Headquarters and Lodging

The Washington Hilton and Towers 1919 Connecticut Avenue, NW Washington, DC 20009 202/483-3000 fax 202/232-0438 Rates $125 Single $165 Double $165 Single Towers $205 Double Towers $20 extra per person A 14.5% sales tax is applicable to the room rate. The Washington Hilton is in compliance with the Americans with Disabilities Act. Cut off hotel reservation date/rate: July 27, 2001. After this date, rooms and rates are subject to availability. Refer to the Washington Hilton's Web site for detailed information about the hotel. The Washington Hilton and Towers requires a prepaid deposit of one night's room and tax which will be charged immediately to your credit card upon making your reservation and a seventy-two hour cancellation policy. The hotel has waived its $3.00 per day energy surcharge during the SAA annual meeting. For online hotel reservations, go to www.hilton.com, select Washington, D.C., as the city of interest, click on "Book A Room" under Washington Hilton and Towers, and then enter your arrival and departure dates along with the group code which is ARC. SAA's convention rates will automatically be provided by using this code.

The 65th Annual Meeting of the Society of American Archivists will be held at the Washington Hilton and Towers, the same hotel where SAA had its annual meeting in 1995.

Registration

Click here to download a PDF-format registration form. (Requires Adobe Acrobat Reader.) Please send your registration via fax or mail. To avoid being double-billed, please do NOT fax and mail your registration.

ERRATA: The annual meeting registration form in the printed program incorrectly indicates that the Corcoran Gallery Reception is on Thursday, August 30. The Corcoran Gallery Reception is actually scheduled for Friday, August 31.

Early Bird Discount

Please note that SAA cannot hold any registration forms without payment in order for an individual to receive the early bird registration fee. Registration forms must be accompanied by payment.

Registrations postmarked or faxed on or before July 6, 2001:

Fee $315
SAA Members $265

Registrations postmarked or faxed after July 6, but received on or before July 27, 2001:

Fee $345
SAA Members $295

Persons wishing to register after July 27 must register on site.
Registrations received at the SAA office after July 27 cannot be processed.

SAA Student Member Registration

SAA student members may register for the annual meeting at the special rate of $100. Tickets for meals can be purchased separately. Nonmember students can register for $110; a valid student I.D. is required at time of registration.

Onsite Registration

Fee $365
SAA Members $315

Single-Day Registration

Fee $140 per day
SAA Members $125 per day

Payment

SAA will gladly accept checks made payable to the Society of American Archivists, Visa or MasterCard. Payment must be made in U.S. funds. Absolutely no purchase orders or vouchers can be accepted. All paperwork related to purchase orders will be returned to the original sender upon receipt. If payment is by Visa/MasterCard, submit completed registration form, including credit card information, to SAA via fax: 312/347-1452. Please do not send your registration via fax and then mail it to the SAA office as this may result in duplicate debits to your credit card account.

Confirmation

Confirmation letters will be sent to individuals upon processing of registration and payment. Please take a moment to review this information. If you have a question, please contact the SAA office immediately.

Registration Hours

Registration begins Wednesday, August 29. The registration desk will be open during the following hours:

Wednesday, August 29
8:00 a.m. - 4:00 p.m.

Thursday, August 30
7:30 a.m. - 4:30 p.m.

Friday, August 31
7:30 a.m. - 4:30 p.m.

Saturday, September 1
8:30 a.m. - 4:00 p.m.

Pre-registrants may pick up their packets at the registration desk. Your registration packet will contain a name badge, tickets to special events and a pocket guide, which lists times and locations for all sessions and program events. Please wear your name badge to gain admittance into sessions.

Membership Incentive

Did you know that by joining SAA, you can save money on your pre-conference workshop registration and conference registration fees? See the fee structure on the registration forms for more information!

Guests

Accompanying guests who plan to attend sessions must register for the full conference or pay a single-day fee. Accompanying guests not attending sessions need not register for the conference. For individuals purchasing tickets for guests to attend ticketed special events only, please include their names in the space provided on the registration form to ensure that they will receive a name badge.

Cancellation and Refunds

If you cannot attend the meeting and would like a refund, or if you wish to cancel a portion of your registration, please send a written cancellation request to the SAA office. A nominal processing charge may be assessed.

SAA/ARMA Reciprocal Member Registration Fees

The governing bodies of both SAA and ARMA International have approved a resolution that permits the members of one organization to attend the annual conference of the other at member rates. This resolution, sponsored by the Joint SAA/ARMA Committee, was made to encourage records professionals involved in both archives and records management to attend each other's conferences with the hope of expanding educational opportunities for both professions.

Archivists' Career Center

The Archivists' Career Center offers meeting attendees an opportunity to connect individuals seeking employment with those seeking candidates. Also included is an employment counseling component for attendees in need of advice on professional development and career choices. This service is complimentary to registered annual meeting attendees.

Looking for a change in employment? Submit two copies of your resume, including the address and telephone number where you can be reached while in Washington, D.C., accompanied by a cover letter granting permission for public access to your resume, to the SAA office no later than July 27, 2001. You should also bring your resume, along with extra copies for prospective employers, directly to the meeting.

Have a position you need to fill? Submit three copies of your position announcement, including information on who will represent your institution at the meeting and how to contact them in Washington, D.C., to the SAA office no later than July 27, 2001.

Position announcements can be added at the meeting, or additional copies presented for display.

To register for a consultation with one of our knowledgeable advisors: Submit a written request detailing your areas of interest, any specific questions you may have, and the address and telephone number where you can be reached in Washington, D.C., to the SAA office no later than July 27, 2001.

Counseling interviews will be thirty minutes in length. Your resume and written request will be reviewed and a suitable advisor identified specific to your needs. Don't miss this excellent opportunity to further your career interests, find the best candidate for the job, and gain valuable insight into the archival profession!

Send position announcements and resumes to Jeanette Spears; send consultation requests to Bernice Brack, at:

The Society of American Archivists
527 S. Wells, 5th Floor
Chicago, IL 60607-3922 U.S.A.
Fax: 312/347-1452.

Child Care

Voted APNA Nanny Agency of the Year 2000, White House Nannies is available to provide child care on an individual basis during SAA's annual meeting. Reservations can be made in advance by calling 800/270-6266 or 301/654-1242. Their Web address is www.whitehousenannies.com. Per a vote by the membership at the 1984 SAA annual business meeting, a small portion of each annual meeting registration is assessed to help subsidize the cost of childcare. If you are interested in having a portion of your child care costs reimbursed, please contact Debbie Nolan at dnolan@archivists.org no later than July 27, 2001.

Navigator Program

The SAA Women Archivists Roundtable is pleased to again sponsor the Navigator Program. Its purpose is to match experienced SAA members with someone either new to SAA or to the SAA annual meeting. If you are interested in participating, please check the appropriate box on the registration form. For more information, contact Toni Jeske at tjeske@ utsa.edu or 210/458-2388 or Nancy Taylor at ntaylor@history.pcusa.org or 215/928-3891. You will be contacted in July or early August and assigned a partner. The deadline to request a navigator is July 27, 2001.

No Smoking Policy

By vote of the membership, the Society maintains a "no smoking" policy that applies to all SAA meetings, receptions, and other functions.

Office Hours

SAA units, regional archival organizations, and other groups will hold office hours in the exhibit hall, where representatives will answer questions and talk informally with interested participants. Refer to the onsite program for the office hours schedule.

Pre-Conference Workshops

Click here to download a PDF-format preconference registration form.
(Requires Adobe Acrobat Reader.)

Roommates

SAA will maintain a list of attendees searching for roommates. If interested, please complete the roommate section on the meeting registration form on pages . You will be mailed or faxed a copy of the list so that you can contact potential roommates directly. The deadline for submitting information for the roommate list is July 27, 2001.

Student Innovation Forum

New to this year's annual meeting is the SAA Student Poster Forum, an exciting opportunity for colleagues to informally meet with the archival community's brightest students and openly discuss the impact of their cutting-edge research and ideas on tomorrow's profession. The poster sessions will be a stimulating and thought-provoking event covering a broad range of topics including women and technology, material culture, outreach, documenting the civil rights movement, and political cartoons. Posters and student presenters will be available August 30 and 31 in the exhibit hall. Please stop to lend your support and meet the future of the archival profession.

Tours

Click here to download a PDF-format tour registration form.
(Requires Adobe Acrobat Reader.)

Please note, the following tours are full:

Smithsonian at Suitland
Smithsonian Institution Archives
Library of Congress
Behind the Scenes Capitol
Naval Observatory

If you have already signed up for a tour and did not provide your contact information on the tour order form, please contact Robert Hall at USA Hosts immediately, RobertH@usahosts.com.

Parking

Parking is available at the hotel for $15 per day.