A Glossary of Archival and Records Terminology

RICHARD PEARCE-MOSES



Glossary Home
-	Preface
-	Acknowledgments
-	The Archival Lexicon
-	Introduction
-	Bibliography

Browse Terms A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Corrections & Comments


© 2005, Society of American Archivists

Terms: Complete List

A and B wind printing
A reel
A/V
A4
AACR
AASLH
AAT
abandoned property law
aberrant date
abstract
ACA
academy file
Academy format
Academy of Certified Archivists
accelerated aging test
access
access copy
access date
access point
access policy
access restriction
accessibility
accession
accession number
accession record
accessions list
acclimation
accompanying material
account
account book
accountability
accretion
accrual
accumulation
accuracy
acetate
acid
acid-free paper
acid migration
acquisition
acquisition microfilm
acquisition policy
ACRL
Acrobat
act
action
action copy
actionable information
active records
acutance
added entry
addition
address
addressee
adequacy of documentation
administrative control
administrative history
administrative metadata
administrative microfilming
administrative records
administrative regulation
administrative value
administratively controlled information
admissibility
Adobe Acrobat
Adobe Portable Document Format
Adobe Reader
ADP
ADS
aerial photograph
agency
agency history
agency record
agent
aggregated records
agreement
AIC
AIIM
ALA
Albertype
album
albumen photograph
alienation
alkali
alkaline-reserve paper
alpha cellulose
alphabetic-subject filing system
alphanumeric
alphanumeric filing system
ALS
alteration
alternative title
ambient data
ambrotype
AMC File
AMC format
amendment
American Association for State and Local History
American Institute for the Conservation of Historic and Artistic Works
American Library Association
American National Standards Institute
American Society for Testing and Materials
American Standard Code for Information Interchange
AMIA
ammonia process
ammonium thiosulfate
analog
analysis
analytical bibliography
analytical entry
analytical index
analytical inventory
ancient documents
Anglo-American Cataloguing Rules
Ann Arbor Accords
annex
annotation
annual report
anonymity
ANSI
anthronymy
antiquarianism
aperture card
API
appendix
application
application program interface
APPM
appraisal
aqueous deacidification
Archaeological Resources Protection Act
architectural drawing
architectural records
architectural rendering
architectural reproductions
architecture
archival
archival administration
Archival Administration in the Electronic Information Age
archival agency
Archival and Manuscripts Control Format (AMC)
archival bond
archival description
archival integrity
archival jurisdiction
archival medium
archival nature
archival processing
archival quality
archival records
archival science
archival software
archival storage conditions
archival structure
archival studies
archival succession
archival teaching unit
archival threshold
archival value
archive
archive group
archives
Archives, Personal Papers, and Manuscripts
archives administration
Archives and Mixed Collections File
archives box
archives management
archivist
archivy
area
ARMA International
ARPA
arrangement
arrearage
Arrhenius function
ars dictaminis
ARSC
Art and Architecture Thesaurus
articles of incorporation
artifact
artifactual value
artificial collection
as-built drawing
ASCII
aspect ratio
assemblage
assignment indexing
associated material
associated records
Association for Information and Image Management
Association for Recorded Sound Collections
Association of Canadian Archivists
Association of College and Research Libraries
Association of Moving Image Archivists
Association of Records Managers and Administrators
associational value
ASTM International
atlas
attachment
attestation
attribute
attribution
audio
audio disc
audio recording
audiotape
audiovisual
audit
audit trail
authentic copy
authentication
authenticity
author
authority control
authority entry
authority file
authority list
authority record
authorization
autograph
automated
automated information system
automated record
automatic data processing
automatic indexing
B reel
B wind printing
back-to-back shelving
backlog
backup
balance sheet
Bankers Box
bar code
barrier sheet
BASCS
base
batch
batch processing
bay
bcc
bench memo
benchmark
bequest
Berne Convention for the Protection of Literary and Artistic Works
best evidence
best practices
bibliographic description
bibliographic utility
bibliography
big bucket
bill
bill file
binder
binding
biographical note
bird�s-eye view
bit
bit depth
bit loss
bitmap
bitstream
black and white
black-and-white photograph
black box
blanching
blip code
BLOB
block
blocking
bloom
blow-up
blueline
blueprint
blur
body of the entry
bond
bond paper
booklet
Boolean logic
bootleg
born analog
born digital
box
box file
bracket
break
brief
brightness
brittle
broadcast date
broader term
broadsheet
broadside
brochure
bronzing
brownline
brownprint
browse
BT
bucket
buckle
Buckley Amendment
buffer
bulk dates
bulk eraser
bulk reduction microfilming
bundle
bureaucracy
business activity structure classification system
business archives
business continuation and disaster recovery
business exception rule
business needs
business process
business process reengineering
business records
byte
c.
CA
ca.
cabinet card
CAD
cadastral map
cadastre
CAE
calcium carbonate reserve
calendar
calendering
call number
call slip
camera microfilm
CAMiLEON
Camp Pitt
can
Canadian-United States Task Force on Archival Description
caption
captured archives
CAR
carbon copy
carbon ink
card catalog
card index
card-mounted photographs
carrier
CART
carte-de-visite
cartographic record
cartography
cartouche
cartridge
cartulary
Cascading Style Sheet
case file
cased photographs
cash book
cassette
catalog
catalog record
cataloging
catalogue raisonn�
cc
CCITT
CD
CDV
Cedars Project
cel
celluloid
cellulose
cellulose acetate
cellulose diacetate
cellulose nitrate
cellulose triacetate
CENSA
census
central records
central registry
centralized files
certificate
certificate authority
certification
certified archivist
certified copy
certified records manager
certify
CFR
chad
chain index
chain of custody
chalking
chancery
change management
changeover cue
channel
channeling
character
character set
chargeout
chart
charter
chartulary
checklist
checksum
chemical wood pulp
chief source of information
chip
chirograph
chlorobromide photograph
choropleth map
chron file
chronological date
chronological file
chronological inventory
chronology
CIDOC
CIM
CIMI
cinching
cin� mode
cinefilm
cinematography
cipher
ciphertext
circa
circular letter
circulation record
Cirkut panorama
CITRA
cityscape
civil register
clamshell case
class
class code
classification
classification scheme
classified
classified filing
classified index
cleaning
clearance
click-wrap license
clip
clipping
close-up
closed
closed captioning
closed file
closed index
cockle
code
codebook
coded classification
codex
codicil
codicology
cold storage
Collaborative Electronic Notebook Systems Association
collage
collecting archives
collection
collection development
collective description
collective record group
collective title
collective work
collector
collodio-chloride photograph
collodion photographs
collotype
colon classification
color
color balance
color bars
color correction
color management
COM
combination printing
comic mode
Comit� Consultatif International T�l�phonique et T�l�graphique
Comit� international pour la documentation du Conseil international des mus�es
common records schedule
commonplace book
communication
Compact Cassette
compact disc
compact shelving
compartment
compass rose
compatibility
competence
compilation
compiler
completeness
complex entry
complimentary clause
component object model
composite
compound act
compound document
comprehensive records schedule
compression
compulsory rights
computer
computer-aided design
computer-aided engineering
computer-aided retrieval
computer-based indexing
Computer Graphics Metafile
computer input microfilm
computer output microfilm
computer program
computer system
concealment
concept indexing
concordance
concurrent resolution
conditioning
Conf�rence internationale de la Table Ronde des Archives
confidential
configuration
conservation
conservation laboratory
conservator
Consortium for the Computer Interchange of Museum Information
Conspectus
constituent correspondence
construction drawing
constructive notice
contact copy
contact paper
contact print
contact sheet
container
container list
contamination
content
content analysis
content date
content management
content standard
contents note
context
context analysis
contingent records
continuation
continuing value
continuity
continuity file
continuous forms
continuous-tone image
continuum
contract
contrast
contributor
control character
controlled vocabulary
convenience file
convention
conventional records
conversion
conversion list
coordinate indexing system
copy
copy of record
copy status
Copyflo
Copyleft
copyright
core
corporate archives
corporate body
corporate memory
corporate records
corporate report
correspondence
correspondence management
corroboration
COSHRC
cost-avoidance justification
cost-benefit analysis
Council of State Historical Records Coordinators
count
counterfeit
counterseal
cover
cover paper
coverage date
cradle
crayon enlargement
crazing
crease
creating office
creator
credibility
crescent
critical apparatus
critical bibliography
critical edition
CRM
cross-reference
crosswalk
crutch file
cryptanalysis
cryptography
cryptology
CSS
cubic foot
cue mark
culling
cultural property rights
cumulative index
curator
current records
cursive
CUSTARD
custodial history
custodian
custody
cutoff
cutting
cyanotype
cylinder
DACS
daguerreotype
DAO
dark archives
DAT
data
data architecture
data base
data compression
data content standard
data dictionary
data directory
data element
data entry
data field
data file
data mining
data model
data object
data processing
data protection
data record
data set
data strip
data structure
data structure standard
data type
data value
data value standard
data warehouse
database
database management system
date
date range
datum
day file
daybook
DBMS
DC
de facto standard
de jure standard
deaccessioning
deacidification
decimal filing system
decision support system
declassification
decoding
decomposition vent
deed
deed of gift
deep web
definitive edition
degaussing
dehumidification
delamination
deletion
delimited ASCII sequential files
densitometer
densitometric method (silver)
density
deposit
deposition
depository
depth indexing
depth of description
derivative work
Describing Archives: A Content Standard
description
descriptive bibliography
descriptive cataloging
descriptive element
descriptive metadata
descriptive record
descriptive standard
descriptive unit
descriptor
desiccant
desiderata
Design Criteria for Electronic Records Management Software Applications
design drawing
destruction
destruction schedule
destruction suspension
diacetate
diary
diazo film
diazo process
dictamen
dictionary catalog
diffusion transfer process
digest
digital
digital archival object
digital assets management system
digital audio tape
digital certificate
digital document
digital entity
digital government
digital library
digital object
Digital Object Identifier
digital photograph
digital record
digital rights management
digital signature
digital watermark
digitization
dimension
diplomatics
direct access
direct duplication
direct entry
direct image film
direct positive
direct read after write
directive
director
directory
disaster
disaster plan
disaster recovery
disc
disclosure-free extract
discography
discovery
discrete item
disinfection
disinfestation
disjoined hand
disk
disk drive
diskette
Disneyfication
dispersal
display case
disposable record
disposal
disposal date
disposal list
disposal microfilming
disposal schedule
disposition
disposition authority
disposition date
disposition instructions
disposition program
disposition schedule
disposition standard
dispositive record
distortion
distributed system
distributor
ditto
diversity
divided catalog
DMA
docket
docudrama
document
document box
document case
document interchange
document management
document management application
document retrieval system
document type
document type definition
documentary
documentary editing
documentary form
documentation
documentation planning
documentation strategy
DOD 5015.2
DOI
donation
donor
donor restriction
dossier
double fold
double lookup index
double shelving
downgrade
download
downward reference
draft
DRAW
drawing
dressing
dropout
dry mount
dry silver process
DSpace
DTD
dual-key encryption
dubbing
Dublin Core
dumb terminal
dummy
duplex-numeric filing system
duplicate
duplicate original
duplicating master
durability
durable paper
dust jacket
dye transfer process
dynamic document
dynamic website
e-
e-government
EAC
EAD
EBCDIC
ECURE
edge curl
edge fluting
edge-notched card
EDI
edit
edit status
edited master
edition
edition statement
editor
EDMS
EDP
edutainment
Eldred v. Ashcroft
electronic
Electronic Data Interchange
electronic data processing
electronic document management system
electronic imaging
electronic information system
electronic mail
electronic record
electronic recordkeeping system
electronic seal
electronic signature
Electronic Signatures in Global and National Commerce Act
electrophotography
electrostatic process
element of description
elevation
ELF
eliminate legal-size files
email
emboss
emergency destruction
emergency-operating records
emulation
emulsion
encapsulation
enclosure
Encoded Archival Context
Encoded Archival Description
encryption
encyclopedic arrangement
end legal-sized files
endorsement
enduring value
energiatype
engineering drawing
engineering records
engraving
engrossed copy
enlargement
enlargement ratio
enlarger-printer
enrolled bill
enterprise architecture
enterprise content management
entitling
entity
entity of origin
entrance interview
entry
entry word
envelope
environmental control
ephemera
ephemeral value
epigraph
episode
EPrints
equivalence relation
erase
error
error detection and correction code
eschatocol
ESIGN
essential records
estray
estray record
etching
ethylene oxide
evaluation
evidence
evidential value
exceptional sampling
excerpt
executive communications
executive information system
executive procedure
executive session
executive support system
exemplary sampling
exemplification
exhibition
exhibition case
existing light
exit interview
expense-reduction justification
experiential system
expert system
explanatory reference record
exploitation film
exposition
exposure
expunge
Extended Binary Coded Decimal Interchange Code
extended-term storage
Extensible Hypertext Markup Language
Extensible Markup Language
Extensible Stylesheet Language
Extensible Stylesheet Language Transforms
extent
extract
extraction indexing
extranet
extrinsic element
eye-readable
faceted classification
facilitative records
facsimile
fair copy
fair market value
fair use
fake
false hit
Family Educational Rights and Privacy Act
family papers
fanfold
FAQ
fascicle
fat file method
fax
FDC
feature
Federal Records Act
Fedora
FERPA
ferrotype
ferrotyping
fiche
fidelity
field
field book
field recording
field tag
figured copy
file
file break
file cabinet
file classification scheme
file code
file copy
file cover
file designation
file group
file guide
file integrity
file maintenance
file management
file name
file plan
file server
file station
file structure
File Transfer Protocol
file type
files custodian
filing feature
filing system
filing unit
film
film footage
film jacket
film still
filmography
filmstrip
final clauses
final disposition
finding aid
fire detection system
fire extinguishing system
firmware
first sale doctrine
fiscal value
fixed-length field
fixed media
fixer
fixity
fl.
flaking
flange
flat file
flat filing
flatbed camera
flatbed scanner
flattening
Flexible Extensible Digital Object Repository Architecture
flexible scheduling
flip-top box
float
floor load
floor-space ratio
floppy disk
Floptical
flow camera
fluting
flutter
focus
fog
FOIA
folder
folder list
folding endurance
foliation
folio
follow-up file
follow-up interview
fonds
font
foolscap
footage
for official use only
forensic document examination
forgery
form
format
format migration
formatted document
forms management
formula
formulary
four-corners document
foxing
frame
frame enlargement
framing
frass
fraud
Freedom of Information Act
freeze
freeze drying
frequently asked questions
friable
front end
frozen records
FTP
fugitive
full-text search
fullness
fumigation
function
functional analysis
functional classification
functional pertinence
functional provenance
Functional Requirements for Evidence in Recordkeeping
Gantt chart
gateway
gauge
gelatin emulsion
gelatin print
gelatin silver photograph
genealogy
general correspondence file
general diplomatics
general index
General International Standard for Archival Description
general material designation
General Public License
general record group
general records schedule
generation
generation loss
genre
genuine
geographic information system
GIF
gift
GILS
GIS
glass plate negative
glassine
global information locator service
globe
gloss
glossy
GMD
GMGPC
go list
government document
government information locator service
Government Paperwork Elimination Act
GPEA
GPL
grain
granularity
graphic
Graphic Interchange Format
graphic records
gray card
gray scale
great register
grey literature
guide
guideline
Guidelines for the Construction, Format, and Management of Monolingual Thesauri
gum print
halftone
hand-coloring
handwriting
hard copy
hard drive
hardware
hardware dependent
hardware independent
harvester
hashing
header
heading
Health Insurance Portability and Accountability Act
hearing
hearsay rule
hectograph
hierarchical database
hierarchical description
hierarchical storage management
hierarchical system
High Sierra
highlight
HIPAA
historiated
historic
historical manuscripts tradition
historical society
historical value
hit
hold order
holding area
holdings
holdings maintenance
Hollerith card
Hollinger box
hologram
holograph
home page
honeycombing
horizontal filing
horizontal mode
house organ
housekeeping records
HTML
hub
human-readable
humidification
humidity
hydrophilic
hygrometer
hygroscopic
hygrothermograph
hyper-
hypermedia
hypertext
Hypertext Markup Language
hypo
IASA
IASSIST
IBM card
ICA
iconographic archives
iconography
ICR
ICRM
identity management
IFLA
illumination
illustrative sampling
IM
image
imaging
imbibition process
imitative copy
immutability
impact printer
impartiality
import
important records
imprescriptibility
impression
in-analytic
in-house archives
in letter
inactive records
inalienability
incipit
inclusive dates
incremental backup
indefinite value
indenture
independent agency
index
index term
index vocabulary
indexing
indictment
indirect access
info-
informatics
information
information architecture
information copy
Information Documentation � Records Management
Information Interchange Format
information management
information processing
information resource management
information retrieval
Information Retrieval Application Service Definition and Protocol Specification for Open Systems Interconnection
information science
information system
information technology
Information Technology � 8-bit Single-byte Coded Graphic Character Sets
Information Technology � Open Systems Interconnection � The Directory: Public-key and Attribute Certificate Frameworks
informational value
infotainment
infrared photography
infringement
ingest
inherent vice
initial interview
injunction
inkjet printer
inner title
input
input device
input records
inspection (right of)
inst
instant messaging
Institute of Certified Records Managers
institutional archives
institutional memory
institutional repository
instrument
instrument of gift
intaglio
intangible property
integrated pest management
integrity
intellectual control
intellectual form
intellectual property
intelligent character recognition
interactive media
interface
interfile
interior title
interleaving
intermediate
International Association of Social Science Information Service and Technology
International Association of Sound and Audiovisual Archives
International Committee for Documentation of the International Council of Museums
International Conference of the Round Table on Archives
International Council on Archives
International Federation of Library Associations and Institutions
International Organization for Standardization
International Research on Permanent Authentic Records in Electronic Systems
International Standard Book Numbering
International Standard for Archival Authority Records: Corporate, Personal, Families
International Standard for Archival Description (General)
International Standard Recording Code
International Standard Serial Number
International Standards Organization
International Telecommunication Union
internegative
Internet
interoperability
InterPARES
interpositive
interrelationship
interrepository guide
interrogatory
intertitle
intranet
intrinsic element
intrinsic value
inventory
inverted entry
inviolability
invisible web
invocation
IPM
IRM
iron-gall ink
ISAAR (CPF)
ISAD(G)
ISBN
ISO
ISO 646
ISO 2108
ISO 3297
ISO 3901
ISO 5466
ISO 7498
ISO 8613
ISO/IEC 8632
ISO 8859
ISO 8879
ISO 9660
ISO 9706
ISO/IEC 10646
ISO/IEC 10918
ISO 12234-2
ISO/IEC 13250
ISO 14523
ISO 15489
ISO 15836
ISO 18917
ISO 18924
ISO 23950
isoperm
isopleth map
ISRC
ISSN
issue
IT9.11
IT9.17
IT9.25
item
ITU
jacketed microfilm
Japan ink
joint archives
Joint Photographic Experts Group
joint resolution
joint work
journal
journal of notarial acts
JPEG
JSTOR
judgment
juridical person
juridical system
jurisdiction
justification
key
key informant
key title
keyword
keyword and context index
keyword in context index
keyword out of context index
kinescope
knowledge management
kraft paper
KWAC
KWIC
KWOC
l�ordre primitif
label
lacquer disk
lamination
LAN
land grant
landscape
landscape orientation
lantern slide
laser printer
LaserDisc
lateral cut recording
lateral file
lateral reversal
law
LCSH
LCTGM
lead-in vocabulary
leader
leaf
leafcasting
leaflet
ledger
legacy system
legal cap
legal custody
legal size
legal value
letter
letter box
letter-by-letter arrangement
letter size
letterbook
letterhead
letterpress
letterpress copybook
level of description
levels of arrangement
liability
librarian
library
Library of Congress Subject Headings
license
life continuum
life cycle
life cycle tracking
life expectancy
light archives
lignin
line code index
linear foot
linen
lipping
list
literary manuscripts
literary warrant
literary works
lithography
loan
local area network
local records
location index
LOCKSS
locus sigilli
logical
logical design
logical record
lone arranger
long-playing record
lossless
lossy
Lots of Copies Keep Stuff Safe
LP
ls
lyophilization
maceration
machine dependent
machine independent
machine indexing
machine-readable
macro appraisal
macro data
MAD
magazine
magic lantern
magnetic disk
magnetic media
magnetic tape
magnetic wire recording
magneto-optical media
magnification
mail
main entry
mainframe computer
management
management information system
mandate
mandatory rights
manifest
Manual of Archival Description
manuscript
manuscript box
manuscript collection
manuscript curator
manuscript group
manuscript repository
map
MARC
MARC AMC format
MARC Format for Archival and Manuscripts Control
marginalia
marking
markup
MAS
mass deacidification
master
master file
master negative
master of archival studies
Master Record of Manuscript Collections
mat
material
matrix
matte
measured drawing
mechanical rights
mechanical wood pulp
media
media migration
medium
Melinex
memex
memorandum
memorandum book
memorial
memorial record
memory
mend
mere act
message digest
message handling system
metadata
metadata encoding and transmission standard
methylene-blue test
METS
mezzotint
MHS
microcard
microclimate
microcomputer
microcopy
microenvironment
microfiche
microfilm
microfilm camera
microfilm inspection
microfilm jacket
microfilm strip
microform
microform publication
microform reader
micrographics
microimage
micro-opaque
microphotography
microprint
middle digit filing
middle gray
middleware
migrated archives
migration
MII
mildew
MIME
mimeograph
minicomputer
Minnesota method
minutes
mirroring
MIS
miscellaneous documents
mitigation
mixed media
mnemonic filing system
mobile shelving
mockumentary
mockup
model
model shot
mold
monetary appraisal
monetary value
monochrome
monograph
monophonic
montage
moral rights
MoReq
mosaic panorama
mother
motion
motion picture
mount
movie
movie still
moving image
moving picture
MRMC
ms
MS23
multilevel description
multimedia
multiple exposure
Multipurpose Internet Messaging Extensions
multisensory documents
municipal records
muniment
muster roll
Mylar
n.d.
n.p.
NAANICA
NAF
NAGARA
NAGPRA
name
name authority file
name-title reference
NARA
narrative record
narrower term
NARS
NASARA
NASCIO
NASIRE
NASIS
National Archives and Records Administration
National Archives and Records Service
National Association of Government Archives and Records Administrators
National Association of State Archives and Records Administrators
National Association of State Chief Information Officers
National Association of State Information Systems
National Forum on Archival Continuing Education
National Historical Publications and Records Commission
National Historical Publications Commission
National Information Standards Organization
National Information Systems Task Force
National Television Systems Committee
National Union Catalog
National Union Catalog of Manuscript Collections
Native American Graves Protection and Repatriation Act
natural language
natural language query
naturalness
nearline
nearline storage
near-print document
negative
negative-positive process
network
network architecture
neutral test card
news clipping
news film
newsreel
NFACE
NHPC
NHPRC
NISO
NISTF
nitrate
nitrocellulose
noise
nominal access point
nonaqueous deacidification
nonbook materials
noncurrent records
noncustodial records
nonofficial papers
nonprint materials
nonrecords
nonrepudiation
nontextual records
North American Archival Network of the International Council of Archives
notarial archives
notarial record
notch code
note
NT
NTSC
NUC
NUCMC
numbering note
numeric-alphabetic filing system
numeric filing system
OAI
OAIS
OASIS
oath
object
oblique
oblique aerial
oblique light
oblique view
obverse
OCLC Online Computer Library Center
OCR
ODA
off gassing
off-site storage
office
office automation
office document architecture
office file
office of origin
office of record
official copy
official files
official record
offline
offline storage
offprint
OLAP
online
online analytical processing
online public access catalog
online storage
onomastics
ontology
OPAC
open
open access publication
open architecture
Open Archival Information System
Open Archives Forum
Open Archives Initiative
open collection
Open Document Architecture
open entry
open file
open index
open records law
open reel
open shelf filing
Open Source Initiative
open source software
open standard
open system
Open Systems Interconnection Reference Model
operating system
operational records
operational value
optical character recognition
optical disk
optical scanner
oral history
order
ordinance
organic collection
organization
Organization for the Advancement of Structured Information Standards
organizational records
orientation interview
original
original entry
original order
originating office
orthochromatic
OS
OSI
other title information
out letter
outgassing
output
outreach
outtake
overexposure
overlay
oversize
pack
packet
page
pagination
Paige Box
PAL
paleography
palimpsest
pamphlet
pamphlet box
pancake
panchromatic
panorama
Panorama reader
paper
<paper sizes>
paper tape
paperless office
papers
paperwork management
papyrus