arrangements Committee 2006–2007, Program Committee 2005–2006, Board member 2003–2005.  Conference of Inter-Mountain Archivists (CIMA): Board member 1999–2001.

Selected Presentations and Publication: Archival Basics workshop, 4 Alaska offerings 2003–2007, NWA May 2006;  “Collaborating with Alaska’s Digital Archives: Metadata Production,” Alaska Historical Society/Museums Alaska 2006, Alaska Library Association 2006; Legislative Intent Research workshop, Utah Bar Association 2002; “Reference Unleashed: Providing Service without Losing Control” presenter, SAA 2003; “Genealogical Research and Access to Death, Adoption and Military Records: A Utah Case Study” presenter, SAA 2002; “Get Newman for the Part: The Archival Image in Contemporary Fiction,” SAA 1998, panelist.
“The Archival Image in Fiction,” American Archivist 62: 1 (Spring 1999): 24–73.

Question posed by Nominating Committee

SAA leadership roles must be filled by people who not only show commitment to the goals and aims of the organization but who have the vision to develop goals and methods for achieving them in order to allow SAA to remain relevant and useful to the membership well into the future.  Leaders need to remain flexible in the face of change, have the ability to identify present and future challenges, can communicate successfully, facilitate teamwork, and encourage the development of their leadership successors. 

A commitment to diversity is essential to finding a leadership slate that represents all these traits individually and as a group.  For example, the broader the diversity of professional experience amongst the leadership of SAA, the more likely the leadership slate will include individuals who are able to identify change and challenges arising from events that affect even the smallest of SAA’s professional constituencies.  A diverse and representative leadership is better able to consider a broader range of effective responses no matter what the challenge, to advocate with sensitivity, and to mentor future leaders from the wide range of individuals who make up the membership of the Society.

Nominating Committee members must commit themselves to enhancing diversity and developing leaders.  Tools such as the A*CENSUS reports can provide information useful in defining what might make up a representatively diverse slate of candidates.  But beyond that, diversity engenders diversity.  The more diverse the Nominating Committee and the more diverse the professional networks available to the Committee members, the better able the Committee will be able to provide that representative slate desired by the membership of SAA.  Committee members must be committed to seeking out candidates who represent the best of what the SAA membership has to offer, must call upon colleagues who make up their personal networks to assist, and must seek to extend their reach by being accessible and approachable to all members of SAA who wish to contribute to this process.


Candidate for Nominating Committee

HELEN WONG-SMITH

Professional Experience:  Currently: Librarian, Hawaiian Collection/Mookini Library Archivist, Edwin H. Mookini Library, University of Hawai`i at Hilo. Formerly: Archivist for the Queen's Medical Center (founded in 1859) and Historical/Cultural Specialist for Kamehameha Schools (founded in 1887, the largest private-landowner in Hawai`i).  Library and archival consultant since 1991 for such institutions as Bank of Hawai`i, W.M. Keck Telescope, and Hawai’i Preparatory Academy.

Education and Credentials: Certified Archivist, 2001. BA in Hawaiian Studies in 1986 and MLIS in 1991 from the University of Hawai`i at Mānoa, with an emphasis in archival studies. Graduated as a member of Beta Phi Mu. 

Professional Activities: Hawai`i Library Association: President, 1997–1998. Association of Hawai`i Archivists: Board Member from 1996–2008; President 2000–2001 and 2007–2008.  Association of Certified Archivists: Member, 2001– .  SAA: Currently serve on Education Committee and Minority Graduate Education Scholarship Task Force.

Presentations and Publication: At SAA Annual Meeting, presented “Outreach” to those less served in 2007 and “‘X’ Marks the Spot: Archiving GIS Databases” in 2006. In November 2005, presented “Kamehameha Schools’ Land Legacy Database: A New cultural Dissemination Tool” at the World Indigenous Peoples’ Conference on Education in New Zealand.  Have given numerous presentations to both professionals and the community on archival and Hawaiian-based topics in Hawai`i, including reporting on “Persistence of Memory: Stewardship of Digital Assets” to the archival and museum communities.  Is the author of Kona in History: A Guide to Resources, part of series published by the History and Humanities Program of the State Foundation on Culture and the Arts.

Question posed by Nominating Committee

One would be hard pressed to a find professional organization as diverse as SAA. Despite the obvious representations of geographic, ethnic, and functional sectors, our leadership should strive to facilitate opportunities to increase communication throughout the entire organization. This requires openness to new and alternative partnerships among the sections, roundtables, and individual members.

Leadership qualities exhibiting a commitment to integration and increased communication will increase discovery of commonalities in our work and goals.

The diversity and qualities of our leadership can be best ascertained by a Nominating Committee which reflects these goals and which recognizes the candidates’ abilities to go beyond the traditional avenues of collaboration. As a member who represents several minorities within SAA — geographically, ethnically, and functionally — I am confident I would speak for many under-represented members.


 


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