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American Archivists

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October Is American Archives Month!

2008 American Archives Month Public Relations Kit


Dear Colleague:

This 2008 American Archives Month Public Relations Kit provides basic materials that will give every archivist the opportunity to make his or her archives program more visible… and more appreciated. In fact, although this kit is developed especially for American Archives Month, I encourage you to consider using its suggestions year round to increase the visibility of your repository – whether to external or internal audiences. We hope that your state, regional organization, or repository will be stimulated by the ideas and tips presented here (and in supplementary materials on the SAA website) to schedule an event, issue a press release, set up a media prospect list, or take some other step—however small—toward enhancing public awareness of your capabilities. [Read more of this message from SAA President Mark Greene.]

Take a peek inside the 2008 American Archives Month Public Relations Kit and find:

  • Picture This! Contest (Check out the winning entries)
  • A Baker’s Dozen: 13 Ideas for Reaching Out to Your Community
  • Communication Planning 101
  • Say What? Talking Points on the Value of Archives

Supplementary Materials:

What Is An Archives? (PDF)

Download this one-page article, print multiple copies (preferably on a color printer), and make it available to young people who visit your repository.  Or take it with you to distribute to students on your next career day visit!

Event Planning Guide (PDF)

Turn to this Guide for tips on Organizing Your American Archives Month Event, a Comprehensive Checklist for Planning Your Event, and a Sample Media Relations Timeline.

Sample Press Release (PDF)

Sample Proclamation (PDF)

Sample Proclamation Request Letter (PDF)

Tips for Media Interviews (PDF)

So you’re going to be interviewed?  See these tips for preparing for your interview and getting your point across.

Creating and Maintaining Good Media Relations (PDF)

You and your institution may already have developed relationships with one or more reporters as part of your repository’s outreach efforts. If so, American Archives Month is another opportunity to take advantage of your contacts.

How To Know If Something Is Newsworthy (PDF)

If you’d like to pitch a news story or interview to a particular editor or reporter, it helps if you’ve thought through why your story is newsworthy….

Lasting Impressions: Care of Traditional Photographs (PDF)

Photographs increasingly are viewed as important resources for unique information about many facets of public and private life, as well as the natural world and the built environment. Whether your repository houses vast collections of photos or just a few “treasures,” here are some tips from the experts on care of traditional photographs.

See How Your Colleagues Are “Celebrating the American Record” in 2008


What did you do to “Celebrate the American Record?” Tell us about your American Archives Month celebration at archivesmonth[at]

2008 Picture This! Contest Winners

2008 American Archives Month Public Relations Kit


Archives Month Web Pages, Blogs, and Wikis:

The National Library of Medicine, History of Medicine Division is “Celebrating the American Medical Record” as part of American Archives Month, with a web site. The site highlights many of the Library’s online exhibits of American medical history based on archives and manuscripts.

Archives City Limits: A Celebration of Music Archives: The Archival Enterprise students of the University of Texas School of Information are happy to announce Archives Week 2008 - Archives City Limits! We would like to welcome all members of the archives and non-archives community alike to share in our annual archives celebration. This year, we are taking advantage of our location in the Live Music Capitol of the World (and, *hint* location of SAA's 2009 Annual Meeting!) by celebrating how archives contribute to the documentation and preservation of our musical culture and history.

Celebrating Wisconsin's Archives: In celebration of Archives Month 2008, the SAA Student Chapter at the University of Wisconsin-Madison, in conjunction with the Archives User Services and Outreach class at the School of Library and Information Studies, is launching an Archives Month Blog that will present a Wisconsin archival repository each weekday in October. [Read More]

Ford Motor Company is featuring a link on its Intranet home page to an American Archives Month promotional web page created by the Ford Motor Company Archives team. The information on the web page is targeted to company employees, since the Ford Motor Company Archives is not open to the public [Read More]

Preserving the Past, Shaping the Future in Virginia: Archives Month in Virginia celebrates those individuals and institutions that help preserve and make accessible the important records of our actions as citizens, as businesses, as religious groups, as governments, and as a society. [Read More]

Arizona Archives Month: Arizona State Library, Archives and Public Records. [Read More]

Illinois Archives Month: The Illinois State Historical Records Advisory Board [ISHRAB] celebrates and promotes the rich documentary heritage of Illinois with a website that displayse the state's proclamations, lists events across the state, offers an Archives Month poster, and educates repositories on how to participate. [Read More]

South Carolina Archives Month: Archives month will recognize the documentary riches in our more than one hundred repositories, from historical societies, museums, and local governments to public libraries and colleges and universities. [Read More]

Wisconsin Archives Month:Discover the Unexpected: Visit Your Local Archives

California Archives Month: Going Green: California's Conservation Movement

Paula's Genealogical Eclectica: “That would be an emphatic yes for family historians. Where would our research be without our local, county, state, and federal archives?” [Read More]

Daughters of the Repulic of Texas Library at the Alamo weblog [Read More]

New York State Archives

October is Kansas Archives Month!

Online Exhibit: 25th Anniversary of Alexian Brothers Health System: 1983 - 2008

Official Recognition:

Chicago Mayor Richard M. Daley declared October 2008 to be “Archives Month in Chicago.” Click here to see the proclamation. Illinois also issued gubernatorial proclamation and a proclamation from the Secretary of State.

South Carolina Governor Mark Sanford proclaims October 2008 as Archives Month

South Dakota Governor Rounds proclaims October as Archives Month

Michigan Governor Jennifer Graham proclaims October as Archives Month

Special Events:

Archives Alive! Indiana University South Bend Archives Celebrates Archives Month with Area Libraries: South Bend, Indiana is set to celebrate Archives Month in grand fashion. For the first time ever, there will be a community-wide celebration of the archives around the city. The archivists of the area have joined together to promote their holdings to the public in a series of events entitled “Archives Alive!” [Read More]

New York City Archives Week, an annual observance of the importance of archival and historical records to our lives, is coordinated in New York City by the Archivists Roundtable of Metropolitan New York, Inc. [Read More]

The staff of the Vietnam Archive, the Post-Vietnam War Era Archive and the Southwest Collection/Special Collections Library of Texas Tech University have invited the local campus community and the interested public to celebrate American Archives Month with two special events. [Read more]

Celebrating the Commonwealth Record: Kentucky Archives Month

Forget Me Not: Preserving the African American Legacy Workshop at the Auburn Avenue Research Library on African American Culture and History [PDF]

Alabama Department of Archives and History (ADAH) invites the public to celebrate Alabama Archives Week [Read More]

UT-Dallas Library to Celebrate Preservation of America’s Record

Rush University Medical Center celebrates Archives Month

University of Colorado at Boulder Libraries

Celebrate American Archives Month at the Champaign County Historical Archives

University of Arkansas Libraries presents: Mysteries, Mistresses & Murder: 3 Arkansas Authors

Media Coverage:

Madison County Celebrates Archives Day - New York

National Archives Presents Free Public Programs in October Related to the Treaty of Paris

Activities Planned for Virgin Island Archives Month

October will showcase Washington State Archives

In conjunction with Utah Archives Month, an online exhibit highlighting Salt Lake County's commitment to public safety in the early days of the Alta ski resort. [Read More]

Kentucky Archives Month Observed in October

Indiana State Library and Archives hosting special Family History Month and Amercan Archives Month events in October [Read More]

Celebrate UK Libraries' Archives During October

Mississippi State University Libraries celebrating National Archives Month

The Rogers Memorial Library is celebrating Archives Month

Other Activities:

CoSA: Archives Week / Archives Month Poster Gallery 2005 - 2008 posters

Celebrate American Archives Month at SLAC and Win!

Politics and Presidents, A month-long celebration of archives and special collections at Indiana University Bloomington.

The New Mexico State Records Center and Archives (SRCA) to celebrate Archives Month 2008: Archives and the Arts

Texas State Library and Archives Commission Celebrates American Archives Month

UNC SILS to celebrate American Archives month

The University Archives and Historical Collections of Michigan State University trivia contest.



See How Your Colleagues Celebrated the American Record in 2006 and 2007

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2008 Archives Month

See How Your Colleagues Are “Celebrating the American Record”