TUESDAY, FEBRUARY 2

8:00 am – 5:00 pm

8:00 – 8:30 am:  Continental Breakfast (Coolidge)

1:00 – 1:45 pm:  Lunch (Hoover)

6:00 – 8:00 pm:  Group Dinner (Cafe Paradiso)

I.

COUNCIL BUSINESS

A.  Adoption of the Agenda  (0210-I-A-Agenda)

Gottlieb

B.  August 2009 Minutes (Approved 10/09)

      (0210-I-B-0809Minutes)* 

Gottlieb

C.  Review of August 2009 “To Do” List (0210-I-C-ToDo0809)

Gottlieb

II.

STRATEGIC PLANNING

A.  Current Strategic Plan (for reference only)

(0210-II-A-StratPrior)

B.   Public Awareness Session  [9:00 am – 1:00 pm]

       Facilitator:  Dorothy Pirovano, Public Communications, Inc.

       (0210-II-B-StratPrior-PublicAwareness)

Gottlieb /

Pirovano

MEETING WITH NHPRC, NEH, IMLS REPRESENTATIVES

(Williams, Wurl, Cherry) [2:00 – 3:00 pm]

III.

ACTION ITEMS

A.  Petition to Form Human Rights Archives RT

Gottlieb

      (0210-III-A-HumanRightsRTPetition)  #

B.  Petition to Form Public Library Archives/Special Collections RT

Gottlieb

      (0210-III-B-PublicLibArchivesRTPetition) #

C.  Endorsement of National Preservation Week

DVO

      (0210-III-C-PreservationWeek) #

D.  Resolution Honoring Studs Terkel

Gottlieb

      (0210-III-D-ResolutionTerkel) #

E.  Chairmanship of Fellows Selection Committee

Ambacher

      (0210-III-E-FellowsSelectChair) #

F.  Appoint Members to Fellows Selection Committee

Ambacher

     (0210-III-F-FellowsSelectAppts) #

G.  Web Guidelines for SAA and Component Groups

Doyle

      (0210-III-G-WebGuidelines) #

WEDNESDAY, FEBRUARY 3

 8:00 am – 5:00 pm

8:00 – 8:30 am:  Continental Breakfast (Nathan Hale)

8:00 am – Noon (Room Nathan Hale)

MEETING WITH COUNCIL OF STATE ARCHIVISTS

BOARD OF DIRECTORS [8:00 am – 12:00 pm]

A.  Continental Breakfast / Discussion Items TBD

Michaelis/Gottlieb

B.  Advocacy Session / Legislation Briefing and Training

      With Kathleen Roe, David Carmicheal, Mike Gill (Crowell &

      Moring), Cynthia Woodside (New York State Archives)

Michaelis/

Gottlieb

WEDNESDAY, FEBRUARY 3

Noon – 1:00 pm:  Lunch (Thomas Payne)

1:00 pm – 5:00 pm (Nathan Hale)

(Group Dinner Outside of Hotel – Lebanese Taverna)

III.

ACTION ITEMS (Continued)

H.  CEPC:  Process for Code of Ethics Review/Revision

Hyry

      (0210-III-H-EthicsCodeRevise) #

I.  Publications Editor Contract Renewal  (see also III.S.)

Gottlieb

    (0210-III-I-PubsEdContract) #

J.  Revision of Standards Committee Mission and Procedures

Sly

     (0210-III-J-StdsCommMission) #

K.  Charges for Standards Committee’s EAD Technical

      Subcommittee and Schema Development Team 

      (0210-III-K-StdsComm-EADTS/SDTCharges) #

Sly

L.  Extension of DACS Technical Subcommittee

Sly

     (0210-III-L-StdsComm-DACSTS) #

M.  Change in Composition of Diversity Committee

Richardson

       (0210-III-M-DivCommComposition) #

N.  Diversity Committee Action Items

      1.  Pursuing a Diversity Grant Proposal

            (0210-III-N-1-DivGrantProposal) #

      2.  Diversity Survey

             (0210-III-N-2-DiversitySurvey) #

Richardson

O.  Task Force on 75^th Anniversary

Ambacher

      (0210-III-O-75^thAnnivTF) #

P.  Change in Criteria for Fellowship

Ambacher

     (0210-III-P-FellowsCriteria) #

Q.  Creation of Committee of Past Presidents

Gottlieb

     (0210-III-Q-PastPrezComm) #

R.  Other Action Items from Council Members

Gottlieb

S.  Executive Session

Gottlieb

  Publications Editor Contract Renewal

MEETING WITH ARCHIVIST OF THE UNITED STATES DAVID FERRIERO

[4:00 – 5:00 pm]

THURSDAY, FEBRUARY 4

8:00 am – Noon (Maryland C)

8:00 – 8:30 am:  Full Breakfast (Maryland C)

Bag Lunch To Go 

IV.

DISCUSSION ITEMS

A.  Mandated Periodic Review of SAA Dues

Felker

      (0210-IV-A-DuesReview) #

B.  Defining Diversity

Gottlieb

     (0210-IV-B-DiversityDefinition) #

C.  90-Day Membership Grace Period

Staff

      (0210-IV-C-MembGracePeriod) #

D.  Joint Annual Meeting Schedule and Planning

     (See 0210-V-E5-AnnMtg) #

Gottlieb/

Beaumont

E.  Council Exemplary Service Award Ideas

Gottlieb

     (0210-IV-E-CouncilSvcAward) #

F.  Scholarship to Modern Archives Institute

Brinati

     (0210-IV-F-MAIScholarship) #

V.

REPORTS

A.  Executive Committee  (0210-V-A-ExecComm)*

Sly

B.  President  (0210-V-B-Prez)*

Gottlieb

C.  Vice President / President-Elect  (0210-V-C-VP) *

Tibbo

D.  Treasurer  

Felker

        1. YTD Financials  (0210-V-D-FinRevFY10) *

E.  Staff

1.       Executive Director  (0210-V-E1-ExecDir)*

Beaumont

2.       Membership  (0210-V-E2-Memb)*

Doyle

3.       Education  (0210-V-E3-Educ)*

DeSutter

4.       Publications  (0210-V-E4-Pubs)*

Brinati

5.       Annual Meeting  (0210-V-E5-AnnMtg)* 

Beaumont

6. SAA Website Development  (0210-V-E6-WebDevelop)*

Doyle

F.  American Archivist Editor (0210-V-F-AAEditor) *

DVO

G.  Publications Editor  (0210-V-G-PubsEditor) *

Frusciano

H.  Diversity Committee  (0210-V-H-DivComm) *

Richardson

I.   Diversity Committee / Native American Archives RT:

      Native American Protocols Forum Annual Report

Richardson /

Cline

     (0210-V-I-NativeAmProtocolsForum) *

J.   2009 Program Committee:  Diversity

Felker

      (0210-V-J-2009ProgComm) *

K.  Committee on Ethics and Professional Conduct Annual Report

      (0210-V-K-CEPC) *

L.  Standards Committee Annual Report

Sly

      (0210-V-L-StandardsCommReport) *

M.  Intellectual Property Working Group  (0210-V-M-IPWG) *

Sly

N.  Government Affairs Working Group  (No report received)

Frusciano

O.  Partnership for the American Historical Record TF

      (0210-V-O-PAHR) *

Lawson

P.  TF on Developing SAA Values Statement

Settles

      (0210-III-P-SAAValuesTF) *

Q.  Representatives’ Annual Reports (Compiled) 

Gottlieb

       (0210-V-Q-RepReports2009) *

R.  Section / Roundtable Annual Reports (Compiled) 

Gottlieb

      (0210-V-R-AnnReports) *

S.  Other Reports from Council Members /

Gottlieb

      What Are You Hearing from Members?

VI.

COUNCIL BUSINESS

A.  Review of  February 2010 “To Do” List

Beaumont

B.  Review of February 2010 Talking Points

Gottlieb

C.  Adjournment

Gottlieb